Job summary
To provide an effective and efficient Senior Medical Secretary role to named Consultants within the Trauma & Orthopaedic service.
Main duties of the job
An exciting opportunity has arisen for a proactive and enthusiastic individuals to join the medical secretarial team in the Surgery, GI and Critical Care Division at Stockport NHS Foundation Trust.
As a team player you will be responsible for providing a full secretarial service to the Trauma & Orthopaedic service within the Division. The post holder will be required to use computerised systems such as Patient Centre (Patient Administration System) Advantis and the Winscribe Digital dictation system.
The successful candidate will have previous secretarial experience and will possess excellent organisation, communication, typing skills and the ability to work in a team environment.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
Main Duties and Responsibilities
- To provide senior medical secretarial service directly to named Consultants.
- To ensure RTT (18 week pathway) status is recorded accurately and is up to date.
- To collate information for clinical audits if required.
- To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.
- Arranging appointments as required.
- Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.
- To be responsible for and collation of investigation results.
- Responsible for obtaining relevant investigation results from PACS and Intranet result service.
- To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.
- To ensure patient pathways are updated as appropriate.
- To respond to enquiries received from GPs and other Health Personnel, patients and relatives.
- To maintain patient records and track notes electronically in a manner acceptable to the Trust.
- Engage in the use of Evolve and all other electronic patient notes system.
- To observe absolute confidentiality of all information obtained in the course of your work.
- To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.
- To actively participate in the introduction of and use of information technology.
- To cover, as practical, other secretarial team members absences.
- To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.
Job description
Job responsibilities
Main Duties and Responsibilities
- To provide senior medical secretarial service directly to named Consultants.
- To ensure RTT (18 week pathway) status is recorded accurately and is up to date.
- To collate information for clinical audits if required.
- To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.
- Arranging appointments as required.
- Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.
- To be responsible for and collation of investigation results.
- Responsible for obtaining relevant investigation results from PACS and Intranet result service.
- To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.
- To ensure patient pathways are updated as appropriate.
- To respond to enquiries received from GPs and other Health Personnel, patients and relatives.
- To maintain patient records and track notes electronically in a manner acceptable to the Trust.
- Engage in the use of Evolve and all other electronic patient notes system.
- To observe absolute confidentiality of all information obtained in the course of your work.
- To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.
- To actively participate in the introduction of and use of information technology.
- To cover, as practical, other secretarial team members absences.
- To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.
Person Specification
Know
Essential
- Microsoft Word
- Admin Ex
- Medical Terminology
Desirable
- PAS
- Digital Dictation
- Patient pathway management
Experience
Essential
- Secretarial Experience
- Working as team
- Confidentiality
Desirable
- NHS Experience
- Advanced Keyboard skills
Skills
Essential
- Communication skills
- Ability to prioritise
- Reliable
Desirable
Work Related Circumstances
Essential
- Flexible
- Positive Approach to work
Education
Essential
- RSA or Experience
- 5GCSE or experience
Desirable
Person Specification
Know
Essential
- Microsoft Word
- Admin Ex
- Medical Terminology
Desirable
- PAS
- Digital Dictation
- Patient pathway management
Experience
Essential
- Secretarial Experience
- Working as team
- Confidentiality
Desirable
- NHS Experience
- Advanced Keyboard skills
Skills
Essential
- Communication skills
- Ability to prioritise
- Reliable
Desirable
Work Related Circumstances
Essential
- Flexible
- Positive Approach to work
Education
Essential
- RSA or Experience
- 5GCSE or experience
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
