Job summary
Worcestershire Acute Hospitals NHS Trust have an exciting opportunity
for an apprentice administrator to join our busy Financial Services team, based
at Worcestershire Royal Hospital. This ADVANCED Business Administration Apprenticeship
offers you the chance to earn a salary, gain valuable work experience and new
skills, whilst being supported to achieve a professional qualification. This is
an opportunity not only to build your skills and confidence but will also open
up a wealth of possibilities for your future career within the NHS and its
unique workforce.
We are looking for an
individual who is enthusiastic, self-motivated and you will also be keen to
learn and willing to be flexible to meet the changing demands of the service.
Main duties of the job
Duties to include:
-
To support the Financial Services team in
providing a comprehensive accounting service which will facilitate the smooth and efficient running of the
Finance Department function in compliance with statutory and NHS Improvement
guidelines.
-
Work as a member of the team responsible for
ensuring the integrity of the general ledger and associated feeder systems in
accordance with the Trusts Standing Financial Instructions and internal office
procedures.
-
To support the Cash and Debtors Manager daily
input of transactions for the different Trust bank accounts and administration
tasks on the Trust Debtors ledger.
-
To support the Creditors (accounts payable)
function, assisting with receipting, PO, Non-PO processes and creditors related
administrative tasks.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
Key Duties:
-
To use the finance computerised systems and be able to interrogate and
reconcile, and balancing various control codes, accounts. Support the
reconciliation of interfaces from other systems both financial and
non-financial into the financial system and provide auditable reconciliation of
the feeds.
-
To assist the Debtors Officer in the production, calculation and collection
of debtor payments following the procedures and guidelines within the agreed
timescales. Liaise with SBS collections team with issues regarding collection
of the debt. Deal with enquiries and correspondence promptly and courteously.
-
To input daily cash takings for the Trust catering departments,
highlighting any errors or discrepancies and working with the Cash and Debtors
Manager and the catering department to resolve.
-
Credit card expenditure reconciles the expenditure requests forms against
the monthly statement, ensuring all information is complete and accurate.
-
Car parking takings input daily car park takings by date, site and
machine ensuring that the information matches the machine audit reports and
then entering the information into the Trust finance system and checking the
information input by the cashiers.
-
Card Income for Trust analyses income from bank statements that has
been taken from the various card machines in the Trust and ensure it reconciles
to the income and charges that are reported on the monthly WorldPay invoices.
-
Assist the creditors team with the receipting of goods and services
received to ensure the prompt processing and payment to suppliers. Assist with the purchase orders and GRNI, closing
old/unused orders to ensure accurate reporting.
-
The post holder will be required to input and manipulate financial data
into the finance computerised system and database and be able to use, create and
update spread sheets accurately, and create reports as required.
-
To assist the Accounts Receivable Team in reducing the no. of outstanding
debtor invoices, by checking different computerised reports to support SBS and
the team.
-
Post holder will work within set routines and procedures with
supervision and advice will be available as required working within the SFIs
and Scheme of Delegations, as well as national and local guidance.
-
To assist in reviewing and updating all procedures relating to the
duties of this post when appropriate.
-
To assist the Financial Services team in all aspects of its day to day
duties to ensure deadlines are achieved.
Job description
Job responsibilities
Key Duties:
-
To use the finance computerised systems and be able to interrogate and
reconcile, and balancing various control codes, accounts. Support the
reconciliation of interfaces from other systems both financial and
non-financial into the financial system and provide auditable reconciliation of
the feeds.
-
To assist the Debtors Officer in the production, calculation and collection
of debtor payments following the procedures and guidelines within the agreed
timescales. Liaise with SBS collections team with issues regarding collection
of the debt. Deal with enquiries and correspondence promptly and courteously.
-
To input daily cash takings for the Trust catering departments,
highlighting any errors or discrepancies and working with the Cash and Debtors
Manager and the catering department to resolve.
-
Credit card expenditure reconciles the expenditure requests forms against
the monthly statement, ensuring all information is complete and accurate.
-
Car parking takings input daily car park takings by date, site and
machine ensuring that the information matches the machine audit reports and
then entering the information into the Trust finance system and checking the
information input by the cashiers.
-
Card Income for Trust analyses income from bank statements that has
been taken from the various card machines in the Trust and ensure it reconciles
to the income and charges that are reported on the monthly WorldPay invoices.
-
Assist the creditors team with the receipting of goods and services
received to ensure the prompt processing and payment to suppliers. Assist with the purchase orders and GRNI, closing
old/unused orders to ensure accurate reporting.
-
The post holder will be required to input and manipulate financial data
into the finance computerised system and database and be able to use, create and
update spread sheets accurately, and create reports as required.
-
To assist the Accounts Receivable Team in reducing the no. of outstanding
debtor invoices, by checking different computerised reports to support SBS and
the team.
-
Post holder will work within set routines and procedures with
supervision and advice will be available as required working within the SFIs
and Scheme of Delegations, as well as national and local guidance.
-
To assist in reviewing and updating all procedures relating to the
duties of this post when appropriate.
-
To assist the Financial Services team in all aspects of its day to day
duties to ensure deadlines are achieved.
Person Specification
Personal Qualities
Essential
- 1. Able to work to rigid deadlines.
- 2. Good attention to detail.
- 3. Self-motivated and a positive attitude.
- 4. Able to concentration when checking, inputting and reconciling data.
Desirable
- 1. Able to handle more than one job at once.
- 2. Positive attitude and not resistant to change.
Experience
Essential
Desirable
Other Job Requirements
Essential
- 1. Awareness of confidentiality.
- 2. Flexible in base and location.
- 3. Flexibility in working times.
Knowledge and Skills
Essential
- 1. Clear concise written and spoken communications skills. Use of a
- keyboard and VDU continuously for long periods of time.
- 2. Good organisational and communication skills.
- 3. Able to produce accurate and timely work.
- 4. Excellent telephone manner.
Desirable
- 1. Familiarity with new technology.
Qualifications
Essential
- Minimum 5 GCSE or equivalent including Maths & English
Desirable
- European Computer Driving Licence or equivalent
Person Specification
Personal Qualities
Essential
- 1. Able to work to rigid deadlines.
- 2. Good attention to detail.
- 3. Self-motivated and a positive attitude.
- 4. Able to concentration when checking, inputting and reconciling data.
Desirable
- 1. Able to handle more than one job at once.
- 2. Positive attitude and not resistant to change.
Experience
Essential
Desirable
Other Job Requirements
Essential
- 1. Awareness of confidentiality.
- 2. Flexible in base and location.
- 3. Flexibility in working times.
Knowledge and Skills
Essential
- 1. Clear concise written and spoken communications skills. Use of a
- keyboard and VDU continuously for long periods of time.
- 2. Good organisational and communication skills.
- 3. Able to produce accurate and timely work.
- 4. Excellent telephone manner.
Desirable
- 1. Familiarity with new technology.
Qualifications
Essential
- Minimum 5 GCSE or equivalent including Maths & English
Desirable
- European Computer Driving Licence or equivalent
