Band 8c - Medical Devices Manager

West Hertfordshire Teaching Hospitals NHS Trust

This job is now closed

Job summary

The Medical Devices Manager provides expert and strategic business management of medical devices/equipment for West Hertfordshire NHS Trust. This includes the development and implementation of operational and financial devices/equipment management models (to include equipment maintenance and replacement strategies, whole life costing and related risk management)

Main duties of the job

To develop and work to a rolling 5 year medical device strategy, comprising of full equipment life cycle planning.
To lead and manage the Medical Device Management structures within the Trust including coordinating the performance of the Medical Devices Committee and the Technology Working Groups.
To lead the process by which the Capital Medical Equipment budget is prioritised and allocated by the Capital Finance Planning Group in conjunction with the Medical Devices Committee in order to deliver a successful procurement outcome, on time, each year
To be accountable for the direct delivery of Medical Device Management Services and therefore influential within the organisation on all related matters.
Participate in restructuring of Medical Devices Reporting to include chairing of the working group
Integrating equipment management strategies within the Trust Procurement and Finance processes ensuring compliance with Trust Standard Financial Instructions
Managing the Trust's equipment revenue and capital budgets on behalf of Service General Managers
Provide strategic direction and line management of the Trust's Clinical Engineering Service and equipment Library
Advise and contribute to Trust's medical equipment business cases which support strategy and service delivery

About us

With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working ever more closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking If you have a disability or long-term health condition and should you require support or guidance please contact westherts.recruitment@nhs.net If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

Date posted

11 March 2025

Pay scheme

Agenda for change

Band

Band 8c

Salary

£76,412 to £87,723 a year inc HCA

Contract

Permanent

Working pattern

Full-time

Reference number

360-G-6911

Job locations

Watford General Hospital

Watford

WD18 0HB

Job description

Job responsibilities

Appraisal and audit of both new and existing service contracts, ensuring that all medical devices have quality maintenance cover where required
Develop and maintain compliance with the ISO 9001:2000 quality system
Produce management reports as requested which may require skills in negotiation and diplomacy where outcomes are contentious, both internal and external to the Trust
Advising and assisting with Governance issues related to medical devices, including the CQC requirements ensuring the Trust remains Compliant with those requirements
Preparing reports to all Patient Safety and Governance Committee in conjunction with the Head of Compliance
Fulfil the role of Medical Devices Safety Officer as required by MHRA
Carry out evaluation of Capital Bids for medical devices.
Advise on the evaluation, trailing and subsequent procurement of proposed new equipment purchases.
To ensure that no capital purchase is made of Medical Devices in the Trust without going through the agreed process of scrutinisation in order to ensure compliance with Trust policies, standing orders and standing financial instructions.
To manage and maintain a database of capital medical equipment and to extrapolate a replacement plan to enable improved financial business planning and produce regular reports to the Capital Finance Planning Group and Medical Devices Committee.
To manage and maintain a Trust wide medical equipment loan library to enhance patient care and maximise return on resources
To lead projects relating to clinical/equipment issues to positively drive improvement and innovation to providing continued management support to the Directorate and Trust.
To be the Head of Service and Line Manager for all members of the Medical Device Management Services staff and to ensure that all individuals within the service are aware of their clinical governance and Health and Safety responsibilities and work within all Trust policies.
To be the Trusts specialist in developing Medical Devices Management in line with National Guidelines on Standards for Better Health and CNST requirements through strategy and policy development and implementation for the Trust.
To develop, implement and review Trust wide policies and procedures to ensure good performance of Medical Devices.
To lead the clinical aspects in the involvement and establishment of contracts with other users of Medical Devices through the tendering procedures and equipment evaluation program.
To provide relevant training courses for all levels of clinical and nursing staff involved with Medical Devices. To include devising and communicating materials used to convey complex information to large groups of users which may impact on service delivery.
Line manage Clinical Engineering staff
Perform staff appraisals, interviews and the selection and recruitment of staff
Agree own work plan with Services Directors, in line with a 5 year strategic plan
Develop and publicise own progress reports to keep the Trust informed of progress of work plans. These reports may be highly complex and at time sensitive and/or contentious. The quality of the reports is to be at Trust Board level;
Periodically realign work plan(s) in line with clinical services developments
Develop and imbed Trust policy and procedures around the type, maintenance, user training and competency and decontamination of all medical devices ensuring compliance with current national and International guidelines
Rationalise the equipment inventory to enforce standardisation and removing redundant items
Be responsible for the authorisation process of all medical devices /equipment, ensuring device/equipment needs are valid prior to purchase;Monitoring the Medicines and Healthcare products Regulatory Agency (MHRA) Alerts;Implement and monitor alerts from the DoH Central Alert System (CAS);
Lead on operational projects involving medical equipment

