Job summary
An
exciting opportunity has arisen to join the Project Support Team as an
Assistant Project Support Officer. This is a permanent full-time role, and we
are seeking to appoint a dynamic, motivated, enthusiastic, and experienced
individual.
As
an Assistant Project Support Officer, you will report directly to the Project
Support Officer Team lead and will play a key role in providing robust project
support to the Programme Management Office.
You
will be required to negotiate, problem solve, use your initiative, and
demonstrate resilience and determination with minimum supervision to meet
deadlines.
If you think you have what it takes to support the overall delivery
of the Trust priorities, we would really
like to hear from you.
Important Notice Regarding Job Applications:
We value originality and integrity in our hiring process.
Please note that all applications must be entirely your own work and
AI-generated content is not acceptable and will be disqualified.
We appreciate your understanding and encourage you to
showcase your skills and experiences authentically.
Main duties of the job
The main responsibility of the role is to provide
assistance for tasks to support the delivery of projects as required by the Project
Support Officer and wider Strategy & Planning team.
Provide Project and Administrative support to the. PMO team.
Support delivery of the Trusts projects and programmes.
Support the production of documentation relating to the projects and
BAU.
To provide support to the Theatre and other Programmes
Operate, maintain, and provide support in the use of the PMO toolset.
Co-ordinate and provide support for relevant project managers meetings.
Establish and maintain the Trusts project documentation library.
Assist in the production of key project documentation.
Assist in conducting project audits.
Other project duties as and when required.
Effectively plan, resource, and monitor small-scale projects, with
support of Project Support Officer.
Direct and motivate the project team
Identify and manage all stakeholders.
Agree any delegation and use of project assurance roles required by relevant
Project board.
Prepare Project, Stage and, if necessary, Exception Plans in
conjunction with Team Managers, and appointed project assurance roles, and
agree them with relevant Project Boards.
Manage business and project risks, including the development of
contingency plans.
Support with work
prioritisation.
Deliver key governance documentation in association with project
delivery.
Please refer to job description.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
Assistant Project Support
Officer to support the management
of the Programme Management Office with the delivery of the Trusts key
strategic programmes and projects. Closely
engaging with all levels of staff and suppliers to deliver the required deliverables
in compliance with the Trusts governance processes. Due to the close working relationships
required with Trust colleagues, on-site working will be required on a regular
and sometimes ad hoc basis, including being on-site at least two days per week.
Staff Management
1.
To ensure all staff within the Strategy & Planning division
are fully supported with project and programme delivery.
2.
Demonstrate effective leadership at all times.
3.
Demonstrate supervisory skills for new junior and support staff.
4. Utilise Trusts policies, procedures
and guidelines actively contributing to their development.
Human
Resources
5.
Maintain appropriate records, adhering to national, local and
Trust guidelines on record keeping.
6.
Ensure attendance of staff at mandatory training for compliance.
Financial
7.
Assist in the development of business processes and reporting for relevant
projects.
8. Work
closely with the Project Support Officer Lead and PMO team to provide
appropriate financial and activity information as required to generate reports
for Board committees.
9.
To participate in budget setting and productivity and efficiency
programme planning.
10. Production of staff
capitalisation and revenue reports for recharging of staff costs.
Project &
BAU Support / Management
1. Provide Project and Administrative support to the. PMO team.
2. Support delivery of the Trusts projects and programmes.
3. Support the production of documentation relating to the projects and
BAU.
4. To provide support to the Theatre and other Programmes
5. Operate, maintain, and provide support in the use of the PMO toolset.
6. Co-ordinate and provide support for relevant project managers meetings.
7. Establish and maintain the Trusts project documentation library.
8. Assist in the production of key project documentation.
9. Assist in conducting project audits.
10. Other project duties as and when required.
11. Effectively plan, resource, and monitor small-scale projects, with
support of Project Support Officer.
12. Direct and motivate the project team.
13. Identify and manage all stakeholders.
14. Agree any delegation and use of project assurance roles required by relevant
Project board.
15. Prepare Project, Stage and, if necessary, Exception Plans in
conjunction with Team Managers, and appointed project assurance roles, and
agree them with relevant Project Boards.
16. Manage business and project risks, including the development of
contingency plans.
17. Support with work
prioritisation.
18. Deliver key governance documentation in association with project
delivery.
19.
Complete and ensure up to
date framework documentation is available.
