Job summary
B3 Administration & Finance Officer
An exciting opportunity has arisen for a proactive and enthusiastic individual to join the administration team in the Quality Control North West Department at Stockport NHS Foundation Trust.
You will be responsible for providing general clerical support and reception duties within the QCNW department. The main focus of the role will be to support the Office Manager by preparing financial data on a regular basis.
A good understanding of MS Excel formulas, graphs and pivot tables is an essential requirement for this post as are organisational and personable skills. Previous reception or customer focused experience would be advantageous. Methodical method of working and a keen eye for detail is crucial to this role.
Training on in-house information systems will be provided.
Previous NHS experience would be an advantage but not essential.
Main duties of the job
We are looking to appoint a highly enthusiastic individual to join an office team. They will report to the Office Manager and Senior Scientists and help to support the administration of our laboratory services. . They will help to drive the scientific and financial outputs of the laboratory. They will gain experience and skills in specialised databases and spreadsheets, and will need to use their own initiative to look for system improvements.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
- Responsible for maintaining the departmental income and expenditure accounts.
- Carrying out annual review of template invoices.
- Producing and issuing regular financial information, income data, invoices, projections, and reports in conjunction with the finance department, including communication with clients as necessary
- Preparing costings and quotations for users of QCNW service
- Checking and recording all invoices for payment
- Producing regular departmental activity, projections and reports
- Preparing Service Level Agreements/contracts for NHS and non NHS clients.
- Maintaining QCNWs website
- Handling of orders, including operation of the devolved ordering system.
- Preparing documents for archiving and maintaining records on spreadsheets
- Maintaining staff attendance records including Healthroster
- General office duties including mail, reception, typing, filing and stock control of office and general consumables
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Job description
Job responsibilities
- Responsible for maintaining the departmental income and expenditure accounts.
- Carrying out annual review of template invoices.
- Producing and issuing regular financial information, income data, invoices, projections, and reports in conjunction with the finance department, including communication with clients as necessary
- Preparing costings and quotations for users of QCNW service
- Checking and recording all invoices for payment
- Producing regular departmental activity, projections and reports
- Preparing Service Level Agreements/contracts for NHS and non NHS clients.
- Maintaining QCNWs website
- Handling of orders, including operation of the devolved ordering system.
- Preparing documents for archiving and maintaining records on spreadsheets
- Maintaining staff attendance records including Healthroster
- General office duties including mail, reception, typing, filing and stock control of office and general consumables
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person Specification
Skills & Abilities
Essential
- Excellent communication, interpersonal and telephone skills
- Ability to handle sensitive information
- Good team worker
- Ability to work without direct supervision
- Keyboard skills
- Flexible and able to adapt to changing circumstances
- Good organisational skills
- Ability to work under pressure
Expereince
Essential
- Woeking in a busy office environment, including using office equipment
Desirable
Knowledge
Essential
- Keyboard / word processing skills
- Experience of using Microsoft Word, Excel and Access.
- Knowledge of spreadsheet formulae.
- Audio Typing
Desirable
- Experience of using Microsoft Powerpoint
Education and Qualifications
Essential
- Good standard of general education
- RSA 111 qualification or equivalent experience
- GCSE or equivalent in English and Mathematics (or equivalent experience)
Desirable
Person Specification
Skills & Abilities
Essential
- Excellent communication, interpersonal and telephone skills
- Ability to handle sensitive information
- Good team worker
- Ability to work without direct supervision
- Keyboard skills
- Flexible and able to adapt to changing circumstances
- Good organisational skills
- Ability to work under pressure
Expereince
Essential
- Woeking in a busy office environment, including using office equipment
Desirable
Knowledge
Essential
- Keyboard / word processing skills
- Experience of using Microsoft Word, Excel and Access.
- Knowledge of spreadsheet formulae.
- Audio Typing
Desirable
- Experience of using Microsoft Powerpoint
Education and Qualifications
Essential
- Good standard of general education
- RSA 111 qualification or equivalent experience
- GCSE or equivalent in English and Mathematics (or equivalent experience)
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
