Job summary
Due to the retirement of the current post holder, a vacancy has arisen for a Countywide MDT Co-Ordinator
Assistant based at the Worcester Royal Hospital site. We are looking for a dynamic and motivated individual to work closely
with and provide support to the MDT Co-Ordinators as part of the Countywide
cancer services team. This would be
ideal for someone who would like to gain more experience in the cancer field
and gain he knowledge and experience to become a Cancer Patient Tracker or MDT
Co-Ordinator.
Multidisciplinary
cancer teams (MDTs) have evolved over the last few years with the remit to
discuss and plan care for all patients with a diagnosis of cancer. The post-holder
will be expected to support the team with the collection of the relevant
pathology material for MDTs, import he relevant radiological material and ensure
all relevant proformas and agendas are printed ready for MDTs.
Main duties of the job
To assist and give
administrative support to the Multidisciplinary Team (MDT) Co-ordinators
Find
and collate all patient MDT documentation, working to lists provided by the MDT
Co-ordinators in preparation for the MDT meetings.
Report
any outstanding patient information to the appropriate MDT Co-ordinator in a
timely manner.
Transfer
radiology reports into the MDT folders in time for the relevant MDT meetings.
Take
telephone messages in the absence of MDT Co-ordinators and add patients to the
required MDT agenda as and when required.
Carry
out any other general office duties as and when required.
Undertake
such other tasks as shall be prescribed by the Deputy Cancer Services
Manager/MDT Support Managers within the grade
and nature of the post.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is nearly 6,800 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
WORCESTERSHIRE
ACUTE HOSPITAL NHS TRUST
JOB DESCRIPTION
JOB TITLE: Multidisciplinary Team Meetings
Co-ordinator Assistant
GRADE: Band 3 Training &
Development post
DEPARTMENT / Cancer Services Worcester Royal
Hospital
REPORTS TO: Deputy Cancer Services Manager/MDT
Support Managers (Trust wide)
ACCOUNTABLE TO: Cancer Services Manager(Trust wide)
JOB PURPOSE:
To assist and give
administrative support to the Multidisciplinary Team (MDT) Co-ordinators by
ensuring that radiology reports are transferred into the relevant folder for
the MDT meetings, pathology reports and slides are made available for the MDT
meetings and ensure all appropriate proformas and agendas are printed and
sorted timely for the MDT meetings.
TRAINING &
DEVELOPMENT:
This is a training and
development in order to enhance to current MDT service and train the post
holder into a competent MDT Co-ordinator or a Cancer Patient Tracker:
Responsibility for the printing of the agendas/lists
for all MDT meetings
Ensure that all the relevant paperwork post MDT
is all returned/scanned appropriately
Find and collate all pathology material required
in preparation for the MDT meetings and return all materials used appropriately
post meeting
Pull
x-rays from the PACS system in time for the relevant MDT meetings.
Actively track faster diagnosis PTLs and
escalate any outstanding results letters to the relevant Directorate manager in
a timely manner
Prepare the colposcopy MDT.
Ensure all relevant paperwork is taken to
scanning promptly after each MDT meeting
DIMENSIONS:
The
post has no line management or budgetary responsibility. The department deals with cancer
multidisciplinary team meetings. The
post holder will be expected to use a number of information systems such as
pathology, patient administration systems, and Somerset Cancer Register. Also the post holder will be expected to work
with minimal direct supervision and be self-motivated.
KEY
RELATIONSHIPS:
Internal:
Medical
Secretaries, Ward Clerks/Staff, Outpatient receptionists, clinic prep clerks,
Consultant Histopathologists, other hospitals within the Trust and Scanning
Departments for eZ notes, Cancer services team and the MDT Co-ordinators.
External:
Other
hospitals within the network for radiology and histopathology reports.
RISK
ASSESSMENT:
Works
with display screen equipment for prolonged periods, handles histopathology slides.
Working to tight deadlines can make the post stressful at times.
KEY RESPONSIBILITIES:
To assist and give
administrative support to the Multidisciplinary Team (MDT) Co-ordinators
Find
and collate all patient MDT documentation, working to lists provided by the MDT
Co-ordinators in preparation for the MDT meetings.
Report
any outstanding patient information to the appropriate MDT Co-ordinator in a
timely manner.
Transfer
radiology reports into the MDT folders in time for the relevant MDT meetings.
Take
telephone messages in the absence of MDT Co-ordinators and add patients to the
required MDT agenda as and when required.
Carry
out any other general office duties as and when required.
Undertake
such other tasks as shall be prescribed by the Deputy Cancer Services
Manager/MDT Support Managers within the grade
and nature of the post.
