Job summary
Are you a dynamic, motivated, assertive and skilled Administrator looking for a challenge? We are recruiting to a Band 4 Administrator post to support the Quality and Performance Team in Bedfordshire.
The post holder will manage and monitor the service area performance objectives and targets for the service; and establish effective performance management systems and schedules in relation to both clinical and non-clinical activity.
Main duties of the job
You will be resilient and reliable, have a proven track record of organisational and excellent communications skills and be able to work to fixed deadlines. You will be dealing with people at all levels (internal and external), developing teamwork and meeting tight deadlines.
About us
Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations
Job description
Job responsibilities
With excellent IT knowledge and comprehensive knowledge of office systems, you will become involved in the ongoing development of this innovative service.
Please kindly refer to the job description and person specification attached to this vacancy.
Job description
Job responsibilities
With excellent IT knowledge and comprehensive knowledge of office systems, you will become involved in the ongoing development of this innovative service.
Please kindly refer to the job description and person specification attached to this vacancy.
Person Specification
Education/ Qualifications/ Training
Essential
- oQualification in secretarial and administrative skills or equivalent, e.g. RSA III (or equivalent), NVQ Level III (or equivalent),or equivalent experience
- oEvidence of advanced level knowledge of IT systems in particular Microsoft Office software packages; e.g. Word, Excel, Outlook and PowerPoint
Desirable
- oA good understanding of the NHS and the way it works
Experience
Essential
- oSignificant previous experience supporting Associate Directors/Senior Managers in Senior Administrator /Personal Assistant role.
- oExperience of preparation of reports and taking of minutes, together with setting agendas and distribution of associated papers in a variety of settings.
- oExperience of arranging complex conferences/seminars and large meetings.
- oExperience of managing complex diaries.
- oExperience of organising travel and accommodation requirements.
- oExperience in composing correspondence for approval.
- oAble to prioritise and plan work in a busy environment and to tight deadlines delegating where appropriate and planning other's workload.
- oWell-developed office skills including the reviewing and/or setting up of systems
Knowledge and Skills
Essential
- oAbility to organise and evaluate data, assessing its importance by creating and maintaining databases and spread sheets.
- oAbility to construct clear, grammatically correct letters and reports, presenting work accurately and neatly.
- oTakes initiative and uses own judgement in anticipating and dealing with queries and problems.
Personal attributes
Essential
- oMaintain confidentiality, conscientious and responsible
- oAbility to remain calm under pressure
- oAbility to respond and work to tight timelines
- oFlexible and adaptable to change
- oWell organized
- oSelf-motivated, proactive and innovative
- oSeeks and shares information
- oProactive attitude
- oDemonstrates positive attitude to attain goals
- oPolite and courteous when dealing with enquiries from the colleagues and service users
Person Specification
Education/ Qualifications/ Training
Essential
- oQualification in secretarial and administrative skills or equivalent, e.g. RSA III (or equivalent), NVQ Level III (or equivalent),or equivalent experience
- oEvidence of advanced level knowledge of IT systems in particular Microsoft Office software packages; e.g. Word, Excel, Outlook and PowerPoint
Desirable
- oA good understanding of the NHS and the way it works
Experience
Essential
- oSignificant previous experience supporting Associate Directors/Senior Managers in Senior Administrator /Personal Assistant role.
- oExperience of preparation of reports and taking of minutes, together with setting agendas and distribution of associated papers in a variety of settings.
- oExperience of arranging complex conferences/seminars and large meetings.
- oExperience of managing complex diaries.
- oExperience of organising travel and accommodation requirements.
- oExperience in composing correspondence for approval.
- oAble to prioritise and plan work in a busy environment and to tight deadlines delegating where appropriate and planning other's workload.
- oWell-developed office skills including the reviewing and/or setting up of systems
Knowledge and Skills
Essential
- oAbility to organise and evaluate data, assessing its importance by creating and maintaining databases and spread sheets.
- oAbility to construct clear, grammatically correct letters and reports, presenting work accurately and neatly.
- oTakes initiative and uses own judgement in anticipating and dealing with queries and problems.
Personal attributes
Essential
- oMaintain confidentiality, conscientious and responsible
- oAbility to remain calm under pressure
- oAbility to respond and work to tight timelines
- oFlexible and adaptable to change
- oWell organized
- oSelf-motivated, proactive and innovative
- oSeeks and shares information
- oProactive attitude
- oDemonstrates positive attitude to attain goals
- oPolite and courteous when dealing with enquiries from the colleagues and service users
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
