Job summary
We are looking for a Trust Secretary who will manage all corporate and Board business and be responsible for ensuring that there are sound and integrated corporate governance policies, procedures and structures in place; and that the Trust complies with its legal, constitutional and regulatory requirements and to manage risk effectively.
We are interested in hearing from people with significant experience in corporate governance who will be able to support and work with us to achieve our ambitions.
This is a full-time post and the successful applicant will be expected to work in person at Watford General Hospital.
Main duties of the job
The post holder must have advanced knowledge and practical application of NHS and public sector governance and have worked in a busy, pressurised environment. They will need to have the ability to think quickly, identify risks and propose solutions. It is vital that the post holder has well developed communication skills and is able to build good working relationships with colleagues across the organisation and with external stakeholders.
Reporting directly to the Director of Governance, the Trust Secretary will ensure that the Board complies with all relevant legislation. They will be responsible for the management of the Board Assurance Framework and, with the support of the Corporate Governance Manager, ensure the timely production and distribution of agenda, minutes and papers.
About us
There has never been a more exciting time to join West Hertfordshire Teaching Hospitals NHS Trust! Major redevelopment works are planned as part of the New Hospital Programme. These will be most dramatic at Watford General Hospital where up to 90% of buildings will be new.
The trust has recently gained 'teaching hospital' status which reflects the dedicated work of many teams and individuals who have set the standard for delivering high quality training, learning and education at all levels of the workforce.
We encourage and welcome people with disabilities. If you need help, please ask.
We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job description
Job responsibilities
The success applicant will:
- Oversee the management of the Board and its Committee, including the timely production and distribution of agendas, minutes, papers.
- With the Chair, ensure that the Board and its committees are properly constituted, operated, and supported, according to the Standing Orders and the legislator / regulatory framework, including appropriate Terms of Reference and effectiveness reviews.
- Oversee the Trusts approach for maintaining a robust declaration of interests and gifts, sponsorship, and hospitality process.
- Lead on the arrangements and delivery of the Annual General Meeting to ensure that the Trust complies with legal requirements and the event is successful.
- Act as a channel of communication and information for Non-Executive Directors and manage recruitment processes.
- Draft the Annual Report and the Annual Governance Statement and ensure that the Annual Report is submitted to NHS England in line with national deadlines.
- Work in conjunction with the Director of Governance to commission an external well-led review, as required and in accordance with NHS England guidance.
- Draft and present reports to the Board and its sub-committees.
- Support and act as clerk to the Audit Committee, Charity Committee and Trust Management Committee meetings.
- Work with the Chair to construct a Board development programme and facilitate its delivery.
- Develop and maitain a rolling annual plan of meetings, and agenda items.
- Ensure that the Board Assurance Framework is developed and accurately maintained. Draft reports for Board and Committee to demonstrate the latest position with regard to corporate risks.
Job description
Job responsibilities
The success applicant will:
- Oversee the management of the Board and its Committee, including the timely production and distribution of agendas, minutes, papers.
- With the Chair, ensure that the Board and its committees are properly constituted, operated, and supported, according to the Standing Orders and the legislator / regulatory framework, including appropriate Terms of Reference and effectiveness reviews.
- Oversee the Trusts approach for maintaining a robust declaration of interests and gifts, sponsorship, and hospitality process.
- Lead on the arrangements and delivery of the Annual General Meeting to ensure that the Trust complies with legal requirements and the event is successful.
- Act as a channel of communication and information for Non-Executive Directors and manage recruitment processes.
- Draft the Annual Report and the Annual Governance Statement and ensure that the Annual Report is submitted to NHS England in line with national deadlines.
- Work in conjunction with the Director of Governance to commission an external well-led review, as required and in accordance with NHS England guidance.
- Draft and present reports to the Board and its sub-committees.
- Support and act as clerk to the Audit Committee, Charity Committee and Trust Management Committee meetings.
- Work with the Chair to construct a Board development programme and facilitate its delivery.
- Develop and maitain a rolling annual plan of meetings, and agenda items.
- Ensure that the Board Assurance Framework is developed and accurately maintained. Draft reports for Board and Committee to demonstrate the latest position with regard to corporate risks.
Person Specification
Applications will be shortlisted against the person specification
Essential
- Score 0 = does not meet the person specification, 1 = reserved meets some person specification requirements, 2 = Meets all person specification requirements.
Person Specification
Applications will be shortlisted against the person specification
Essential
- Score 0 = does not meet the person specification, 1 = reserved meets some person specification requirements, 2 = Meets all person specification requirements.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
