Job summary
To provide an effective and efficient Senior Medical Secretary service to named Consultants within the Medicine Division. To provide support for the team of Medical Secretaries in order to meet trust targets.
Main duties of the job
To provide a personal assistant and senior medical secretarial service directly to Consultants under the medicine business group.
To undertake medical audio/copy typing duties including outpatient lettersto General Practitioners and any other official correspondence i.e reports
Arranging appointments as required
To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary and within remit
To ensure patient pathways are updated as appropriate.
To respond to enquiries received from GP's and other Health Personnel, patients and relativesTo liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave
To cover, as practical, other secretarial team members absences
To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
To provide a personal assistant and senior medical secretarial service directly to Consultants under the medicine business group.
To maintain Consultants diaries.
To collate information for clinical audits if required
To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports
Arranging appointments as required
Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff
To be responsible for and collation of investigation results
Responsible for obtaining relevant investigation results from PACS and Intranet result service.
To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary and within remit
To ensure patient pathways are updated as appropriate.
To respond to enquiries received from GPs and other Health Personnel, patients and relatives
To maintain patient records and track notes electronically in a manner acceptable to the Trust
Engage in the use of Evolve and all other electronic patient notes system
To observe absolute confidentiality of all information obtained in the course of your work
To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave
To actively participate in the introduction of and use of information technology
To cover, as practical, other secretarial team members absences
To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service
Job description
Job responsibilities
To provide a personal assistant and senior medical secretarial service directly to Consultants under the medicine business group.
To maintain Consultants diaries.
To collate information for clinical audits if required
To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports
Arranging appointments as required
Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff
To be responsible for and collation of investigation results
Responsible for obtaining relevant investigation results from PACS and Intranet result service.
To deal with day-to-day incoming mail, assigning priority and/or taking any necessary action without reference to consultant staff if necessary and within remit
To ensure patient pathways are updated as appropriate.
To respond to enquiries received from GPs and other Health Personnel, patients and relatives
To maintain patient records and track notes electronically in a manner acceptable to the Trust
Engage in the use of Evolve and all other electronic patient notes system
To observe absolute confidentiality of all information obtained in the course of your work
To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave
To actively participate in the introduction of and use of information technology
To cover, as practical, other secretarial team members absences
To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service
Person Specification
Education & Qualifications
Essential
- GCSE English or equivalent experience
- RSA II Typing or equivalent OR equivalent typing experience
- AMSPAR Medical Secretarial Qualification and or Extensive Medical Secretary Experience
- Flexible and adaptable
Desirable
- Working knowledge of PAS and Winscribe and/or NHS Systems
- Previous medical secretarial experience
- Able to prioritise own workload
- Understand and carry out instructions accurately
Skills & Abilities
Essential
- Ability to use own initiative
- Able to work under pressure
Desirable
- Working knowledge of PAS and Winscribe and/or NHS Systems
- NHS Experience
Experience
Essential
- RSA II Typing or equivalent OR equivalent typing experience
Desirable
- Medical Secretary Experience
Knowledge
Essential
- Working knowledge of PAS and Winscribe and/or NHS Systems
- Knowledge of medical terminology
Desirable
- Knowledge of medical terminology
Person Specification
Education & Qualifications
Essential
- GCSE English or equivalent experience
- RSA II Typing or equivalent OR equivalent typing experience
- AMSPAR Medical Secretarial Qualification and or Extensive Medical Secretary Experience
- Flexible and adaptable
Desirable
- Working knowledge of PAS and Winscribe and/or NHS Systems
- Previous medical secretarial experience
- Able to prioritise own workload
- Understand and carry out instructions accurately
Skills & Abilities
Essential
- Ability to use own initiative
- Able to work under pressure
Desirable
- Working knowledge of PAS and Winscribe and/or NHS Systems
- NHS Experience
Experience
Essential
- RSA II Typing or equivalent OR equivalent typing experience
Desirable
- Medical Secretary Experience
Knowledge
Essential
- Working knowledge of PAS and Winscribe and/or NHS Systems
- Knowledge of medical terminology
Desirable
- Knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
