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Breast Medical Secretary

Maidstone and Tunbridge Wells NHS Trust

The closing date is 28 April 2025

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Job summary

To work as a Medical Secretary within the Breast department, including diary management, taking lead responsibility for the Breast consultants within the team. Provide support to associated medical team typing and distributing clinic notes, discharge summaries and following up further appointments and tests as required. To be proficient in knowledge and use of medical terminology and IT.

You will be working as part of a team of Breast secretary's, liaising with the booking teams regarding patient queries.

Main duties of the job

Organise the day to day running of the office, including opening the post or other enquiries and actioning as necessary, independently of, or with the guidance of one of the breast Consultants.

The team consists of Consultants, Registrars, SHO and FY1s. There are also CNSs, who work cross site between Maidstone and Tunbridge Wells hospital.

Please note, we are a cross site trust and there will be travel to both Tunbridge Wells Pembury hospital as well as Maidstone.

About us

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.

We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

Looking for flexible working?

We are a flexible working-friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Joining us includes a comprehensive benefits package:

o At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).o Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefitso Blue Light card eligibilityo And more, additional benefits can be found in the benefits documents below

Date posted

14 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

359-7050216-T2-A

Job locations

Maidstone and Tunbridge Wells NHS Trust

Hermitage Lane

Maidstone Hospital

ME16 9QQ


Job description

Job responsibilities

Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at Standard Level. (Enhanced level now includes regulated checks against vulnerable adults and children)

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

Job description

Job responsibilities

Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at Standard Level. (Enhanced level now includes regulated checks against vulnerable adults and children)

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

Person Specification

Skills

Essential

  • Excellent communication and interpersonal skills
  • Excellent written, grammatical and verbal skills
  • Excellent prioritisation and organisational skills
  • Ability to work on own initiative and able to make decisions and meet deadlines
  • Ability to work as a team member
  • Excellent time management skills
  • Demonstrate calm, methodical and accurate approach when under pressure
  • Demonstrate a flexible, professional, positive approach to tasks

Experience/Knowledge

Essential

  • Extensive knowledge of: Word, Excel, E-mail, Internet, Intranet, Full secretarial procedures, Medical terminology, Confidentiality/data Protection Act
  • Medical or other senior secretarial level experience

Desirable

  • Powerpoint
  • Previous acute sector experience

Qualifications

Essential

  • Medical secretarial qualification, RSA3, NVQ3 or other professional secretarial qualification/experience
Person Specification

Skills

Essential

  • Excellent communication and interpersonal skills
  • Excellent written, grammatical and verbal skills
  • Excellent prioritisation and organisational skills
  • Ability to work on own initiative and able to make decisions and meet deadlines
  • Ability to work as a team member
  • Excellent time management skills
  • Demonstrate calm, methodical and accurate approach when under pressure
  • Demonstrate a flexible, professional, positive approach to tasks

Experience/Knowledge

Essential

  • Extensive knowledge of: Word, Excel, E-mail, Internet, Intranet, Full secretarial procedures, Medical terminology, Confidentiality/data Protection Act
  • Medical or other senior secretarial level experience

Desirable

  • Powerpoint
  • Previous acute sector experience

Qualifications

Essential

  • Medical secretarial qualification, RSA3, NVQ3 or other professional secretarial qualification/experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Maidstone and Tunbridge Wells NHS Trust

Address

Maidstone and Tunbridge Wells NHS Trust

Hermitage Lane

Maidstone Hospital

ME16 9QQ


Employer's website

https://www.mtw.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Maidstone and Tunbridge Wells NHS Trust

Address

Maidstone and Tunbridge Wells NHS Trust

Hermitage Lane

Maidstone Hospital

ME16 9QQ


Employer's website

https://www.mtw.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Assistant General Manager

Victoria Stringer

victoria.stringer@nhs.net

01622228779

Date posted

14 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

359-7050216-T2-A

Job locations

Maidstone and Tunbridge Wells NHS Trust

Hermitage Lane

Maidstone Hospital

ME16 9QQ


Supporting documents

Privacy notice

Maidstone and Tunbridge Wells NHS Trust's privacy notice (opens in a new tab)