Job summary
Hertfordshire Partnership Foundation Trust is an outstanding NHS Trust praised for its positive, inclusive, and collaborative leadership delivering exceptional care to all service users.
The Estates Officer for the Trust is a fundamental and integral part of this outstanding rating helping to ensure that the all the multiple Trust sites across Hertfordshire and surrounds meet the Trust standards, are available 24/7 and are kept safe for all users.
Reporting directly to the Senior Operations Manager for Hard FM this role is vital in ensuring the interface between the clinical services and the outsourced maintenance team by using your experience and technical know-how in facilitating/expediting maintenance requests, safety compliance measures & minor works. This ensures that the Trusts values of putting service users and patients' needs first.
The role involves interpreting technical building fabric, infrastructure, mechanical and electrical data; developing meaningful and pragmatic solutions that contribute to maintaining the Trusts Estate in optimal condition and developing the hard facilities management services.
Main duties of the job
Operational Delivery
- Plan, manage and monitor the administration and execution of maintenance contracts to ensure all Trust sites are compliant and meet the Trusts and Service Users standards and expectations.
- Ensure that all maintenance requests are appropriately completed and signed off.
- Ensure that all maintenance records are appropriately completed, filed and recorded and can be suitably interpreted to ensure compliance and aid reporting of performance.
- Undertake frequent (daily) site visits to inspect maintenance or building works, carry out surveys and quality control audits.
- Assist in the management of Minor Works, and backlog Maintenance
- Assist the Contract Performance Manager to continually monitor performance in relation to the Trusts' contracts
- Proactively liaise with and advise all stakeholders on the status of planned, reactive, corrective and backlog maintenance.
- Investigate incidents and report findings including any implications associated with supplier the contracts.
About us
Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from theCare Quality Commission.
Our family of over 4,000 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
Welcoming. Kind. Positive. Respectful. Professional.
Job description
Job responsibilities
For full details of the role and responsibilities please read the attached Job Description and Person Specification documents
Job description
Job responsibilities
For full details of the role and responsibilities please read the attached Job Description and Person Specification documents
Person Specification
QUALIFICATIONS/EDUCATION/TRAINING
Essential
- Hold a current driving licence and personal vehicle to conduct site vists (mileage expenses paid)
- HNC / HND Mechanical / Electrical Engineering or equivalent significant management experience.
- Experience in operational maintenance in a Mechanical, Electrical or Building service discipline or equivalent significant experience.
Desirable
- Educated to degree level or equivalent level of experience.
- Be at or be working towards Membership of a Professional Institution e.g., IHEEM, IEE, IET, I.MechE, CIBSE.
PREVIOUS EXPERIENCE
Essential
- Specialist knowledge of fire, fire detection and suppression systems
- Knowledge and understanding of mechanical and electrical systems.
- Able to understand the workings of technical equipment, spot malfunctions and deal with them and use it effectively [eg CCTV, public address and projection equipment, security and fire alarms, etc]
- Able to present complex and sometimes sensitive or contentious information clearly and precisely both orally and in writing.
- To undertake detailed root cause analysis of reported non-clinical incidents
- To act as a Competent Person in relation to the provision of specialist and technical advice to all Trust staff on Health and Safety matters as defined in the Health and Safety at Work etc. Act, Asbestos Management, Water Management, Lifts.
- 1974, The Management of Health and Safety at Work Regulations 1999 and other related legislation
- Experience of working in a senior team, developing strategy, and supporting delivery plans.
- Budget management experience, ideally in a programme or project context
- Experience of working in a complex clinical environment in a similar role
- Experience of working with Capital Project team/contractors for new build or refurbishment projects.
- Experience of working within a multi-disciplinary team and working in a team.
Desirable
- Investigation of lessons learnt and follow up investigation, influencing change in practice through action plans and implementing risk treatment plans. This requires diplomacy and the ability to influence change at all levels.
Person Specification
QUALIFICATIONS/EDUCATION/TRAINING
Essential
- Hold a current driving licence and personal vehicle to conduct site vists (mileage expenses paid)
- HNC / HND Mechanical / Electrical Engineering or equivalent significant management experience.
- Experience in operational maintenance in a Mechanical, Electrical or Building service discipline or equivalent significant experience.
Desirable
- Educated to degree level or equivalent level of experience.
- Be at or be working towards Membership of a Professional Institution e.g., IHEEM, IEE, IET, I.MechE, CIBSE.
PREVIOUS EXPERIENCE
Essential
- Specialist knowledge of fire, fire detection and suppression systems
- Knowledge and understanding of mechanical and electrical systems.
- Able to understand the workings of technical equipment, spot malfunctions and deal with them and use it effectively [eg CCTV, public address and projection equipment, security and fire alarms, etc]
- Able to present complex and sometimes sensitive or contentious information clearly and precisely both orally and in writing.
- To undertake detailed root cause analysis of reported non-clinical incidents
- To act as a Competent Person in relation to the provision of specialist and technical advice to all Trust staff on Health and Safety matters as defined in the Health and Safety at Work etc. Act, Asbestos Management, Water Management, Lifts.
- 1974, The Management of Health and Safety at Work Regulations 1999 and other related legislation
- Experience of working in a senior team, developing strategy, and supporting delivery plans.
- Budget management experience, ideally in a programme or project context
- Experience of working in a complex clinical environment in a similar role
- Experience of working with Capital Project team/contractors for new build or refurbishment projects.
- Experience of working within a multi-disciplinary team and working in a team.
Desirable
- Investigation of lessons learnt and follow up investigation, influencing change in practice through action plans and implementing risk treatment plans. This requires diplomacy and the ability to influence change at all levels.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
