Job summary
We are delighted to offer this opportunity for a Data Information Assistant (Band 3) for 12 hours working with the Data Team in the Adult Learning Disability Team.
At present there is no opportunity to offer full time hours. However the days of working the 12 hours can be discussed during the interview, however there will be an expectation that the post holder will be flexible in the hours they work.
The post holder will be based at Heath Close in Billericay and will be required to be office based for the 12 hours of work in order to complete tasks as well as receive visitors, patients and contractors to the service.
This is a varied role- working with clinical sensitive data. Working with the clinical team to interpret data, such as, risk assessment and care plan compliance, rostering, using ordering systems as well as supporting the delivery of health and safety for the team.
The post holder will be supporting the Data and information officer to coordinate monthly clinical data to support quality and safety meetings and sub contract meetings.
Main duties of the job
To work flexibly to provide support to the Data and Information Analyst, Lead Nurse and Head AHP within the community learning disability service as well as working with the Specialist Reporting Team to collate data and information for the Learning Disability Service.
About us
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
Job description
Job responsibilities
Updating electronic databases and systems (Eproc, Health roster)
Responsible for keeping staff records e.g. annual and sick leave.
Using IT systems - Word, Excel.
Managing and oversight of stock, materials and equipment.
Responsible for updating electronic filing system.
Responsibility for photocopying, scanning and filing as required.
Taking telephone calls and meeting and greeting visitors to the building when required.
Liaise with members of the MDT.
Recording telephone, emails and telephone enquiries and pass to relevant team member,
Updating registers/databases/spreadsheet applications.
Support with the health and safety tasks to maintain the building.
Diary management and associate room bookings.
Ensure post is recorded and sent accurately.
Respect confidentiality at all times.
Job description
Job responsibilities
Updating electronic databases and systems (Eproc, Health roster)
Responsible for keeping staff records e.g. annual and sick leave.
Using IT systems - Word, Excel.
Managing and oversight of stock, materials and equipment.
Responsible for updating electronic filing system.
Responsibility for photocopying, scanning and filing as required.
Taking telephone calls and meeting and greeting visitors to the building when required.
Liaise with members of the MDT.
Recording telephone, emails and telephone enquiries and pass to relevant team member,
Updating registers/databases/spreadsheet applications.
Support with the health and safety tasks to maintain the building.
Diary management and associate room bookings.
Ensure post is recorded and sent accurately.
Respect confidentiality at all times.
Person Specification
Education
Essential
- A good working knowledge of Word, Powerpoint, Excel, Databases
- RSA 1/Pitmans Elementary or equivalent typing qualification
- Good knowledge of office organisation and procedures, ability to set up and maintain systems of organisation
Knowledge
Essential
- ood oral and written communication skills including the ability to draft correspondence
- Ability to work as a member of a team.
- Professional and efficient manner in dealing with colleagues face to face and over the telephone.
Job planning
Essential
- oAbility to work on own initiative within minimal supervision and mange and priories workload appropriately.
Conduct
Essential
- Flexible working pattern.
- To make own efficient travel arrangements.
- Ability to travel across sites and across Trust boundaries to attend meetings, etc.
- oAbility to Travel across Trust sites as required
Person Specification
Education
Essential
- A good working knowledge of Word, Powerpoint, Excel, Databases
- RSA 1/Pitmans Elementary or equivalent typing qualification
- Good knowledge of office organisation and procedures, ability to set up and maintain systems of organisation
Knowledge
Essential
- ood oral and written communication skills including the ability to draft correspondence
- Ability to work as a member of a team.
- Professional and efficient manner in dealing with colleagues face to face and over the telephone.
Job planning
Essential
- oAbility to work on own initiative within minimal supervision and mange and priories workload appropriately.
Conduct
Essential
- Flexible working pattern.
- To make own efficient travel arrangements.
- Ability to travel across sites and across Trust boundaries to attend meetings, etc.
- oAbility to Travel across Trust sites as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
