Executive Assistant

Worcestershire Acute Hospitals NHS Trust

Information:

This job is now closed

Job summary

Are you looking for a new challenge? We are now seeking to recruit a part time experienced Executive Assistant to provide support within the Executive Office based at the Worcestershire Royal Hospital site, with the need to attend the Alexandra Hospital/Kidderminster Hospital, as and when required to meet the needs of the service. This is a job-share role working 22.5 hours per week Wednesday to Friday.

We are looking for a creative, dynamic and organised individual to work within the existing EA Team, supporting the Executive Directors and ensuring effective administration procedures are established and maintained.

This is an interesting and fast-paced role and the successful candidate will need to demonstrate an ability to manage conflicting priorities, with a flexible and proactive approach to work. Our ideal candidate will have at least 3 years previous EA experience, working in a very busy environment. They will also need to have excellent verbal and written communication skills.

Main duties of the job

To provide comprehensive executive secretarial/administrative service to the Executive Directors, utilising a full range of technical skills in the production of correspondence, reports, and presentations without supervision.

To have extensive experience in complex diary management and hold advanced keyboard skills.

About us

Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is nearly 6,800 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Our objectives are simple:

  • Best services for local people
  • Best experience of care and best outcomes for our patients
  • Best use of resources
  • Best people

Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Date posted

24 May 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

C9365-23-0137-2

Job locations

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD


Job description

Job responsibilities

To provide comprehensive executive secretarial/administrative service to the Executive Directors, utilising a full range of technical skills in the production of correspondence, reports, and presentations without supervision.

To have extensive experience in complex diary management and hold advanced keyboard skills.

It is essential for the post holder to have highly developed communication skills.

Ensure that diaries are managed with effective use of time, and to meet organisational requirements, including rescheduling conflicting appointments and making appropriate travel arrangements.

For full details please see attached JD

Job description

Job responsibilities

To provide comprehensive executive secretarial/administrative service to the Executive Directors, utilising a full range of technical skills in the production of correspondence, reports, and presentations without supervision.

To have extensive experience in complex diary management and hold advanced keyboard skills.

It is essential for the post holder to have highly developed communication skills.

Ensure that diaries are managed with effective use of time, and to meet organisational requirements, including rescheduling conflicting appointments and making appropriate travel arrangements.

For full details please see attached JD

Person Specification

Experience

Essential

  • Ability to communicate and negotiate highly contentious information and data
  • To have extenstive experience in complex diary management.
  • Hold advanced keyboard skills
  • Ability to adapt/design information systems
  • Experience of working across organisations with multiple stakeholders
  • Good understanding of NHS systems, processes and current developments and vision within the NHS at a local, regional and national level
  • Experience of developing effective office policies, procedures and processes
  • Ability to plan and organise a broad range of complex activities and or programmes, which require on-going formulation/adjustment
  • Experienced and skilled user of Microsoft packages such as Microsoft Word, Excel, and PowerPoint
  • Experience, competency and a highly developed skill set in minute taking
  • Use and interpret data effectively
  • Ability to work with multiple databases and management systems
  • previous supervision experience

Qualifications

Essential

  • Educated to degree or equivalent level experience
  • Secretarial training and qualifications
  • Extensive knowledge of Microsoft packages
  • Commitment to ongoing learning/training.
  • Recognised IT Qualification at level 3 or above

Desirable

  • Evidence of further study and personal development
Person Specification

Experience

Essential

  • Ability to communicate and negotiate highly contentious information and data
  • To have extenstive experience in complex diary management.
  • Hold advanced keyboard skills
  • Ability to adapt/design information systems
  • Experience of working across organisations with multiple stakeholders
  • Good understanding of NHS systems, processes and current developments and vision within the NHS at a local, regional and national level
  • Experience of developing effective office policies, procedures and processes
  • Ability to plan and organise a broad range of complex activities and or programmes, which require on-going formulation/adjustment
  • Experienced and skilled user of Microsoft packages such as Microsoft Word, Excel, and PowerPoint
  • Experience, competency and a highly developed skill set in minute taking
  • Use and interpret data effectively
  • Ability to work with multiple databases and management systems
  • previous supervision experience

Qualifications

Essential

  • Educated to degree or equivalent level experience
  • Secretarial training and qualifications
  • Extensive knowledge of Microsoft packages
  • Commitment to ongoing learning/training.
  • Recognised IT Qualification at level 3 or above

Desirable

  • Evidence of further study and personal development

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust

Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD


Employer's website

https://www.worcsacute.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust

Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD


Employer's website

https://www.worcsacute.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Line Manager / EA to Chair/CEO

Donna Wark

d.wark@nhs.net

01905733960

Date posted

24 May 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year

Contract

Permanent

Working pattern

Part-time, Job share

Reference number

C9365-23-0137-2

Job locations

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD


Supporting documents

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