Job summary
A full time opportunity has arisen to join our team of Lead Rota Coordinators in the Medicine and Emergency Care division at MTW.
To be successful in this challenging role, you will have excellent communication, organisation and problem solving skills with the ability to work with a positive and solution focused attitude. This will enable our team to ensure effective rotas are in place to deliver a safe, efficient and effective operational clinical services.
Main duties of the job
To support the operational day to day running of the service including the design and implementation of systems and processes to achieve this, in particular:
To monitor and co-ordinate all medical / nursing rotas across the Directorate
To co-ordinate, log and monitor all types of leave for medical/ nursing staff
To act as the first point of contact for issues relating to Junior Doctors or nurses (e.g. annual leave, study leave, shift swaps, locum / bank cover).
To compile absence spread sheets and conduct back to work interviews with Jnr doctors.
Responsible for maintaining Patchwork Roster and Patchwork Bank applications
About us
MTW is a large acute hospital trust in the south-east of England.
We provide a full range of general hospital services and some aspects of specialist and complex care to around 600,000 people living in west Kent and East Sussex. We have a team of over 8,000 full and part-time staff. We also provide specialist cancer services to around 2 million people across Kent and East Sussex via the Kent Oncology Centre.
In the 2024 NHS staff survey, our employees ranked MTW among the top 10 NHS Trusts nationwide and the second-best Trust to work for in the South East.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)
Interview Date: 5th August 2024
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)
Interview Date: 5th August 2024
Person Specification
Qualifications
Essential
- oGood standard of General Education
- oRecord of continuous professional and managerial development
- oRecent working knowledge of Microsoft Office package
Desirable
- oEducated to a degree level or equivalent professional experience
Experience
Essential
- oExperience of line managements or supervision of staff
- oPrevious NHS experience
Desirable
- Basic understanding of NHS terms and conditions for Doctors and other staff
- oDatabases and computerised records eg: Health Roster, Patchwork
Skills and Attributes
Essential
- oExcellent communication skills both verbal and written
- oNegotiation, influencing and persuasion skills
- oProfessional attitude, approachable and enthusiastic
- oTo be able to understand and implement working rotas
Desirable
- oAbility to deal with distressing circumstances
- oAssertiveness and diplomacy, when dealing with difficult situations
Person Specification
Qualifications
Essential
- oGood standard of General Education
- oRecord of continuous professional and managerial development
- oRecent working knowledge of Microsoft Office package
Desirable
- oEducated to a degree level or equivalent professional experience
Experience
Essential
- oExperience of line managements or supervision of staff
- oPrevious NHS experience
Desirable
- Basic understanding of NHS terms and conditions for Doctors and other staff
- oDatabases and computerised records eg: Health Roster, Patchwork
Skills and Attributes
Essential
- oExcellent communication skills both verbal and written
- oNegotiation, influencing and persuasion skills
- oProfessional attitude, approachable and enthusiastic
- oTo be able to understand and implement working rotas
Desirable
- oAbility to deal with distressing circumstances
- oAssertiveness and diplomacy, when dealing with difficult situations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