Job description

Job responsibilities

Appraisal and audit of both new and existing service contracts, ensuring that all medical devices have quality maintenance cover where required
Develop and maintain compliance with the ISO 9001:2000 quality system
Produce management reports as requested which may require skills in negotiation and diplomacy where outcomes are contentious, both internal and external to the Trust
Advising and assisting with Governance issues related to medical devices, including the CQC requirements ensuring the Trust remains Compliant with those requirements
Preparing reports to all Patient Safety and Governance Committee in conjunction with the Head of Compliance
Fulfil the role of Medical Devices Safety Officer as required by MHRA
Carry out evaluation of Capital Bids for medical devices.
Advise on the evaluation, trailing and subsequent procurement of proposed new equipment purchases.
To ensure that no capital purchase is made of Medical Devices in the Trust without going through the agreed process of scrutinisation in order to ensure compliance with Trust policies, standing orders and standing financial instructions.
To manage and maintain a database of capital medical equipment and to extrapolate a replacement plan to enable improved financial business planning and produce regular reports to the Capital Finance Planning Group and Medical Devices Committee.
To manage and maintain a Trust wide medical equipment loan library to enhance patient care and maximise return on resources
To lead projects relating to clinical/equipment issues to positively drive improvement and innovation to providing continued management support to the Directorate and Trust.
To be the Head of Service and Line Manager for all members of the Medical Device Management Services staff and to ensure that all individuals within the service are aware of their clinical governance and Health and Safety responsibilities and work within all Trust policies.
To be the Trusts specialist in developing Medical Devices Management in line with National Guidelines on Standards for Better Health and CNST requirements through strategy and policy development and implementation for the Trust.
To develop, implement and review Trust wide policies and procedures to ensure good performance of Medical Devices.
To lead the clinical aspects in the involvement and establishment of contracts with other users of Medical Devices through the tendering procedures and equipment evaluation program.
To provide relevant training courses for all levels of clinical and nursing staff involved with Medical Devices. To include devising and communicating materials used to convey complex information to large groups of users which may impact on service delivery.
Line manage Clinical Engineering staff
Perform staff appraisals, interviews and the selection and recruitment of staff
Agree own work plan with Services Directors, in line with a 5 year strategic plan
Develop and publicise own progress reports to keep the Trust informed of progress of work plans. These reports may be highly complex and at time sensitive and/or contentious. The quality of the reports is to be at Trust Board level;
Periodically realign work plan(s) in line with clinical services developments
Develop and imbed Trust policy and procedures around the type, maintenance, user training and competency and decontamination of all medical devices ensuring compliance with current national and International guidelines
Rationalise the equipment inventory to enforce standardisation and removing redundant items
Be responsible for the authorisation process of all medical devices /equipment, ensuring device/equipment needs are valid prior to purchase;Monitoring the Medicines and Healthcare products Regulatory Agency (MHRA) Alerts;Implement and monitor alerts from the DoH Central Alert System (CAS);
Lead on operational projects involving medical equipment

Person Specification

Education

Essential

Master's degree or equivalent experience or degree equivalent with highly developed specialist knowledge of medical device management Evidence of continuing professional development State
Registered Clinical Scientist Chartered Status Corporate member of the Institute of Physics and Engineering in Medicine

Desirable

State Registered Clinical Scientist Chartered Status Corporate member of the Institute of Physics and Engineering in Medicine

Knowledge

Essential

Knowledge and experience of clinical engineering
Specific knowledge of the broad range of medical devices in use in an acute trust
Knowledge and experience of the development and management of contracts
Management and technical expertise required to fulfil the MDSO role

Desirable

Trained in Audit
Knowledge of the E-Quip medical devices asset database
Trained in risk management, ideally using the DATIX system

Experience

Essential

Significant experience of medical device management at a senior level within an NHS acute hospital setting
Experience and ability to successfully develop and monitor budgets for a department. Ability to prepare plans for activity and financial aspects of service provisions, contributing to overall strategy.
Experience of contributing to strategic agendas, both setting objectives in line with government./ MHRA policy and directives.
Experience of management and leadership- ability to make decisions and through leadership influence others to carry them out to affect change.
Experience of the planning and organisation of activities and programmes that support change and drive improvement.

Desirable

An understanding of benchmarking, and VFM analysis
Business Case development, and option appraisal of capital and revenue projects

Person Specification

Education

Essential

Master's degree or equivalent experience or degree equivalent with highly developed specialist knowledge of medical device management Evidence of continuing professional development State
Registered Clinical Scientist Chartered Status Corporate member of the Institute of Physics and Engineering in Medicine

Desirable

State Registered Clinical Scientist Chartered Status Corporate member of the Institute of Physics and Engineering in Medicine

Knowledge

Essential

Knowledge and experience of clinical engineering
Specific knowledge of the broad range of medical devices in use in an acute trust
Knowledge and experience of the development and management of contracts
Management and technical expertise required to fulfil the MDSO role

Desirable

Trained in Audit
Knowledge of the E-Quip medical devices asset database
Trained in risk management, ideally using the DATIX system

Experience

Essential

Significant experience of medical device management at a senior level within an NHS acute hospital setting
Experience and ability to successfully develop and monitor budgets for a department. Ability to prepare plans for activity and financial aspects of service provisions, contributing to overall strategy.
Experience of contributing to strategic agendas, both setting objectives in line with government./ MHRA policy and directives.
Experience of management and leadership- ability to make decisions and through leadership influence others to carry them out to affect change.
Experience of the planning and organisation of activities and programmes that support change and drive improvement.

Desirable

An understanding of benchmarking, and VFM analysis
Business Case development, and option appraisal of capital and revenue projects

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information