Band 4 - Medical Secretary, Haematology

West Hertfordshire Teaching Hospitals NHS Trust

This job is now closed

Job summary

The Haematology Department is seeking an enthusiastic, friendly and team-oriented individual for a part-time Medical Secretary position (Monday to Friday).

The successful candidate will provide comprehensive secretarial and administrative support to the consultants, Anticoagulant Specialists, and Haematology Nurse.

This role carries significant responsibility and requires a high level of commitment and a positive attitude to ensure the efficient management of the haematology office.

The ability to prioritize workload daily and to address unexpected queries and demands is essential.

Additionally, occasional travel to the St Albans site will be required.

Interviews will take place on the 7th January 2025.

Main duties of the job

The department is looking for someone who can:

Provide a complete confidential secretarial service for the consultants, of both a clinical and non-clinical nature, regularly transcribing complex medical terminology within a high-volume workload, including the use of audio, together with associated photocopying and filing.

Deal with telephone and personal enquiries from patients, GPs, other health professionals, etc, exercising independent judgment and initiative, giving information and non-clinical advice, and ensuring accurate messages are conveyed and appropriate action taken.

Give out Pathology results from the ICE system to GPs, Consultants, and other medical Professionals.

Manage Haematology Generic Emails, Electronic Referral System (eRS) waiting list functions, providing the consultants with appropriate information regarding referrals and appointments.

Prioritise workload under the direction of the office manager and in the absence of other team members, to provide cover for essential tasks.

About us

With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imaging models of care, working ever more closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority at our Trust, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. At West Herts we offer a variety of flexible working options as we recognise the importance of a good work life balance and the ability to work flexibly. We kindly invite you to consider submitting an application. If you have a disability or long-term health condition and should you require support or guidance please contact westherts.recruitment@nhs.net If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form. We reserve the right to close this advert early due to the volume of applicants. If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.

Date posted

04 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,857 to £30,570 a year inc HCA pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

360-C-6068-C

Job locations

Hemel Hempstead Hospital

Hillfield Rd

Hemel Hempstead

HP2 4AD

Job description

Job responsibilities

Please refer to the attached job description and person specification for a full list of duties and details about the role.

****** IMPORTANT INFORMATION - PLEASE READ ******

Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.

Job description

Job responsibilities

Please refer to the attached job description and person specification for a full list of duties and details about the role.

****** IMPORTANT INFORMATION - PLEASE READ ******

Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.

Person Specification

Education and qualifications:

Essential

AMSPAR or equivalent level of knowledge.
RSA III or equivalent experience in same field.
English language GCSE or equivalent.

Desirable

ECDL.

Knowledge:

Essential

Knowledge of Microsoft Office (to include Word, Excel, PowerPoint and Outlook).
Sound knowledge and understanding of medical terminology.

Desirable

Knowledge of speciality.

Experience:

Essential

Experience as a medical secretary.
Secretarial experience.

Desirable

Experience of working in NHS.
Experience of working unsupervised.
Experience of working in a team.

Person Specification

Education and qualifications:

Essential

AMSPAR or equivalent level of knowledge.
RSA III or equivalent experience in same field.
English language GCSE or equivalent.

Desirable

ECDL.

Knowledge:

Essential

Knowledge of Microsoft Office (to include Word, Excel, PowerPoint and Outlook).
Sound knowledge and understanding of medical terminology.

Desirable

Knowledge of speciality.

Experience:

Essential

Experience as a medical secretary.
Secretarial experience.

Desirable

Experience of working in NHS.
Experience of working unsupervised.
Experience of working in a team.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information