Research Delivery Coordinator

Job description

Job responsibilities

KEY RESPONSIBILITIES

1. To engage with Trust staff at all levels to encourage and support participation in NIHR portfolio studies, whilst identifying specific barriers and opportunities.

2. To identify new NIHR research studies open to new recruitment sites with the support of the NIHR East of England Regional Research Delivery Network (RRDN).

3. To aid identification of appropriate Principal Investigators (PI), local collaborators (LC) and Sites etc. within EPUT for recruitment of participants to research studies.

4. To identify potential participants for NIHR portfolio adopted studies according to specific protocols and guidelines, and assist clinicians in obtaining informed consent from those participants. Where necessary obtaining informed consent on behalf of PIs, LCs etc.

5. Supporting research staff and sites, ensuring processes are in place for study set up and project management with particular focus on safety, ethical and regulatory considerations.

6. Proactively assist investigators and clinicians with the full research process, paying particular attention to provision of information around national guidelines, frameworks and regulation.

7. To facilitate the coordination and completion of required study documentation to support the delivery of the Research approval process including Research Ethics and Health Research authority Approval. The post holder will be expected to work collaboratively with study teams and relevant RDN staff.

8. To undertake feasibility assessments of NIHR research studies in conjunction with the Research Manager to inform capacity and capability assessments.

9. Where possible, in practical terms, to support the delivery of projects. This could include searching databases for potential participants, consenting patients and adhering to the requirements of the study protocol.

10. To act as a resource and support to patients and carers explaining practical aspects of research studies and working with clinical teams as required supporting delivery of research.

11. To support the Research Manager in the review and dissemination of up to date research specific information and amendments i.e. Protocol amendments etc. as necessary to personnel working on research projects.

12. To support the Research Manager in providing education on research projects to interested parties, and to promote Research within the Trust and further afield.

Finance and Research costings

1. Develop and jointly review regularly with the Research Manager processes to ensure full costs of NIHR research studies are identified, agreed and authorised together with ensuring timely notification of the distribution of service support costs as appropriate.

Management, Monitoring and Policy Development

1. Assist the Research Manager in the development and review of department Policies, Standard Operating Procedures (SOPs) and guidelines

2. To be responsible for overseeing day to day management of allocated research projects to ensure effective administration of data collected and informing Research Manager and team as appropriate.

3. Develop effective liaison with all local services in order to contribute to the NHS research agenda and to identify areas for expansion of activity and aim to increase engagement.

4. To identify potential blocks for NIHR portfolio research that local practitioners and clinicians experience in order to inform local strategies for supporting clinical research across all services within the Trust.

5. To monitor recruitment on a weekly basis to identify areas of low recruitment and liaise with the Research Manager on potential mechanisms to improve / optimise research activity and performance for individual research sites to inform new strategies.

6. To monitor on a weekly basis the NIHR recruitment achieved against the Trusts recruitment target and together with the Research Manager, address any specific operational needs

Education and Training

1. To keep up to date with NHS R&D related issues, including regulations, frameworks and legislation.

2. Ensure staff receive appropriate training with regard to the specific training needs of a specific research study. This includes Venepuncture training.

3. To maintain a working knowledge of relevant Trust services in order to inform areas of research potential.

4. To keep up-to-date with NIHR RDN agenda and NHS research priorities to share information, ideas and resources where appropriate,

5. To contribute to internal R&D team meetings as required to deliver this job role, including regular review with the Research Manager of peer support meetings with research delivery staff.

6. To keep up to date with NHS R&D related issues through regular reviews of relevant websites and attendance at team meetings, project management group meetings for specific research projects and where appropriate external meetings/conferences.

7. To assist the Research Manager with the development and creation of training packages.

Communication and Information Management

1. Accountable for ensuring accuracy and maintaining appropriate IT systems in support of research activity in conjunction with the local Trust IT departments and the NIHR East of England Regional Research Delivery Network (RRDN) Local Portfolio Management System (LPMS) EDGE database needs.