Job description
Job responsibilities
WORCESTERSHIRE
ACUTE HOSPITAL NHS TRUST
JOB DESCRIPTION
JOB TITLE: Multidisciplinary Team Meetings
Co-ordinator Assistant
GRADE: Band 3 Training &
Development post
DEPARTMENT / Cancer Services Worcester Royal
Hospital
REPORTS TO: Deputy Cancer Services Manager/MDT
Support Managers (Trust wide)
ACCOUNTABLE TO: Cancer Services Manager(Trust wide)
JOB PURPOSE:
To assist and give
administrative support to the Multidisciplinary Team (MDT) Co-ordinators by
ensuring that radiology reports are transferred into the relevant folder for
the MDT meetings, pathology reports and slides are made available for the MDT
meetings and ensure all appropriate proformas and agendas are printed and
sorted timely for the MDT meetings.
TRAINING &
DEVELOPMENT:
This is a training and
development in order to enhance to current MDT service and train the post
holder into a competent MDT Co-ordinator or a Cancer Patient Tracker:
Responsibility for the printing of the agendas/lists
for all MDT meetings
Ensure that all the relevant paperwork post MDT
is all returned/scanned appropriately
Find and collate all pathology material required
in preparation for the MDT meetings and return all materials used appropriately
post meeting
Pull
x-rays from the PACS system in time for the relevant MDT meetings.
Actively track faster diagnosis PTLs and
escalate any outstanding results letters to the relevant Directorate manager in
a timely manner
Prepare the colposcopy MDT.
Ensure all relevant paperwork is taken to
scanning promptly after each MDT meeting
DIMENSIONS:
The
post has no line management or budgetary responsibility. The department deals with cancer
multidisciplinary team meetings. The
post holder will be expected to use a number of information systems such as
pathology, patient administration systems, and Somerset Cancer Register. Also the post holder will be expected to work
with minimal direct supervision and be self-motivated.
KEY
RELATIONSHIPS:
Internal:
Medical
Secretaries, Ward Clerks/Staff, Outpatient receptionists, clinic prep clerks,
Consultant Histopathologists, other hospitals within the Trust and Scanning
Departments for eZ notes, Cancer services team and the MDT Co-ordinators.
External:
Other
hospitals within the network for radiology and histopathology reports.
RISK
ASSESSMENT:
Works
with display screen equipment for prolonged periods, handles histopathology slides.
Working to tight deadlines can make the post stressful at times.
KEY RESPONSIBILITIES:
To assist and give
administrative support to the Multidisciplinary Team (MDT) Co-ordinators
Find
and collate all patient MDT documentation, working to lists provided by the MDT
Co-ordinators in preparation for the MDT meetings.
Report
any outstanding patient information to the appropriate MDT Co-ordinator in a
timely manner.
Transfer
radiology reports into the MDT folders in time for the relevant MDT meetings.
Take
telephone messages in the absence of MDT Co-ordinators and add patients to the
required MDT agenda as and when required.
Carry
out any other general office duties as and when required.
Undertake
such other tasks as shall be prescribed by the Deputy Cancer Services
Manager/MDT Support Managers within the grade
and nature of the post.
Person Specification
Experience
Essential
- Previous office experience
- Previous experience in working in the NHS
Qualifications
Essential
- Good knowledge of Microsoft Word and Excel
- Knowledge of specialist computer systems e.g. Oasis, SCR, CRIS, Winpath
Desirable
- Good level of Education to GCSE standard
Personal Qualities
Essential
- Ability to communicate effectively with people at all levels within the organisation
- Ability to work effectively in a team
- Flexible approach to duties
- Awareness of the importance of confidentiality and discretion
Skills and Knowledge
Essential
- Proven ability to produce accurate work and to meet specified deadlines
- Ability to use e-mail and the Internet
Desirable
- Able to work on own initiative
Person Specification
Experience
Essential
- Previous office experience
- Previous experience in working in the NHS
Qualifications
Essential
- Good knowledge of Microsoft Word and Excel
- Knowledge of specialist computer systems e.g. Oasis, SCR, CRIS, Winpath
Desirable
- Good level of Education to GCSE standard
Personal Qualities
Essential
- Ability to communicate effectively with people at all levels within the organisation
- Ability to work effectively in a team
- Flexible approach to duties
- Awareness of the importance of confidentiality and discretion
Skills and Knowledge
Essential
- Proven ability to produce accurate work and to meet specified deadlines
- Ability to use e-mail and the Internet
Desirable
- Able to work on own initiative
