Job summary
To provide an effective and efficient Support Medical Secretary service to named Consultants within Medicine services. To provide support for the Medical Secretaries in order to meet trust targets.
Main duties of the job
To provide a personal assistant and medical secretarial service directly to named Consultants under the medicine business group. To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e. reports. To maintain patient records and track notes electronically in a manner acceptable to the Trust. Engage in the use of Evolve and all other electronic patient notes system. To undertake any other duties as may be required as appropriate by the line manager in accordance with the needs of the service. To cover, as practical, other secretarial team members absences
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
- To provide a personal assistant and medical secretarial service directly to named Consultants under the medicine business group.
- To collate information for clinical audits if required
- To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e. reports
- To be responsible for and collation of investigation results
- Responsible for obtaining relevant investigation results from PACS and Intranet result service.
- To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary and within remit
- To ensure patient pathways are updated as appropriate.
- To respond to enquiries received from GPs and other Health Personnel, patients and relatives
- To maintain patient records and track notes electronically in a manner acceptable to the Trust
- Engage in the use of Evolve and all other electronic patient notes system
- To observe absolute confidentiality of all information obtained in the course of your work
- To liaise with Health Records/Appointments staff regarding outpatient clinic numbers and urgent appointments
- To actively participate in the introduction of and use of information technology
- To cover, as practical, other secretarial team members absences
- To undertake any other duties as may be required as appropriate by the line manager in accordance with the needs of the service
Job description
Job responsibilities
- To provide a personal assistant and medical secretarial service directly to named Consultants under the medicine business group.
- To collate information for clinical audits if required
- To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e. reports
- To be responsible for and collation of investigation results
- Responsible for obtaining relevant investigation results from PACS and Intranet result service.
- To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary and within remit
- To ensure patient pathways are updated as appropriate.
- To respond to enquiries received from GPs and other Health Personnel, patients and relatives
- To maintain patient records and track notes electronically in a manner acceptable to the Trust
- Engage in the use of Evolve and all other electronic patient notes system
- To observe absolute confidentiality of all information obtained in the course of your work
- To liaise with Health Records/Appointments staff regarding outpatient clinic numbers and urgent appointments
- To actively participate in the introduction of and use of information technology
- To cover, as practical, other secretarial team members absences
- To undertake any other duties as may be required as appropriate by the line manager in accordance with the needs of the service
Person Specification
Education & Qualifications
Essential
- GCSE English OR equivalent experience
- RSA II Typing or equivalent OR equivalent typing experience
Desirable
- Knowledge of Medical Termanology
- Previous Medical Secretarial Experience
Knowledge
Essential
- Working knowledge of PAS and Winscribe and/or NHS Systems
Desirable
- AMSPAR Medical Secretarial Qualification and or Extensive Medical Secretary Experience
Experience
Essential
- Previous medical secretarial experience
Desirable
- Understand and carry out instructions accurately
Skills & Abilities
Essential
- Able to work under pressure
- Able to prioritise own workload
- Excellent verbal and written communication skills
- Flexible and adaptable
Desirable
- Understand and carry out instructions accurately
Person Specification
Education & Qualifications
Essential
- GCSE English OR equivalent experience
- RSA II Typing or equivalent OR equivalent typing experience
Desirable
- Knowledge of Medical Termanology
- Previous Medical Secretarial Experience
Knowledge
Essential
- Working knowledge of PAS and Winscribe and/or NHS Systems
Desirable
- AMSPAR Medical Secretarial Qualification and or Extensive Medical Secretary Experience
Experience
Essential
- Previous medical secretarial experience
Desirable
- Understand and carry out instructions accurately
Skills & Abilities
Essential
- Able to work under pressure
- Able to prioritise own workload
- Excellent verbal and written communication skills
- Flexible and adaptable
Desirable
- Understand and carry out instructions accurately
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
