Job summary
We are seeking a Personal Assistant to join the Clinical Support Services (CSS) Divisional Leadership Team. CSS incorporates a variety of services across Pharmacy, Therapies, Radiology and Pathology.
Our Personal Assistant will be instrumental in providing professional, proactive and flexible support to the Divisional Leadership Team, offering a range of administrative and business support services to ensure the efficient and professional running of the Division.
You will be a key member of the CSS Divisional Leadership team, with a degree of freedom to act autonomously on specific tasks and projects to contribute to the delivery of the Division's objectives.
Main duties of the job
The Personal Assistant will offer effective day-to-day management of the Divisional Leadership Team office. The post holder will apply excellent judgement, discretion, and initiative, combined with excelled organisation, prioritisation and analytical skills.
You would responsible for maintaining and managing the diaries of the Divisional Leadership Team, using initiative and own judgement to prioritise the work schedule in accordance to changing priorities.
You would provide full administrative/secretariate support for meetings; preparing agenda and transcribing formal minutes; following up of actions.
You would support the effective running of the Divisional Leadership Team office, including annual leave management, appraisals and absence management.
You would act as a first point of contact for a wide range of queries internally and externally and ensuring all are handled in a professional manner.
About us
With a new hospital planned for Watford and work underway to update theatres at St Albans City Hospital, this is an exciting time to join us.We are building on the success of our award-winning virtual hospital and re-imaging models of care, working ever more closely with partners and making the most of advances in digital healthcare.
Staff wellbeing and development are a priority at West Herts Teaching Hospitals NHS Trust, as is the role of innovation in improving clinical care, outcomes and patient experience.
We are a flexible working employer
At West Herts we recognise the importance of a good work life balance and the ability to work flexibly. We are delighted to offer a variety of flexible working options for all staff. Please check out our web page for more information.
https://www.westhertshospitals.nhs.uk/flexibleworking/
We encourage and welcome people with disabilities. If you need help, please ask.
We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description
Job responsibilities
Key relationships :CSS Divisional Director, Divisonal Manager, Deputy Divisional Manager. CSS Quality Governance Facilitator, CSS Heads of Service. PAs for Executive Team and other Divisional Leadership Teams.
Job description
Job responsibilities
Key relationships :CSS Divisional Director, Divisonal Manager, Deputy Divisional Manager. CSS Quality Governance Facilitator, CSS Heads of Service. PAs for Executive Team and other Divisional Leadership Teams.
Person Specification
Education and qualifications:
Essential
- Educated to GCSE Level - minimum of 5 (including Maths and English)
- Proven Computer Literacy
- RSA Typing Level 3 or equivalent
Desirable
- Demonstrates a working knowledge and understanding of working with Senior Leaders
- Awareness of wider NHS context
- Educated at A-Level or equivalent
- NCQ Level 3 or equivalent
Knowledge:
Essential
- Highly computer literate and have good working knowledge of Window Packages including Word and Excel
- Highly developed organisational, planning, motivational and delivery skills; being approachable and knowledgeable
- Ability to plan, organise several activities
- Ability to maintain confidentiality
- Proven at producing documentation with high standards of written and verbal communication
Desirable
- Ability to understand and disseminate complex and differing concepts
- Proactively presenting ideas for improvement
- Awareness of NHS terminology
Experience:
Essential
- Previous experience as a PA or senior secretary with advanced administrative and secretarial skills
- Previous experience of working in a complex organisation
- Previous Experience of working with Senior Managers
- Experience of working in a busy environment
- Experience of data management and meeting preparation
- Experience of minute taking
- Experience of diary management Experience of audio typing and touch typing
Desirable
Person Specification
Education and qualifications:
Essential
- Educated to GCSE Level - minimum of 5 (including Maths and English)
- Proven Computer Literacy
- RSA Typing Level 3 or equivalent
Desirable
- Demonstrates a working knowledge and understanding of working with Senior Leaders
- Awareness of wider NHS context
- Educated at A-Level or equivalent
- NCQ Level 3 or equivalent
Knowledge:
Essential
- Highly computer literate and have good working knowledge of Window Packages including Word and Excel
- Highly developed organisational, planning, motivational and delivery skills; being approachable and knowledgeable
- Ability to plan, organise several activities
- Ability to maintain confidentiality
- Proven at producing documentation with high standards of written and verbal communication
Desirable
- Ability to understand and disseminate complex and differing concepts
- Proactively presenting ideas for improvement
- Awareness of NHS terminology
Experience:
Essential
- Previous experience as a PA or senior secretary with advanced administrative and secretarial skills
- Previous experience of working in a complex organisation
- Previous Experience of working with Senior Managers
- Experience of working in a busy environment
- Experience of data management and meeting preparation
- Experience of minute taking
- Experience of diary management Experience of audio typing and touch typing
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
