Procurement & Supply Chain Apprentice

Worcestershire Acute Hospitals NHS Trust

This job is now closed

Job summary

Worcestershire Acute NHS Trust is pleased to offer the opportunity of an Apprenticeship within our Procurement & Supply Chain department based the Alexandra Hospital in Redditch.

This role will support the team within the following areas:

Ordering & Receipting clinical products
Delivering products into clinical areas
Support time focused projects
Provide administrative support for the team

You will be a valued member of our busy and friendly team and assist in the effective and smooth running of the department.

Main duties of the job

This position will play an essential role as part of the Supply Chain team within our busy Wards and departments, ordering and moving medical consumables and stock products. The post holder will undertake Supply Chain duties associated with economic ordering, movement, receipting and efficient storage of goods and promote and maintain a cost effective and proactive inventory management service in accordance with agreed policies and procedures. The successful candidate will be based with the Procurement & Supply Chain Team at the Alexandra Hospital. The successful candidate will be involved with all Supply Chain based tasks including raising and following up purchase orders and liaising with suppliers and stakeholders as well as physical work managing stock upon delivery and restocking shelf locations. The post holder will support the roll out of a new Inventory Management System within the organisation, and will learn to use the system daily, which will include optimising stock levels, barcoding and indexing products and supporting in other areas if necessary.

About us

Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Our objectives are simple:

Best services for local people
Best experience of care and best outcomes for our patients
Best use of resources
Best people

Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Date posted

12 April 2024

Pay scheme

Other

Salary

£12,480 a year

Contract

Apprenticeship

Duration

15 months

Working pattern

Full-time, Flexible working

Reference number

C9365-24-0456

Job locations

The Alexandra Hospital

Woodrow Drive

Redditch

Worcestershire

B98 7UB

Job description

Job responsibilities

To answer the telephone and deal with queries/requests and take any detailed messages for the team.

Deal with queries in a professional and efficient manner, treating customers as you would wish to be treated and promoting a get it right first time ethos.

To administer shared inboxs and ensure that queries are resolved or forwarded to the relevant team member in a timely way when needed..

To support the administration of financial notifications in the Trusts purchase to pay system.

Filling of regular communications send out from the Procurement Department.

Undertake any other tasks as allocated by the Procurement and Supplies team.

Provide verbal guidance to requisitioners and inform them of the existing procedures/guidance available to help them raise requisitions and action notifications.

Prioritise and organise own workload.

To be responsible for new supplier set ups on iProcurement.

Assist the buying and materials management team with queries on orders.

Support requisition processing and provide support to external stakeholders.

Support eProcurement system processes and catalogue administration.

To take receipt, sign for and book in delivered goods whilst reporting any discrepancies and taking the appropriate corrective action.

To deliver goods to their correct end destination and obtain a signed delivery note where applicable.

Be aware of and adhere to, the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers.

To move and distribute materials using the appropriate manual handling equipment whilst observing Health and Safety Procedures at all times.

To put away NHS Supply Chain top up items in to agreed stock locations ensuring the stock rotation of goods.

To operate mechanical aids in a responsible and safe manner, keeping equipment and working areas safe, clean and tidy whilst ensuring compliance to Health and Safety Procedures at all times. Non- compliance to be reported to the line manager.

To carry out stock taking duties of the in-house portfolio of products.

Issue stock to internal and external sites adhering to prescribed procedures to facilitate the costing out of materials to the appropriate area.

To maintain systems for filing of delivery notes and all associated paperwork.

To participate in training sessions to assist in personal and departmental development

To train, educate and give guidance on ordering procedures to Trust personnel in the light of changing circumstances.

To arrange the return of NHS Supply Chain items in accordance with prescribed procedures. Liaising with customers and NHS Supply Chain staff, obtaining the relevant authorisation and packing the items for despatch where appropriate.

To organise and prioritise workloads which have competing deadlines, whilst managing these conflicting demands efficiently.

To use NHS Supply Chain reporting programmes to interrogate systems for product analysis and provide usage data for budget holders.

Assist in the implementation of new product ranges on top up as advised by senior staff as part of the Trust Savings Work plan.

To actively contribute to the efficiency of the section by embracing the core values of the Departmental Strategy .To provide the level of service and performance to meet the departmental objectives as defined by The Head of Procurement and Materials Management Supervisor .This requires being flexible in approach to an ever changing ,demanding and dynamic NHS working environment.