Job summary
We currently have an exciting opportunity for an
Apprentice to join our Financial Services team primarily based at
Worcestershire Royal Hospital. This post is an ideal opportunity to learn about
the financial services side of Finance within the NHS whilst offering
individuals the chance to earn a salary, gain valuable work experience and new
skills whilst at the same time being supported to achieve their AAT Level 2
qualification. This is an opportunity not only to build your skills and
confidence but will also open up a wealth of possibilities for your future
career within the NHS and its unique workforce.
We are looking for
individuals who are enthusiastic, self-motivated, keen to learn and willing to
be flexible to meet the changing demands of the service.
The successful candidate must be customer
focused, with exceptional communication and interpersonal skills.
Main duties of the job
Job Purpose:
As
a Payables Officer and Cashier the post holder is responsible for supporting
the Payables Manager and Financial Systems Manager in providing a comprehensive
accounting service which will facilitate the smooth and efficient running of
the Finance department along with providing a comprehensive, customer focused,
financial service within the Trust.
The
Post holder will be responsible for administration duties relating to cashiering
and accounts payable for the Trust. They will work as a member of the team
responsible for ensuring the integrity of the General Ledger (GL) and
associated feeder systems in accordance with the Trusts Standing Financial
Instructions and internal office procedures.
The
post holder has no line management or budgetary responsibility.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
Key Duties:
The post holder will assist with the
day to day operations of the Oracle Purchase to Pay (P2P) system ensuring that
the Trust provides a high quality, effective and efficient service to ensure
all suppliers are paid promptly in accordance with the Standard Financial
Instructions (SFIs) and Scheme of Delegation (SoD). They will assist with the
resolution of queries from Budget holders and Managers or suppliers regarding
status of invoices within the P2P system.
The post holder will review
Non-Purchase Order (Non PO) supplier invoices received via the computerised
system (Oracle) and seek approval from the Budget Holder or Managers. This will
also include a review of the appropriate process to ensure the supplier invoice
is accurate and should be a Non-PO invoice as per the SFIs. Investigate and
resolve any discrepancies including complex calculations and checks to ensure
over and underpayments are minimised.
The post holder will provide and
receive information from staff, customers/suppliers and be able to communicate
effectively, with sensitivity where there are issues with non-payment of the
supplier invoices. The post holder will follow the appropriate SFIs,
regulations and internal finance procedures and be able to communicate complex
financial issues as required.
The post holder will review Purchase
Order (PO) reports and using appropriate judgement and analysis of the data and
details, investigate and resolve to ensure the supplier invoices are received,
matched and paid.
The post holder will follow standard
finance procedures and policies to assist with the approval of Non PO and PO
notifications whilst ensuring the Trust adheres to the legislation for Better
Payment Practice Policy (BPPC).
The post holder will monitor the
returns report for reoccurring issues, and liaise directly with those suppliers
whilst promoting the Trust policy of No PO No Pay and encouraging suppliers to
move to Tradeshift.
The post holder will be responsible
for inputting receipting data for good received into a computerised system
(Trust Purchase Ordering system). They will also be responsible for setting up
and amending suppliers in the computerised systems ensuring all pf the
appropriate checks have been made.
The post holder will liaise with SBS
Accounts Payable Team and actively participate in monthly calls with Client
Manager as required and suggest changes to working practised and policies as
well as implementing agreed changes to policies and procedures.
The post holder will process payment
requests for course fees, patients travel and other urgent payments on a daily
basis using the Oracle P2P System and following the policies and procedures in
place, recording the payments in the GL or within financial spreadsheets.
The post holder will assist in the
maintaining and reviewing of the Goods Received Not Invoiced (GRNI) report,
ensuring that purchase orders are closed following and analysis and
investigation of the variance whilst confirming the supplier goods have been
received.
The post holder will perform
Supplier Statement reviews ensuring that they reconcile to the GL and resolve
any discrepancies in a timely manner and deciding how to pursue any under or
overpayments.
Job description
Job responsibilities
Key Duties:
The post holder will assist with the
day to day operations of the Oracle Purchase to Pay (P2P) system ensuring that
the Trust provides a high quality, effective and efficient service to ensure
all suppliers are paid promptly in accordance with the Standard Financial
Instructions (SFIs) and Scheme of Delegation (SoD). They will assist with the
resolution of queries from Budget holders and Managers or suppliers regarding
status of invoices within the P2P system.
