Job summary
An opportunity has arisen for a full-time IBD (Inflammatory Bowel Disease) Administrator within the Nursing Allied Health Administration Unit working cross site at both Maidstone and Tunbridge Wells hospitals.
The post-holder will require an excellent range of secretarial and administrative skills, including a solid knowledge of medical terminology, audio typing experience and excellent customer care experience is essential. The ability to organise your day and work as part of a team are also required. Applicants should be confident, self-motivated and be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. The applicant should be able to demonstrate an interest to learn new skills.
Main duties of the job
The Inflammatory bowel disease (IBD) Service provides access for patients with IBD to intravenous medications including biologics therapy (Infliximab and Adalimumab) and iron therapy.
The post holder would provide all administrative duties for the IBD Service, ensuring that all patient appointments and admissions are dealt with efficiently utilising appropriate trust electronic systems. Typing clinic letters.
The post holder is responsible for providing an efficient, organised clerical service to the IBD team, including ensuring that all necessary medical records are available to them for the relevant patient admissions
Work collaboratively with all members of the multi-disciplinary team (MDT) to meet the needs of patients and their families
The post holder must also assist in the collection, organisation and input of relevant patient data into the local and national biologics registry/database, working in collaboration with the wider MDT to ensure that adequate accurate records are kept
The post holder would be responsible for the maintenance and updating of the relevant information on the IBD Internal intranet page (internal server only) as directed by the lead of department
Provide administrative support and co-ordinate the weekly biologics team meeting
Undertaking with the AGM, both formal and informal review of the success and the development of this post within the team.
About us
Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent. The Trust provides a full range of general hospital services and some areas of specialist complex care to around 760,000 people living in the south part of West Kent and the north part of East Sussex. The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country. We employ more than 7,000 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Interview Date: TBC
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Interview Date: TBC
Person Specification
Qualifications
Essential
- Secondary School Education to GCSE level or equivalent
Desirable
- Experience of administrative or secretarial post within a healthcare environment
- Relevant administrative or secretarial training
Experience/Knowledge
Essential
- Customer care experience
- Clerical and reception work
Desirable
- Experience of working within NHS
Skills
Essential
- Electronic systems (Excel/Word) databases and audio typing
Desirable
- Knowledge of medical terminology
- Knowledge of Gastroenterology
Person Specification
Qualifications
Essential
- Secondary School Education to GCSE level or equivalent
Desirable
- Experience of administrative or secretarial post within a healthcare environment
- Relevant administrative or secretarial training
Experience/Knowledge
Essential
- Customer care experience
- Clerical and reception work
Desirable
- Experience of working within NHS
Skills
Essential
- Electronic systems (Excel/Word) databases and audio typing
Desirable
- Knowledge of medical terminology
- Knowledge of Gastroenterology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Maidstone and Tunbridge Wells NHS Trust
Address
Maidstone Hopsital and Tunbridge Wells Hospital
Hermitage Lane / Tonbridge Road
Maidstone / Pembury
ME16 9QQ
Employer's website
https://www.mtw.nhs.uk/ (Opens in a new tab)
