Hertfordshire Partnership University NHS Foundation Trust

Bank, Band 7, Medical Staffing HR Manager, Hatfield

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Job summary

We are currently looking for an experienced Medical Staffing HR Manager to work on a Bank contract, based at Hatfield. This will be at a Band 7 level for our Medical Staffing Team

To provide specialist support and advice to managers and staff within the Trust. Working closely with the Head of Medical Staffing and Senior Management team to support the delivery of the wider HR Strategy and objectives as outlined.

Leading and developing a team in the management and provision of a comprehensive, high quality medical staffing service to the Trust and managing the day to day work of the Medical staffing department.

Ensuring the Trust meets its responsibilities in the employment and rotation of all medical training grade staff. This will also include management of the out of hours working arrangements, ensuring that appropriate rotas are developed, maintained and monitored to ensure that the working hours comply with the European Working Time Directive and the New Deal requirements.

The post holder will work in partnership with the other HR colleagues to deliver a high quality, comprehensive HR service to the Trust in relation to medical staff

Main duties of the job

KEY AREAS:

Support the Head of Medical Staffing with managing employee relations situations involving doctors, working with the Medical Director, managers and doctors throughout the Trust to achieve satisfactory outcomes in a timely manner.

Attending and participating in meetings as appropriate. These include (coordinating where appropriate) the LNC (Local Negotiating Committee), Medical Managers, Rota Working Group. Medical On Call Rotas Working Group, the Postgraduate Medical Education Committee, and any other meetings as appropriate.

Generating board level report for Guardian of Safe working quarterly report.

Raising exception report concerns with Guardian of Safe working.

Responsible for implementation of change to national contract and liaising with BMA and group of medics affected in order to discuss changes to contract.

Point of contact in Medical Staffing for training numbers and trainee replacement information and working closely with Director of Medical Education in regards to placement/ trainee information and vacancies.

Point of contact for trainee expenses/ relocation and submit report information to finance.

Maintain accurate and safe exception reporting outcomes

To respond to any FOI requests on behalf of the Executive Director of Quality and Medical Leadership pertaining to the Medical and Dental Workforce and to ensure compliance with required timescales

PLEASE SEE JD/PS ATTACHED FOR FURTHER INFORMATION

About us

Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an exceptional organisation with big ambitions, our aim is to be the leading provider of mental health and specialist learning disability services in the country.

With a workforce of c. 3,000 and an annual income of c. £200m, the Trust is organised across three Strategic Business Units and provides integrated health and social care services through a large network of community and inpatient settings, serving diverse communities across Hertfordshire, Norfolk, North Essex and Buckinghamshire. As a university trust, HPFT continues to develop strong links with the University of Hertfordshire providing excellent learning and development opportunities, as well as strengthening our clinical research capability.

Whilst it is a challenging period for the NHS, there has never been a more exciting time to join HPFT. Building on the CQC ' Outstanding' rating given by the CQC in 2019, we remain on our "Good to Great" journey as we continue to innovate, improve, transform and ultimately deliver the very highest standards of care to the service users and communities that we serve.

In our recent NHS Trust Survey, 95% of staff feel their role makes a difference to Service Users, 90% are enthusiastic about their roles and people would recomment us as a place to work

Date posted

01 August 2024

Pay scheme

Agenda for change

Band

Band 7

Salary

£43,742 a year pa pro rata

Contract

Bank

Working pattern

Full-time, Flexible working

Reference number

367Bank-Manager-B7Hatfield

Job locations

The Colonnades, Hatfield, Herts, AL10 8YE

Hatfield

AL10 8YE

Job description

Job responsibilities

AREAS

Acting as the expert in medical staffing employment issues providing expert advice to HR team members and Managers as and when necessary across the Trust.

Provide flexible and proactive support to the Executive Director of Quality and Medical Leadership and his team, Clinical Directors, Lead Clinicians and managers in all matters pertaining to the management of the medical staffing workforce

Provide senior level of expertise and guidance on all medical and dental policies and awareness of all employment law changes to reflect all Medical and Dental Terms and conditions for all grades of Medical Doctors.

Ensure excellent communications and governance arrangements are in place and work well in relation to the GMC, PPA and other external bodies

Provide support to the Joint Local Negotiating Committee, developing excellent relationships with key stakeholders and ensuring good attendance and actions following the meetings are undertaken and cascaded to the Medical and Dental workforce.

Produce timely relevant reports, information and statistics and contribute to the development of appropriate Key Performance Indicators relating to medical staffing

Taking responsibility for employment issues related to all medical staff ensuring best practice initiatives are followed

Advising and supporting managers and staff on the interpretation and application of the Trusts HR policies and procedures and NHS conditions of service as they apply to doctors.

