Job summary
IMPORTANT NOTE. To be considered for shortlisting, you must begin your supporting statement with the title Three reasons to shortlist me and provide these reasons, numbered 1-3.
A vacancy for permanent post has arisen for a highly motivated, assertive and skilled Team Administrator within the City and Hackney Community Mental Health Team.
The successful candidate will be responsible for carrying out a wide range of secretarial and administrative functions. These include dealing with telephone inquiries, maintaining the Consultants diaries, arranging clinic appointments, taking minutes, typing clinic letters, entering appointments on the Trusts patient record system -RiO.
Candidates must be educated to GCSE standard, have 2 years administration /office experience, be computer literate, with advanced knowledge of Microsoft Word, Excel and Outlook. The successful applicant must also be able to take accurate minutes.
If you are interested please contact Jazz Degwa, on 020 3222 8500 for an informal chat.
Main duties of the job
To provide comprehensive confidential secretarial and administrative support to Service consultants and wider Multi-disciplinary team, ensuring efficient and smooth running of the unit.
To work closely with line manager to provide an efficient and responsive administration provision to the team and other administrative duties.
The post holder will be required to work in a very busy and demanding environment and should be flexible and adaptable whilst having the ability to prioritise work and use their initiative in order to make sound judgments.
To work alongside and to cover, when appropriate, other administration staff across several locations in some instances.
About us
Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.
Job description
Job responsibilities
Kindly refer to the job description and person specification that is attached to the vacancy profile.
Job description
Job responsibilities
Kindly refer to the job description and person specification that is attached to the vacancy profile.
Person Specification
Education/ Qualification/ Training
Essential
- English GCSE or equivalent
- Good standard of Written and Spoken English
Desirable
- AMSAR, or equivalent
- Full range of secretarial procedures to RSA 3/NVQ 3 level or equivalent experience
Experience
Essential
- Working In a Team.
- Working as part of an administrative/secretarial team at least two years
- Basic Office Experience
Desirable
- Working with people suffering from mental ill health
- Working in a Multidisciplinary Health Team
Knowledge and Skills
Essential
- Computer Literacy
- 40-45 wpm copy
- Familiarity with switchboard duties
- Ability to manage own workload without direct supervision
- Equal Opportunities.
Desirable
Person Specification
Education/ Qualification/ Training
Essential
- English GCSE or equivalent
- Good standard of Written and Spoken English
Desirable
- AMSAR, or equivalent
- Full range of secretarial procedures to RSA 3/NVQ 3 level or equivalent experience
Experience
Essential
- Working In a Team.
- Working as part of an administrative/secretarial team at least two years
- Basic Office Experience
Desirable
- Working with people suffering from mental ill health
- Working in a Multidisciplinary Health Team
Knowledge and Skills
Essential
- Computer Literacy
- 40-45 wpm copy
- Familiarity with switchboard duties
- Ability to manage own workload without direct supervision
- Equal Opportunities.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
East London NHS Foundation Trust
Address
Community Mental Health Team for Older People (MHCOP)
30 Felstead Street, Hackney Wick
London
E9 5LG
Employer's website
https://www.elft.nhs.uk/ (Opens in a new tab)
