Job summary
An opportunity has arisen to recruit an experienced administrator to support the Divisional Team in Women's, Children's and Sexual Health.
We are looking for an enthusiastic and professional administrator who has excellent organisational and communication skills. This would be an ideal opportunity to progress your career within the NHS.
You must have excellent keyboard skills, a detailed understanding of Microsoft Office and previous experience in an administrative role. A key part of the role will involve co-ordinating Divisional Meetings and taking minutes.
You will be required to manage your own workload whilst working within the Divisional team. Previous experience working in the NHS would be an advantage but not essential.
Main duties of the job
We are looking for a committed individual with good organisational skills who would enjoy working with the Divisional Management team. The individual will need to be able to be able to work under their own initiative.
The post-holder will be responsible for providing an administrative support service to the Clinical Directors, Specialty Clinical Leads and other senior leaders in the Divisional management team as required.
Good communication, problem solving and IT skills are essential. An ability to work within a busy environment would be a requirement to fulfil this role. You would be required to work autonomously on occasions.
About us
Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.
The Trust provides a full range of general hospital services and some areas of specialist complex care to around 760,000 people living in the south part of West Kent and the north part of East Sussex.
The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.
We employ more than 7,000 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Following your Corporate Induction you will be expected to attend the Trusts 2-week Induction Programme for RNs, NAs, RMs, ODPs and Paramedics. The programme is full-time (please emailmtw-tr.professionalstandards@nhs.netif this is problematic)and will involve travel to both Trust sites. The programme includes supernumerary shifts in the clinical area, classroom-based sessions and e-learning.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Following your Corporate Induction you will be expected to attend the Trusts 2-week Induction Programme for RNs, NAs, RMs, ODPs and Paramedics. The programme is full-time (please emailmtw-tr.professionalstandards@nhs.netif this is problematic)and will involve travel to both Trust sites. The programme includes supernumerary shifts in the clinical area, classroom-based sessions and e-learning.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Person Specification
Qualifications
Essential
- Good standard of general education
- Competence with working on Microsoft Office Suite
Experience
Essential
- Previous experience of working in an office environment
- Working with common computer programs (Microsoft Word, Excel, Powerpoint, Outlook)
- Experience of maintaining filing systems
- Experience of handling telephone messages and enquiries
Skills
Essential
- Able to manage confidential information appropriately and sensitively
- Good organisation and time management skills
- Good telephone and interpersonal skills
- Able to work under pressure
- Problem solving skills and ability to respond to sudden unexpected demands
Desirable
Person Specification
Qualifications
Essential
- Good standard of general education
- Competence with working on Microsoft Office Suite
Experience
Essential
- Previous experience of working in an office environment
- Working with common computer programs (Microsoft Word, Excel, Powerpoint, Outlook)
- Experience of maintaining filing systems
- Experience of handling telephone messages and enquiries
Skills
Essential
- Able to manage confidential information appropriately and sensitively
- Good organisation and time management skills
- Good telephone and interpersonal skills
- Able to work under pressure
- Problem solving skills and ability to respond to sudden unexpected demands
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