The post holder will review
Non-Purchase Order (Non PO) supplier invoices received via the computerised
system (Oracle) and seek approval from the Budget Holder or Managers. This will
also include a review of the appropriate process to ensure the supplier invoice
is accurate and should be a Non-PO invoice as per the SFIs. Investigate and
resolve any discrepancies including complex calculations and checks to ensure
over and underpayments are minimised.
The post holder will provide and
receive information from staff, customers/suppliers and be able to communicate
effectively, with sensitivity where there are issues with non-payment of the
supplier invoices. The post holder will follow the appropriate SFIs,
regulations and internal finance procedures and be able to communicate complex
financial issues as required.
The post holder will review Purchase
Order (PO) reports and using appropriate judgement and analysis of the data and
details, investigate and resolve to ensure the supplier invoices are received,
matched and paid.
The post holder will follow standard
finance procedures and policies to assist with the approval of Non PO and PO
notifications whilst ensuring the Trust adheres to the legislation for Better
Payment Practice Policy (BPPC).
The post holder will monitor the
returns report for reoccurring issues, and liaise directly with those suppliers
whilst promoting the Trust policy of No PO No Pay and encouraging suppliers to
move to Tradeshift.
The post holder will be responsible
for inputting receipting data for good received into a computerised system
(Trust Purchase Ordering system). They will also be responsible for setting up
and amending suppliers in the computerised systems ensuring all pf the
appropriate checks have been made.
The post holder will liaise with SBS
Accounts Payable Team and actively participate in monthly calls with Client
Manager as required and suggest changes to working practised and policies as
well as implementing agreed changes to policies and procedures.
The post holder will process payment
requests for course fees, patients travel and other urgent payments on a daily
basis using the Oracle P2P System and following the policies and procedures in
place, recording the payments in the GL or within financial spreadsheets.
The post holder will assist in the
maintaining and reviewing of the Goods Received Not Invoiced (GRNI) report,
ensuring that purchase orders are closed following and analysis and
investigation of the variance whilst confirming the supplier goods have been
received.
The post holder will perform
Supplier Statement reviews ensuring that they reconcile to the GL and resolve
any discrepancies in a timely manner and deciding how to pursue any under or
overpayments.
Person Specification
Other Job Requirements
Essential
- Awareness of confidentiality.
- Flexible in base and location.
- Flexibility in working times.
- On site presence minimum 2 days per week.
Experience
Essential
Skills/Knowledge
Essential
- Clear concise written & spoken communications skills. Use of a keyboard and VDU continuously for long periods of time
- Good organisational and communication skills.
- Able to produce accurate and timely work.
- Excellent telephone manner.
Desirable
- Familiarity with new technology.
Qualifications
Essential
- Minimum 5 GCSE or equivalent including Maths & English
Desirable
- European Computer Driving Licence
Personal Qualities
Essential
- Able to work to rigid deadlines.
- Good attention to detail.
- Self-motivated and a positive attitude.
- Able to concentration when checking, inputting and reconciling data.
- Good interpersonal skills.
Desirable
- Able to handle more than one job at once.
- Positive attitude and not resistant to change.
Person Specification
Other Job Requirements
Essential
- Awareness of confidentiality.
- Flexible in base and location.
- Flexibility in working times.
- On site presence minimum 2 days per week.
Experience
Essential
Skills/Knowledge
Essential
- Clear concise written & spoken communications skills. Use of a keyboard and VDU continuously for long periods of time
- Good organisational and communication skills.
- Able to produce accurate and timely work.
- Excellent telephone manner.
Desirable
- Familiarity with new technology.
Qualifications
Essential
- Minimum 5 GCSE or equivalent including Maths & English
Desirable
- European Computer Driving Licence
Personal Qualities
Essential
- Able to work to rigid deadlines.
- Good attention to detail.
- Self-motivated and a positive attitude.
- Able to concentration when checking, inputting and reconciling data.
- Good interpersonal skills.
Desirable
- Able to handle more than one job at once.
- Positive attitude and not resistant to change.