2. Expected to understand performance metrics used by the NIHR and be able to communicate performance information to a variety of professional staff.

3. Responsible for continuous monitoring and analysing of information against quality standards, developing proposals for reducing clinical risk and improving clinical care through the use of clinical systems in-line with regulations and policies and procedures.

4. Responsible for contributing to the operational implementation of clinical quality improvements in line with clinical governance standards.

5. Ensure all staff are made aware of changes required as part of the National Programme for IT and use of clinical systems.

6. Input data and information accurately and completely within agreed timeframes using the latest versions of policies and procedures in manual and electronic systems.

7. To ensure that any data collection is conducted according to specific research protocols and adheres to the Data Protection Act 1998 and according to Good Clinical Practice guidelines

8. In conjunction with specific issues, to investigate any areas of concern in relation to research and produce the information required by relevant senior management staff to assess the situation.

9. To ensure maintenance of adequate patient records and associated relevant research information is documented in the patients healthcare records.

10. To further develop the local research database of clinicians involved or willing to participate in NIHR portfolio clinical research.

11. To ensure the timely upload of national recruitment data to specific study databases as required, together with providing information / reports on recruitment upon request.

Research and Audit

1. To evaluate effectiveness of the local set up enabling research activity, identifying and reporting barrier to participation in research

2. To contribute to the management and co-ordination of the local portfolio of research studies and assist in the identification of the local priorities associated with hosting and conducting research.

3. To maintain and expand understanding of effective strategies for recruitment and retention, best practice, law and regulations associated with the conduct of research.

4. To provide an expert knowledge resource for research and development of high quality research.

5. Ensure all research and study related procedures are conducted and recorded in accordance with all the relevant national guidelines and frameworks in order to protect the research participants and the quality of each study.

6. To support all delivery staff in identifying participants and obtaining informed consent for Portfolio adopted studies according to specific protocols and guidelines. Together with supporting the coordination of treatments, assessments and follow ups as necessary in accordance with research protocol

7. To provide verbal and written information and support to research participants and their carers for the duration of their involvement in the research project as necessary and where appropriate providing assistance with the completion of questionnaires.

8. With appropriate training and/or relevant experience / professional qualifications to conduct assessments and take clinical samples. This could include venepuncture.

9. To arrange collection and dispatch to relevant departments or research centres of samples required as part of the research study and ensure safe and appropriate storage of specimens in conjunction with local support services staff.

ADDITIONAL DUTIES

In addition to the above duties you will also be expected to perform the below key activities in line with your job role;

- Complete mandatory training in line with Trust policy and procedures

- To participate in the staff appraisal process and to undertake for any staff you manage

- To keep yourself updated on all matters relating to Trust policy

- To provide management supervision where appropriate

Person Specification

Education / Qualifications

Essential

• Relevant Graduate level qualification or equivalent.
• Evidence of Good Clinical Practice (GCP) training
• Full UK Driving Licence and access to a car
• Willingness to undertake phlebotomy training if not already qualified

Desirable

• Post graduate qualification or equivalent experience
• Healthcare professional qualification
• Phlebotomy Training

Personal Qualities

Essential

• Ability to work autonomously using own initiative, and as a member of a small team, as well as part of a much wider multidisciplinary team

Skills

Essential

• Able to organise, prioritise and co-ordinate work of self and others where there are conflicting demands and workload pressures
• Good communication skills both oral and written with evidence of report writing and presentational skills
• Experience of working on health or social care research projects

Desirable

• Experience of co-ordinating Research submissions for study approval at National Ethics Committees
• Experience on dealing with management of change
• Experience of conducting research in an NHS context
• Experience with psychiatric / cognitive rating scales

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Essex Partnership University NHS Foundation Trust

Address

Hawthorn Lodge, St Margaret's Hospital

The Plain

Epping

CM16 6TN

Employer's website

https://eput.nhs.uk/ (Opens in a new tab)