Job summary
To manage all aspects of the Trust's property portfolio including leases, licences, service charges, business rates, dilapidations, insurance, and occupancy arrangements. The role will support the delivery of the Trust's estate strategy, maximise estate efficiency and lead in acquisition, disposal and lease negotiation, ensuring legal and financial compliance.
All staff should comply with the Trust's Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.
Main duties of the job
Operational:
- Negotiate leases, licences and tenancy arrangements
- Manage and maximise property portfolio letting opportunities.
- Draft tenancy documentation and advise on legal obligations.
- Manage lease negotiations and rent reviews.
- Apportion service charges and manage insurance claims and coverage.
- Manage business rates, validate invoices, and support appeals.
- Coordinate dilapidations, condition and 6-facet surveys.
Strategic Management:
- Support the delivery of the Estates Strategy.
- Facilitate integrated service delivery via estate optimisation.
Leadership and Staff Management Responsibility
- Line manages the Estate Portfolio Manager.
- Set objectives, conduct appraisals, identify training needs.
- Represent the Trust in estate-related forums.
Financial Responsibility
- Monitor rent, rates, and consultancy costs.
- Contribute to budget setting and ensure cost efficiency.
Service Development and Improvement
- Lead acquisitions and disposals in line with strategy.
- Recommend estate management improvements to support operational delivery.
Communications
- Communicate complex lease/legal/financial information with internal and external stakeholders.
- Negotiate favourable terms and influence estate outcomes.
- Use written, verbal, and system-based communication.
About us
Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from theCare Quality Commission.
Our family of over 4,500 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
Welcoming. Kind. Positive. Respectful. Professional.
Job description
Job responsibilities
For more information on the responsibilities for this role, please see the attached Job Description & Personal Specification
Job description
Job responsibilities
For more information on the responsibilities for this role, please see the attached Job Description & Personal Specification
Person Specification
QUALIFICATIONS/EDUCATION/TRAINING
Essential
- Relevant Degree or Equivalent
- Specialist Post Grad Training
- CPD
Desirable
- Membership of Recognised Building Services Institute
PREVIOUS EXPERIENCE
Essential
- Management-level NHS Estates or relevant sector experience
- Experience with leases, rates, insurance, legal compliance
Desirable
- Knowledge of HTM, HBN, Estatecode
- Project management experience
SKILLS/KNOWLEDGE/ABILITY
Essential
- Strong negotiation and problem-solving skills
- Budget and client management
- Excellent communication and computer literacy
Desirable
- Knowledge of CAD, BMS, PPM, property software
COMMUNICATION SKILLS
Essential
- Present technical information to varied audiences, Excellent oral and written skills.
PHYSICAL SKILLS
Essential
- Proficient in IT systems
- Must drive
Desirable
- CAD or systems knowledge helpful
PHYSICAL EFFORT
Essential
- Travel across Trust sites; moderate site activity.
MENTAL EFFORT
Essential
- Frequent prolonged concentration; reactive to urgent demands
EMOTIONAL EFFORT
Essential
- Change management, stakeholder engagement.
Person Specification
QUALIFICATIONS/EDUCATION/TRAINING
Essential
- Relevant Degree or Equivalent
- Specialist Post Grad Training
- CPD
Desirable
- Membership of Recognised Building Services Institute
PREVIOUS EXPERIENCE
Essential
- Management-level NHS Estates or relevant sector experience
- Experience with leases, rates, insurance, legal compliance
Desirable
- Knowledge of HTM, HBN, Estatecode
- Project management experience
SKILLS/KNOWLEDGE/ABILITY
Essential
- Strong negotiation and problem-solving skills
- Budget and client management
- Excellent communication and computer literacy
Desirable
- Knowledge of CAD, BMS, PPM, property software
COMMUNICATION SKILLS
Essential
- Present technical information to varied audiences, Excellent oral and written skills.
PHYSICAL SKILLS
Essential
- Proficient in IT systems
- Must drive
Desirable
- CAD or systems knowledge helpful
PHYSICAL EFFORT
Essential
- Travel across Trust sites; moderate site activity.
MENTAL EFFORT
Essential
- Frequent prolonged concentration; reactive to urgent demands
EMOTIONAL EFFORT
Essential
- Change management, stakeholder engagement.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
