Job summary
To support the Trust FM function in the monitoring, planning and scheduling of both the PPM and reactive workloads for both in-house staff and Contractors. The post holder will have specific responsibilities for the oversight of the administration and operation of the Computer Aided Facilities Management (CAFM) system from an operational maintenance perspective. Reporting into the Trust Chief Engineer, the post holder is responsible for the safe delivery of planned preventative and reactive maintenance tasks ensuring all work is completed in accordance to agreed methods, RAMS, SLAs and clinical expectations.
Main duties of the job
- Delivery of Maintenance (reactive and planned) and project activities as allocated, ensuring all work is completed in accordance to agreed methods, RAMS, service level agreements and clinical/patient
- Technically appraise contractors who have been invited into the Trust to undertake maintenance activities.
- Working closely with the CAFM resource planners to prioritise and effectively assign workload across the team including coordination with projects, backlog and contracted
- To develop and maintain effective communications, team working within a continuous improvement culture relating to the CAFM and helpdesk
- To ensure delivery follows agreed documented process and practices and to update department SOP's in line with ISO quality management system
- Ensure data quality standards within the CAFM are maintained and issues and risks are robustly escalated in a timely
- Engage with the estates quality manager to ensure the 3i system information is up to date and fully supportive of the maintenance strategy including property lease responsibilities, manuals, risk and asbestos
- To support the Trust Chief Engineer to manage services to a compliant standard, analyse and optimise services and make recommendations for asset repair/replace strategies (including condition reports).
- Have oversight of all minor works and ensure contractors are meeting the required
- To ensure SOP's (standard operating procedures) are available for each of the maintenance critical systems
About us
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
Job description
Job responsibilities
- To provide leadership, direction and staff support to staff working within the CAFM team and the wider Trust engineering provision.
- To implement and monitor the service objectives, including agreed continuous improvement targets and service efficiencies.
- To ensure staff have regular 121s where individual objectives are discussed and the agreed resource plan reviewed.
- To support the implementation of ISO9001 and ISO14001 as the Trust quality management systems.
- To ensure compliance with all statutory standards operating within the estates, facilities and capital development services. To ensure the agreed systems are operating at their optimum level, to identify and manage risk, including complaints and follow-up actions.
- To ensure all statutory and mandatory requirements are supported, including, but not limited to; Health and Safety, Fire Prevention, Environmental Health and COSHH, asbestos and legionella.
- To ensure that all estates contracts are well managed, provide value for money and control expenditure within the agreed budget.
- To be responsible and accountable for the maintenance and effective usable CAFM reports.
- To support the development of information systems within the Estates and Project Office functions.
- Ensure that the maintenance standards are set and monitored for every area of work via robust review mechanisms.
- Individual performance reviews are undertaken for all accountable staff in accordance with the Trusts Appraisal and Development Policy and timetables. The regular review process will pay particular attention to the staff development and training needs.
- That effective communication is maintained with all accountable staff through individual meetings, team brief and open and effective dialogue.
- The post holder will be expected to undertake ongoing Personal and Professional Development commensurate with the duties of this post
- To support he Trust Chief Engineer in ensuring that all aspects of estates maintenance related matters are managed effectively by the Trusts Estates maintenance team
- To ensure the maintenance plan is up to date and fully implemented on time and within budget
- To take part in the Estates and Facilities Management on-call rota at a frequency to be defined according to staffing levels but no less than covering 1 week in 6.
ADDITIONAL DUTIES
In addition to the above duties you will also be expected to perform the below key activities in line with
your job role;
Complete mandatory training in line with Trust policy and procedures
To participate in the staff appraisal process and to undertake for any staff you manage
To keep yourself updated on all matters relating to Trust policy
To provide management supervision where appropriate
Job description
Job responsibilities
- To provide leadership, direction and staff support to staff working within the CAFM team and the wider Trust engineering provision.
- To implement and monitor the service objectives, including agreed continuous improvement targets and service efficiencies.
- To ensure staff have regular 121s where individual objectives are discussed and the agreed resource plan reviewed.
- To support the implementation of ISO9001 and ISO14001 as the Trust quality management systems.
- To ensure compliance with all statutory standards operating within the estates, facilities and capital development services. To ensure the agreed systems are operating at their optimum level, to identify and manage risk, including complaints and follow-up actions.
- To ensure all statutory and mandatory requirements are supported, including, but not limited to; Health and Safety, Fire Prevention, Environmental Health and COSHH, asbestos and legionella.
- To ensure that all estates contracts are well managed, provide value for money and control expenditure within the agreed budget.
- To be responsible and accountable for the maintenance and effective usable CAFM reports.
- To support the development of information systems within the Estates and Project Office functions.
- Ensure that the maintenance standards are set and monitored for every area of work via robust review mechanisms.
- Individual performance reviews are undertaken for all accountable staff in accordance with the Trusts Appraisal and Development Policy and timetables. The regular review process will pay particular attention to the staff development and training needs.
- That effective communication is maintained with all accountable staff through individual meetings, team brief and open and effective dialogue.