Job description
Job responsibilities
Assistant Project Support
Officer to support the management
of the Programme Management Office with the delivery of the Trusts key
strategic programmes and projects. Closely
engaging with all levels of staff and suppliers to deliver the required deliverables
in compliance with the Trusts governance processes. Due to the close working relationships
required with Trust colleagues, on-site working will be required on a regular
and sometimes ad hoc basis, including being on-site at least two days per week.
Staff Management
1.
To ensure all staff within the Strategy & Planning division
are fully supported with project and programme delivery.
2.
Demonstrate effective leadership at all times.
3.
Demonstrate supervisory skills for new junior and support staff.
4. Utilise Trusts policies, procedures
and guidelines actively contributing to their development.
Human
Resources
5.
Maintain appropriate records, adhering to national, local and
Trust guidelines on record keeping.
6.
Ensure attendance of staff at mandatory training for compliance.
Financial
7.
Assist in the development of business processes and reporting for relevant
projects.
8. Work
closely with the Project Support Officer Lead and PMO team to provide
appropriate financial and activity information as required to generate reports
for Board committees.
9.
To participate in budget setting and productivity and efficiency
programme planning.
10. Production of staff
capitalisation and revenue reports for recharging of staff costs.
Project &
BAU Support / Management
1. Provide Project and Administrative support to the. PMO team.
2. Support delivery of the Trusts projects and programmes.
3. Support the production of documentation relating to the projects and
BAU.
4. To provide support to the Theatre and other Programmes
5. Operate, maintain, and provide support in the use of the PMO toolset.
6. Co-ordinate and provide support for relevant project managers meetings.
7. Establish and maintain the Trusts project documentation library.
8. Assist in the production of key project documentation.
9. Assist in conducting project audits.
10. Other project duties as and when required.
11. Effectively plan, resource, and monitor small-scale projects, with
support of Project Support Officer.
12. Direct and motivate the project team.
13. Identify and manage all stakeholders.
14. Agree any delegation and use of project assurance roles required by relevant
Project board.
15. Prepare Project, Stage and, if necessary, Exception Plans in
conjunction with Team Managers, and appointed project assurance roles, and
agree them with relevant Project Boards.
16. Manage business and project risks, including the development of
contingency plans.
17. Support with work
prioritisation.
18. Deliver key governance documentation in association with project
delivery.
19.
Complete and ensure up to
date framework documentation is available.
Person Specification
Skills and knowledge
Essential
- Competent user of Microsoft Office, particularly MS Excel, and experience of supporting and training other users if required
- Excellent verbal and written communication skills. Able to communicate project details as they develop and change
- Excellent time management skills with the ability to work to multiple and challenging deadlines
Experience
Essential
- NHS experience in an administrative role
- Experience of administrative procedures including co ordinating and managing the administration of meetings at a Senior level
- Experience of data collection and use of information for decision making
- Experience of action tracking and resolution
Qualifications
Essential
- 5 GCSEs or equivalent inc. Maths and English
Desirable
- Project Management Qualification APM or PRINCE2 or willingness to gain suitable qualifications.
- Evidence of continued professional development.
Other Job Requirements
Essential
- Onsite working requirement at least two day per week at all hospital sites
- Passionate for high quality patient care and delivering outstanding outcomes.
- Resilient and determined to overcome challenges, recover from setbacks, and demonstrable persistence to deliver against set objective
Desirable
- Ability to recognise when to seek appropriate assistance from colleagues.
Person Specification
Skills and knowledge
Essential
- Competent user of Microsoft Office, particularly MS Excel, and experience of supporting and training other users if required
- Excellent verbal and written communication skills. Able to communicate project details as they develop and change
- Excellent time management skills with the ability to work to multiple and challenging deadlines
Experience
Essential
- NHS experience in an administrative role
- Experience of administrative procedures including co ordinating and managing the administration of meetings at a Senior level
- Experience of data collection and use of information for decision making
- Experience of action tracking and resolution
Qualifications
Essential
- 5 GCSEs or equivalent inc. Maths and English
Desirable
- Project Management Qualification APM or PRINCE2 or willingness to gain suitable qualifications.
- Evidence of continued professional development.
Other Job Requirements
Essential
- Onsite working requirement at least two day per week at all hospital sites
- Passionate for high quality patient care and delivering outstanding outcomes.
- Resilient and determined to overcome challenges, recover from setbacks, and demonstrable persistence to deliver against set objective
Desirable
- Ability to recognise when to seek appropriate assistance from colleagues.
