Job responsibilities
The main objective of this role is to ensure the delivery of specific Net Zero projects aligned to the Trust Green Plan, all with the aim of driving down Trust carbon emissions and in line with the Trusts financial viability targets.
Projects work will be spread across all work streams in the Green Plan, Estates & Facilities, medicines, digital, travel and transport, workforce and system leadership, sustainable models of care, supply chain and procurement and food and nutrition.
Working with the Assistant Director of Estates & Facilities to deliver projects and report directly to the various steering groups associated with the work streams, FBIC and Green Plan Group
Working with the Assistant Director of Estates with implementation of energy saving measures across all Trust sites, based in London, Bedford and Luton
Assisting with implementation of measures highlighted in the Trusts Green Plan
Leading on the installation project of Trusts Smart Meter installations across all Trust sites
Working closely with all members of the current Green Team to ensure communications on all carbon reduction matters are communicated effectively in a bid to ensure that staff are aware of the Trust net zero journey and associated projects
Providing comprehensive project management support and senior administrative assistance.
Preparation of programme and project documentation, including project plans, project initiation documents and quality impact assessments, progress tracking and update reports.
Organising meetings, events, training, workshops related to the sustainability programme.
Producing reports and monitoring progress against key milestones.
Working to build and sustain effective partnerships and relationships with a range of internal and external groups and organisations.
Coordinating and maintaining core documentation, information, and reporting for the sustainability programme.
Engaging with programme workstream leads to collate papers for sustainability board meetings.
Working with the capital team within estates to align projects and policies and co-produce energy efficiency projects in line with both Green Plan and Estates Strategy
Full energy audits annually across Trust sites to identify areas of energy efficiency including liaising with staff and service users to share the Trust journey to net zero
Delivering presentations and talks to both internal and external stakeholders on carbon reduction projects.
Attending events and seminars to help ensure the Trust is up to date with current practices and legislation and to ensure that peer reviews are carried out to make sure ELFT is on top of best practice across the health sector and private sector
Raising purchase orders for large projects and consumables alike to further the Trusts energy saving measures and plan.
Working within the restrictions of Trust procurement guidelines to implement work with contractors
Assistance with tendering process of contracts from an energy and utility standpoint.
Work will be required on energy projects to assist and formulate plans and technical specifications with contractors and staff. This will involve devising, scheduling and formulating complex plans. Working to deadlines and timescales in line with specific targets and using certain methodology such as Quality Improvement tools
Updating of Trust E&F online property portal to reflect Green Plan projects and works
Involved in ICB meetings across NEL and BLMK to discuss and share best practice as regards sustainability and net zero.
Working closely with QI and the Trusts QI portal to not only devise new QI projects but also to assist others with ongoing projects
Developing complex reports involving complex data to highlight trends and areas for improvement across energy efficiencies and carbon reduction.
Liaise with the building design consultants to plan and prepare drawings and specifications for approval by the user groups.
Manage the building design consultants in the preparation of drawings specifications and tender documents for obtaining tenders and executing building works as directed
Commission surveys for the site conditions
Act as client liaison during the construction works
Coordinate and support operational commissioning.
Assist in the development of strategic plans which will impact across the organisation
Maintain a project account recording expenditure against the project budget.
Regularly report on the progress of the projects and review costs throughout the design and construction phases.
Monitoring the building consultants and contractors work to ensure compliance with the programme, budget and quality and take necessary action in any circumstances of non-compliance
RESPONSIBILITY FOR INFORMATION RESOURCES
Devise and provide improvements to current management information, analysing, reporting and suggesting procedures to enhance decision making processes.
Ensure timely and accurate information analysis and reporting to management on agreed areas of work.
Responsible for the development of systems and frameworks to effectively monitor scheme delivery service provisions and to support future service developments.
Managing intranet pages for improvement hub and aspects of the sustainability programme.
Actively support and contribute to the development of key performance indicators for the successful assessment of performance
Test and review new concepts, model, and practices.
Contribute to ensuring there are processes in place for spreading and sharing learning and outcomes
STAFF MANAGEMENT
Provide advice and support on own role/responsibilities where necessary. Support training and induction of new staff.
FINANCE AND PHYSICAL RESOURCES
Deliver against organisational objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines.
Support teams on the targeting of resources, monitoring, implementing, evaluating and delivery of plans by providing sophisticated, high quality information and analysis.
Continually strive for delivering project/function outcomes, value for money and greater efficiency.
Contribute to the financial delivery of the service ensuring it is cost effective and delivered on time.
Manage resources and budgets pertinent to projects
Have budgetary responsibility for specific projects.