- The post holder will be expected to undertake ongoing Personal and Professional Development commensurate with the duties of this post
- To support he Trust Chief Engineer in ensuring that all aspects of estates maintenance related matters are managed effectively by the Trusts Estates maintenance team
- To ensure the maintenance plan is up to date and fully implemented on time and within budget
- To take part in the Estates and Facilities Management on-call rota at a frequency to be defined according to staffing levels but no less than covering 1 week in 6.
ADDITIONAL DUTIES
In addition to the above duties you will also be expected to perform the below key activities in line with
your job role;
Complete mandatory training in line with Trust policy and procedures
To participate in the staff appraisal process and to undertake for any staff you manage
To keep yourself updated on all matters relating to Trust policy
To provide management supervision where appropriate
Person Specification
Education/Qualifications
Essential
- A professional engineering qualification in line with the requirements of this role HNC/D or degree.
- Degree
- Able to evidence continued professional development & post graduated study to master lever or equivalent.
Knowledge
Essential
- Significant post professional qualification experience
- A full understanding of current legislation relating to Estates and Capital Planning issues and regulations
- In depth knowledge and understanding of NHS Policy and technical guidance, ability to interpret this in order to implement across the Trust
Skills/Experience
Essential
- Ability to interpret and implement with minimal guidance, a wide range of complex health policy and technical guidance to ensure that appropriate national policies, strategies and guidance are implemented across the Trust.
- Ability to develop implement, monitor and evaluate the effectiveness of policies within areas of responsibility across the Trust.
- Ability to take responsibility for the management of processes and stakeholder input to a maintenance strategy development in areas of responsibility.
- Able to support the development of strategic and long term plans for the Trust
- Develop plans and processes for continuous improvement standards
- Ability to analyse a wide range of complex information and statistics and: develop and provide reports provide presentations in a format that can be understood by the various audiences it may be intended for. Make judgement on clearly identified action required which has been tested.
- Ability to translate highly complex information to be easily understood by a diverse audience and into operational practice using own initiative.
- Excellent communication, presentation and interpersonal skills to ensure stakeholders are fully appraised of the Trust performance relating to safety critical maintenance.
- Ability to communicate and negotiate with a multiplicity of stakeholders and at all levels of the organisation
- Ability to produce accurate, high quality management reports and complex documents, requiring attention to detail at all times.
- Proven ability to manage finance within a system of constraint
- Ability to use IT systems including Microsoft Word, Excel, Access, 3i CAFM
Personal Qualities
Essential
- Ability to influence, complex negotiations on behalf of the Trust and with various stakeholders both internal and external to the organisation in relation to highly technical issues.
- Good organisational skills and ability to prioritise own and team workloads to meet changing demands
- Ability to work flexibly, under pressure and tight timescales
Additional Qualities
Essential
- Car Driver
- Current driving licence
- Ability to travel across sites and across Trust boundaries to attend meetings, etc.
Person Specification
Education/Qualifications
Essential
- A professional engineering qualification in line with the requirements of this role HNC/D or degree.
- Degree
- Able to evidence continued professional development & post graduated study to master lever or equivalent.
Knowledge
Essential
- Significant post professional qualification experience
- A full understanding of current legislation relating to Estates and Capital Planning issues and regulations
- In depth knowledge and understanding of NHS Policy and technical guidance, ability to interpret this in order to implement across the Trust
Skills/Experience
Essential
- Ability to interpret and implement with minimal guidance, a wide range of complex health policy and technical guidance to ensure that appropriate national policies, strategies and guidance are implemented across the Trust.
- Ability to develop implement, monitor and evaluate the effectiveness of policies within areas of responsibility across the Trust.
- Ability to take responsibility for the management of processes and stakeholder input to a maintenance strategy development in areas of responsibility.
- Able to support the development of strategic and long term plans for the Trust
- Develop plans and processes for continuous improvement standards
- Ability to analyse a wide range of complex information and statistics and: develop and provide reports provide presentations in a format that can be understood by the various audiences it may be intended for. Make judgement on clearly identified action required which has been tested.
- Ability to translate highly complex information to be easily understood by a diverse audience and into operational practice using own initiative.
- Excellent communication, presentation and interpersonal skills to ensure stakeholders are fully appraised of the Trust performance relating to safety critical maintenance.
- Ability to communicate and negotiate with a multiplicity of stakeholders and at all levels of the organisation
- Ability to produce accurate, high quality management reports and complex documents, requiring attention to detail at all times.
- Proven ability to manage finance within a system of constraint
- Ability to use IT systems including Microsoft Word, Excel, Access, 3i CAFM
Personal Qualities
Essential
- Ability to influence, complex negotiations on behalf of the Trust and with various stakeholders both internal and external to the organisation in relation to highly technical issues.
- Good organisational skills and ability to prioritise own and team workloads to meet changing demands
- Ability to work flexibly, under pressure and tight timescales
Additional Qualities
Essential
- Car Driver
- Current driving licence
- Ability to travel across sites and across Trust boundaries to attend meetings, etc.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
