Job summary
An exciting opportunity has arisen to join the Haematology team at Maidstone and Tunbridge Wells, as a full-time Medical Secretary. This post may require some cross site working between Maidstone Hospital and Tunbridge Wells Hospital.
This role will provide secretarial and administrative support to a range of clinical staff, working alongside them to benefit our patients and make their experience the best it can be.
You should be self-motivated with the ability to work in a busy and pressured environment. You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties.
Ideally, you should have previous secretarial or PA experience. Knowledge and experience within the health sector would be beneficial but not essential. You will have an excellent range of PA and secretarial skills; ideally including accurate audio typing skills and a solid knowledge of medical terminology - though this is not essential.
Main duties of the job
The primary purpose of this role is to work as a PA/medical secretary providing comprehensive support across clinical administration with primary responsibility to the Haematology clinical division.
The post holder, under the direction and guidance of the Service Manager, will be responsible for ensuring processes and systems are monitored and evaluated to meet both Trust and National targets, in accordance with the Patient Access to Treatment Policy.
The post holder will be required to provide cover/secretarial support, working with clinicians to provide an exemplary service to patients.
About us
Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.
The Trust provides a full range of general hospital services and some areas of specialist complex care to around 760,000 people living in the south part of West Kent and the north part of East Sussex.
The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.
We employ more than 7,000 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.
Would you like to work flexibly?In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.
Job description
Job responsibilities
Once your pre-employment checks have been completed, you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level. (Enhanced level now includes regulated checks against vulnerable adults and children).
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace.Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)
Interview Date: To be confirmed.
Job description
Job responsibilities
Once your pre-employment checks have been completed, you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level. (Enhanced level now includes regulated checks against vulnerable adults and children).
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace.Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)
Interview Date: To be confirmed.
Person Specification
Qualifications
Essential
- Standard of general education to GCSE level (minimum grade C in English and Mathematics)
Desirable
- Recognised medical secretarial qualification (e.g. AMSPAR)
Experience/Knowledge
Essential
- At least two years secretarial experience/administrative experience or equivalent
- Office practice experience
- Knowledge of medical terminology
- Knowledge of confidentiality
Desirable
- Previous medical secretarial experience
- Use of clinical systems (EPR/PAS/Sunrise)
Skills
Essential
- Diary Management
- Audio typing
- High level of written and verbal communication skills
- Ability to prioritise/manage workload and meet deadlines
- Ability to problem solve independently
Person Specification
Qualifications
Essential
- Standard of general education to GCSE level (minimum grade C in English and Mathematics)
Desirable
- Recognised medical secretarial qualification (e.g. AMSPAR)
Experience/Knowledge
Essential
- At least two years secretarial experience/administrative experience or equivalent
- Office practice experience
- Knowledge of medical terminology
- Knowledge of confidentiality
Desirable
- Previous medical secretarial experience
- Use of clinical systems (EPR/PAS/Sunrise)
Skills
Essential
- Diary Management
- Audio typing
- High level of written and verbal communication skills
- Ability to prioritise/manage workload and meet deadlines
- Ability to problem solve independently
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
