Job summary
The Finance Department are expending their team to support the administrative functions of the Contracts team and the Deputy Director of Finance. This will be a duel role, working across both departments, and we are seeking to recruit a hardworking, self motivated individual with exceptional organisation and administrative skills for 22-30 hours per week. After a probationary period, the successful candidate may be able to work on a hybrid basis, with a minimum of two days in the office at Hermitage Court, or Maidstone Hospital.
Main duties of the job
The main duties of the role will require an individual who is self motivated and has string organisational skills, and can pay very close attention to detail. The ideal candidate will have experience of working the NHS, and will have a proven track record of aptly coordinating professional meetings and concise minute taking.
The post holder will be required to follow an record complex conversations which will have a financial and legal focus.
About us
Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.
We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.
Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.
Looking for flexible working?
We are a flexible working-friendly organisation. Whether it's adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.
Joining us includes a comprehensive benefits package:
At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefitsBlue Light card eligibilityAnd more, additional benefits can be found in the benefits documents below
Job description
Job responsibilities
Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.
Job description
Job responsibilities
Weve provided all the details you need about this role in the job description and person specification. Please take a moment to review the criteria in the person specification and share specific examples in your application that demonstrate how you meet these requirements. Please also check your application for errors/omissions prior to submission.
All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.
Person Specification
Qualifications
Essential
- 5 GCSE's including Maths & English
- 3 A Level or Equivalent graded C or above
Desirable
- Further Education qualifications in Business Administration
Experience/ Knowledge
Essential
- Secretarial and Administrative experience
- Experience in dealing with sensitive information
- Experience in planning and organising projects or activities
- Comprehensive, working knowledge of Microsoft packages including Outlook, Excel and Teams
- Advanced knowledge of Word
Desirable
- Previous administrative experience at a intermediate level.
- A sound working knowledge of running meetings, minutes and managing actions.
- Working knowledge of contract law fundamentals.
Skills
Essential
- The ability to pay attention to detail, and follow and record complex conversations with a financial and legal focus.
- Excellent communication skills, with the ability to deal with complex issues
- Ability to liaise with all levels of staff and the public both internally and externally
- Ability to work under pressure in a fast-paced working environment and able to multi-task.
- Ability to work across sites and travel to other provider locations.
Desirable
- Knowledge of NHS Contracts
- Knowledge of NHS payment Systems
- Working knowledge of NHS processes, operations, and terminology.
Person Specification
Qualifications
Essential
- 5 GCSE's including Maths & English
- 3 A Level or Equivalent graded C or above
Desirable
- Further Education qualifications in Business Administration
Experience/ Knowledge
Essential
- Secretarial and Administrative experience
- Experience in dealing with sensitive information
- Experience in planning and organising projects or activities
- Comprehensive, working knowledge of Microsoft packages including Outlook, Excel and Teams
- Advanced knowledge of Word
Desirable
- Previous administrative experience at a intermediate level.
- A sound working knowledge of running meetings, minutes and managing actions.
- Working knowledge of contract law fundamentals.
Skills
Essential
- The ability to pay attention to detail, and follow and record complex conversations with a financial and legal focus.
- Excellent communication skills, with the ability to deal with complex issues
- Ability to liaise with all levels of staff and the public both internally and externally
- Ability to work under pressure in a fast-paced working environment and able to multi-task.
- Ability to work across sites and travel to other provider locations.
Desirable
- Knowledge of NHS Contracts
- Knowledge of NHS payment Systems
- Working knowledge of NHS processes, operations, and terminology.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
