Job summary
Please note this role is currently only being advertised to staff members who are currently working within the Kent and Medway ICS.
We have an exciting opportunity for an Undergraduate Administrator to join the team at Maidstone and Tunbridge Wells NHS Trust.
The Medical Education Department is responsible for developing, managing and delivering a range of high quality and cost effective medical educational services within the Trust to specifications required by the General Medical Council, NHS England Workforce, Training & Education, Kent Surrey & Sussex, associated Medical Schools and the Trust's strategic and operational framework. The successful applicant will work within the Undergraduate Team within the Medical Education Department.
Main duties of the job
The Year 4 Undergraduate Administrator will have a number of key duties and responsibilities in all aspects of organising, coordinating and supporting Medical Students placements at Maidstone & Tunbridge Wells NHS Trust.
The successful candidate will need to demonstrate a high level of interpersonal and team working skills as well as the ability to work on their own initiative. They need to be able to multi-task and quickly adapt to changing situations.
The position is for 37.5 hours per week, Monday - Friday.
The Year 4 Undergraduate Medical Education Administrator will work primarily as part of the Undergraduate Medical Education Team consisting of the Undergraduate Manager, Deputy Undergraduate Manager and three Administrators to support the Undergraduate programme within the Maidstone and Tunbridge Wells NHS Trust. The role is based at Tunbridge Wells Hospital.
The post holder will have lead responsibility for the planning, coordination and support of Year 4 Medical Students on placement from Kent and Medway Medical School and Kings College London.
About us
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 and 2024 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?We are a flexible working-friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Click here to hear what our staff say.
Joining us includes a comprehensive benefits package:
- At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
- Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
- Blue Light card eligibility
- And more, additional benefits can be found in the benefits documents below
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Person Specification
Qualifications
Essential
- Good standard of general education to A level standard or equivalent English & Maths
Desirable
- NVQ Level 3 in Business Administration/ Customer Care or equivalent
Experience/Knowledge
Essential
- Previous experience in administration in a busy and fast moving environment
- Advanced IT skills including proven abilities in using Microsoft Office Applications.
- Experience of using spreadsheets, inputting data with accuracy.
- Experience of working to objectives and deadlines.
- Demonstrate an understanding and respect for confidentiality.
- Experience in managing administrative tasks such as scheduling appointments, organising meetings, and maintaining records.
Desirable
- Experience in a training environment.
- Basic working knowledge of audio-visual (AV) equipment.
Skills
Essential
- Communication Skills: Proficiency in written and verbal communication for interacting with colleagues and external parties.
- Time management: Ability to organise, prioritise tasks, meet deadlines, work under pressure and multitask effectively.
- Teamwork: Ability to collaborate with colleagues and contribute to the overall success of the team.
- Experience of taking accurate notes at meetings as and when required.
- Negotiation and influencing skills: Ability to communicate effectively, understanding the needs and interests of service users, and proficiency in conflict resolution.
- Attention to detail: Capability to accurately record information, proof read documents and maintain precise records.
- Capability to work autonomously and take initiative without requiring supervision.
Person Specification
Qualifications
Essential
- Good standard of general education to A level standard or equivalent English & Maths
Desirable
- NVQ Level 3 in Business Administration/ Customer Care or equivalent
Experience/Knowledge
Essential
- Previous experience in administration in a busy and fast moving environment
- Advanced IT skills including proven abilities in using Microsoft Office Applications.
- Experience of using spreadsheets, inputting data with accuracy.
- Experience of working to objectives and deadlines.
- Demonstrate an understanding and respect for confidentiality.
- Experience in managing administrative tasks such as scheduling appointments, organising meetings, and maintaining records.
Desirable
- Experience in a training environment.
- Basic working knowledge of audio-visual (AV) equipment.
Skills
Essential
- Communication Skills: Proficiency in written and verbal communication for interacting with colleagues and external parties.
- Time management: Ability to organise, prioritise tasks, meet deadlines, work under pressure and multitask effectively.
- Teamwork: Ability to collaborate with colleagues and contribute to the overall success of the team.
- Experience of taking accurate notes at meetings as and when required.
- Negotiation and influencing skills: Ability to communicate effectively, understanding the needs and interests of service users, and proficiency in conflict resolution.
- Attention to detail: Capability to accurately record information, proof read documents and maintain precise records.
- Capability to work autonomously and take initiative without requiring supervision.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