Generating and presenting HR reports to the Medical Director, Clinical Directors, Senior Management, and NHSI as required that relate to medical workforce matters.

Providing specialist advice to Trust management on salary, funding and budgetary issues that specifically relate to medical staff.

Ensuring that agreed systems for medical HR records are put in place, and maintained appropriately, including ESR records and medical trainees records.

Advising and assisting in monitoring junior doctors working hours in line with the agreed relevant reporting requirements.

Maintaining appropriate relationships with the London Deanery and HEEoE over the employment of trainee doctors and doctors holding honorary appointments, resolving problems and providing information as appropriate.

Liaising as appropriate with the staff of the Medical Directorate over the records and information flows required for Medical Revalidation.

POLICY AND SERVICE DEVELOPMENT

Developing and implementing medical staffing policies and procedures as required with support from the Head of Medical Staffing and in line with Trust guidelines

All process maps are to be developed and updated as per changes within the service.

Monitor and ensure that the team are meeting all KPIs and objectives

FINANCE/AUDIT

Attend SBU finance meetings

Dealing with and leading on complex pay queries

Approve Relocation/ Recruitment and retention payments

RECRUITMENT AND RETENTION

Attend Recruitment and Retention meetings with Deputy Medical Directors on regular basis as well as wider R+R meeting

Producing monthly R+R report to present

Overseeing IMF programme and GMC sponsorship

Medical Staffing representative for Medical Lead/ Clinical Director interviews and Contracts.

Overseeing allocation meeting with Directors of Medical Education

EDWT and New Deal

To oversee the monitoring exercises and report on any issues arising to relevant parties.

Lead on Rota Appeals with the support of the Head of Medical Staffing.

To obtain/complete the necessary paperwork for provisional/formal re-banding procedures, which require junior doctor representative and consultant sign off.

To provide advice to the Clinical Directors and Medical Leads on changes to junior doctors pay banding and working patterns as rotas change.

To be fully conversant with the implications of pay protection and banding issues

To work with junior medical staff and their representatives, and clinical managers, to ensure that hours and work intensity are regularly and adequately monitored and verified within each Strategic Business unit in line with national standards and in response to ad hoc requests to monitor. Such exercises may be triggered by planned changes to rotas e.g. reorganisation of services or unforeseen events such as long term gaps in staffing.

HR MANAGEMENT

Provide support and leadership on the management of rotas and identify and implement ways in which HPFT can improve its attraction and retention of trainees and equivalent Trust doctors in high quality jobs so that the Trust is seen as the centre of excellence

To be a level 1 user for the UK Border Agency and issue Certificates of Sponsorships for overseas Doctors assigning Certificates of Sponsorship and maintain an up to date knowledge of all immigration and visa updates as required to advise on general immigration queries

Lead on bi- weekly with Junior doctor representatives and Deputy/ Directors of Medical Education to discuss any issues pertaining to Junior doctors

Lead on ensuring all junior doctors receive adequate equipment ahead of them commencing work with Trust

Produce and present Medical Staffing presentation at Junior doctor induction

Raise sickness absence concerns with line managers and take forward with line managers in line with absence management policy.

Point of contact for risk assessment questions/ queries

Ensuring Clinical Supervisors have correct Allocate access for exception reports

Review COC, contract information for Medical Staffing Assistants

Lead for salary review, analysing experience and recommendations to Clinical Director.

Clinical Excellence Awards

To oversee the Clinical Excellence Awards process (CEAs) by providing the CEA panel with advice on current national changes to process from 2018 and understanding the previous process and impact for the Medical and Dental Staff

To liaise with the Advisory Committee on Clinical Excellence Awards (ACCEA) for any changes to National awards and ensure an effective system is in operation to remind those due for renewal

To liaise with the Executive Director of Quality and Medical Leadership, the Chair of the Trust, MSC Chair and LNC Chair and Finance to ensure CEAs are held annually, the Panel is quorate and payments, authorised, made and accrued for.

PROJECTS

Providing administrative support for disciplinary and grievance hearings and investigations, including MHPS cases, working alongside the Head of Medical Staffing.

Leading on Recruitment and Retention strategy

DECISION MAKING

Responsible for providing specialist advice.

Communicating any service changes to the team members and support with any highlighted development.

Resolving Medical HR issues based upon understanding, experience and interpretation of Trust policies.

Providing advice to other managers and services with reference to Medical Staffing.

TRAINING & DEVELOPMENT

Ensure that mandatory and statutory training in up to date as required by the Trust.

Conducting and undertaking own and teams annual Development Review/appraisal.

Ensure that any personal development highlighted within the PDP is undertaken.

Ensuring that the members of staff in the Medical Staffing Team participate in the Trusts agreed arrangements for appraisal, objective setting and career development.

GENERAL

Attend departmental meetings in relation to pandemic response to represent Medical Staffing function