Job summary
Are you interested in becoming a part of a dynamic team? Are you friendly, flexible and enthusiastic? Do you have an interest in improving the service that we as a District Nursing Team deliver to our patients throughout Hockley and Rochford District and beyond?
If you have answered 'Yes' to the above questions then we have the job for you!
EPUT Hockley District Nursing Team is looking for a dynamic addition to our administrative team who play an integral part in the clerical support of our District Nursing Team
Main duties of the job
- To provide administrative support to the District Nursing Service
- To provide comprehensive and effective secretarial and administrative support to the Senior District Nursing Team and frontline nursing staff within the District Nursing Team
- To communicate with internal and external stakeholders, and maintain a professional image of the Trust at all times.
- To act as the primary point of contact for the Hockley District Nursing Team for internal and external communication, screening calls/visitors as appropriate.
About us
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank
Job description
Job responsibilities
Please see attached Job description for a detailed view of main responsibilities
To work as a member of the Directorates Administration Service ensuring that a high quality and efficient service is provided at all times, which may include giving support and providing cover in other areas as requested.
To operate as a centralised administration service providing a comprehensive administration service to support clinical services and functions within the Trusts localities.
The Administration Assistant will ensure the timely and accurate recording of all activity across services using trust information systems.
The post holder will require a team approach to ensure cover for absence across all services / locations and the post holder will be required, on occasion, to relocate to provide this cover.
Job description
Job responsibilities
Please see attached Job description for a detailed view of main responsibilities
To work as a member of the Directorates Administration Service ensuring that a high quality and efficient service is provided at all times, which may include giving support and providing cover in other areas as requested.
To operate as a centralised administration service providing a comprehensive administration service to support clinical services and functions within the Trusts localities.
The Administration Assistant will ensure the timely and accurate recording of all activity across services using trust information systems.
The post holder will require a team approach to ensure cover for absence across all services / locations and the post holder will be required, on occasion, to relocate to provide this cover.
Person Specification
Education / Qualifications
Essential
- Good standard of general education (Five GCSEs or equivalent, including Maths and English)
- IT skills equivalent to RSA3, NVQ2 or relevant experience of Microsoft Office packages
Desirable
- European Computer Driving Licence qualification or equivalent
Knowledge
Essential
- Understanding and awareness of data protection and confidentiality
- Ability to communicate routine information both verbally and in writing
- Knowledge and understanding of general administrative processes
- Knowledge of Trust information systems
Desirable
- Knowledge and understanding of medical / pharmaceutical terminology
Skills / Experience
Essential
- IT / Computer Literate / Able to send, manage and receive emails
- Methodical, organised approach to work with good attention to detail.
- Effective time management and ability to meet deadlines
Desirable
- Previous Administrative Experience
- Previous Healthcare Experience
Personal Qualities
Essential
- Customer focused, with a calm and empathetic persona, good listener, patient and diplomatic
- Ability to engage with people of varying levels of seniority
- Flexible approach to working; ability to plan, organise and prioritise own workload and use own initiative
Desirable
- Ensures and understands the Trust's beliefs & that the organisational values are demonstrated and upheld
- Driving license, with access to a car and able to travel to other sites if required.
Person Specification
Education / Qualifications
Essential
- Good standard of general education (Five GCSEs or equivalent, including Maths and English)
- IT skills equivalent to RSA3, NVQ2 or relevant experience of Microsoft Office packages
Desirable
- European Computer Driving Licence qualification or equivalent
Knowledge
Essential
- Understanding and awareness of data protection and confidentiality
- Ability to communicate routine information both verbally and in writing
- Knowledge and understanding of general administrative processes
- Knowledge of Trust information systems
Desirable
- Knowledge and understanding of medical / pharmaceutical terminology
Skills / Experience
Essential
- IT / Computer Literate / Able to send, manage and receive emails
- Methodical, organised approach to work with good attention to detail.
- Effective time management and ability to meet deadlines
Desirable
- Previous Administrative Experience
- Previous Healthcare Experience
Personal Qualities
Essential
- Customer focused, with a calm and empathetic persona, good listener, patient and diplomatic
- Ability to engage with people of varying levels of seniority
- Flexible approach to working; ability to plan, organise and prioritise own workload and use own initiative
Desirable
- Ensures and understands the Trust's beliefs & that the organisational values are demonstrated and upheld
- Driving license, with access to a car and able to travel to other sites if required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Essex Partnership University NHS Foundation Trust
Address
EPUT Hockley Clinic
53 Spa Road Hockley
Hockley
SS5 4AR
Employer's website
https://eput.nhs.uk/ (Opens in a new tab)
