PMO Manager

Job description

Job responsibilities

ntegration

Develop and maintain the single pathway for new change, project and programme requests into the directorate

Develop and maintain the portfolio list allowing ongoing management and forward-facing forecast

Review and standardisation of documentation used in the delivery of programmes and projects within the directorate

Develop and maintain standardised reporting across all levels of the portfolio

Reviewing current and future projects / programmes against the new standards

Oversee delivery of agreed plans and milestones

Acting as the central point of contact, receiving complex information, identifying solutions to problems identified and ensuring that cross cutting themes are managed appropriately.

To prepare and present monthly high quality written and verbal reports to the Digital Strategy Group.

To prepare and present high quality written and verbal reports to the Executive Team and Board of Directors as appropriate

Management of financial resources allocated to the projects.

Organisation and facilitation of workshops, engagement events and meetings that contribute to the set up and ongoing management of the Digital PMO

Lead in the creation and write up of portfolio action plans and reports for leadership and Executive audiences

Governance and Processes

Ensure that new Digital PMO management processes are created and adopted ensuring that they are and remain fit for purpose

Research, analyse and interpret policy and best practice guidance in relation to system governance and other associated needs for the relevant implementation

Recommend and facilitate implementation of improvements to existing systems, structures, policy and process in the Trust and within the directorate

Develop the portfolio of projects and effectively coordinate delivery of improvement projects and programmes

Develop related policies and strategies in the Trust.

Management and Reporting

Coordinate the collection and presentation of high quality, timely and accurate data and written reports that together create a holistic view of the Digital portfolio. Tailoring such reports to suit the audience.

In depth analysis, interpretation, and production of complex and multiple reports.

Take action to address identified gaps in availability of information and/ or quality in conjunction with senior management colleagues via written highlight reports

Identify, escalate and take action as appropriate to mitigate any risks to the portfolio identified, via risk reports

Represent the Trust at STP / ICS meetings to present reports and data, answer queries and agree action required

Provide specialist advice and prepare strategic reports and briefings for directors and stakeholders.

Support the identification and sharing of best practice to support service improvement.

Portfolio, Programme and Project Management

To develop the portfolio of projects and programmes, obtaining agreement of yearly delivery including finances, resources and priorities

Working across departments to ensure the delivery of agreed plans

As a senior lead working internally and externally with project teams to develop plans and methodology

Facilitation of issue and risk management strategies

Creation of complex business cases and presentation of these to the Executive Team

Development of effective monitoring and reporting

Development of assessment criteria, facilitation of options appraisals and identification of benefits realisation

Utilisation of appropriate quantitative and qualitative research methods

Collection, analysis, interpretation and dissemination of a wide range of information specific to the portfolio associated programmes and projects as required

Effective analysis of financial and performance data to underpin projects

Develop and oversee benefits management processes to ensure that internal Digital service developments deliver measurable improvements.

Pro-actively manage stakeholders, respond to and resolve conflict when this arises through facilitation or other appropriate mechanisms.

Be responsible for a high standard of work supporting the delivery of projects within the portfolio on time, to quality standards and in a cost-effective manner.

Maintain the Portfolio documentation and associated plans with regular team meetings to monitor progress and resources within the Delivery and Portfolio arms.

Demonstrate effective stakeholder management.

Person Specification

Education

Essential

• oDegree level qualification oPostgraduate diploma or equivalent experience or training oEvidence of continuing professional development and specialist knowledge or experience which can be demonstrated to be equitable to a master's degree

Knowledge

Essential

• oProven programme and project management methodology experience oAdvanced IT skills, database/spreadsheet applications, MS Excel/Word and PowerPoint

Desirable

• Knowledge of Portfolio Management

personal qualities

Essential

• oHighly developed influencing and negotiating skills oHighly developed verbal and written skills oAbility to engage at all levels in a large complex organisation and achieve effective co-operation oHighly developed presentation skills oSuccessful conflict resolution oConvey confidence oPolitical acumen oExercising judgement to deliver solutions oTenacity and drive to achieve required objectives oTeam working and delivering on team / corporate decisions oManage competing priorities and achieve objectives oDeliver on non-negotiable deadlines. oPrepared to put forward alternative views oActively develops themselves and supports others to do the same oEmbrace change, viewing it as an opportunity to learn and develop

Knowledge

Essential

• oProven knowledge of application development techniques oProject and Programme Management qualifications oPortfolio Management qualification oKnowledge of risk analysis/management and the ability to plan, manage and deliver programmes and projects with minimum supervision oExperience of building effective cross functional working relationships to drive organisational agenda

Skills

Essential

• oPrevious experience within large complex organisation in related area of activity oDevelopment of complex plans oExcellent presentation and report writing skills oEvidence of implementing change in governance related activity/ area oExperience of working with and the ability to influence a wide range of individuals at Senior Manager/Director level oEvidence of continuing professional development oHighly developed analytical and problem solving skills oAbility to communicate contentious and highly complex issues to large groups composed of senior staff and gain their approval or agreement to alternative action oHighly developed communication skills with the capability to analyse, review and make sense of highly complex, sensitive or contentious information across a diverse range of subjects relevant to the post portfolio oAbility to identify risks, anticipate issues and create solutions and to resolve problems in relation to project or service delivery. oAbility to understand a broad range of complex information quickly and making decisions where opinions differ/no obvious solution. oEvidence of planning and delivering programmes and projects and services on time. oAbility to work without supervision, providing specialist advice to the organisation, working to tight and often changing timescales. oDemonstrable experience developing, managing and motivating teams/individuals to ensure success oExperience of delivering against competing priorities and deadlines while also directing the work of teams/individuals

Desirable

• Experience of working in a planning, project or change management environment Development of option appraisals, feasibility studies and business cases

Personal Qualities

Essential

• oHighly developed influencing and negotiating skills oHighly developed verbal and written skills oAbility to engage at all levels in a large complex organisation and achieve effective co-operation oHighly developed presentation skills oSuccessful conflict resolution oConvey confidence oPolitical acumen oExercising judgement to deliver solutions oTenacity and drive to achieve required objectives oTeam working and delivering on team / corporate decisions oManage competing priorities and achieve objectives oDeliver on non-negotiable deadlines. oPrepared to put forward alternative views oActively develops themselves and supports others to do the same oEmbrace change, viewing it as an opportunity to learn and develop

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Essex Partnership University NHS Foundation Trust

Address

The Lodge

Lodge Approach, Runwell

Wickford

SS11 7XX

Employer's website

https://eput.nhs.uk/ (Opens in a new tab)