Job summary
An opportunity has arisen for a full time Medical Secretary within our Acute Medicine & Geriatrics Department of the Clinical Administration Unit at Tunbridge Wells Hospital.
The ideal candidate will have exceptional secretarial skills and proven experience audio typing with a medical background. The role will also involve assisting the team in booking outpatient clinic appointments so knowledge of appointments, clinics and waiting lists will also be beneficial .
The candidate should demonstrate excellent communication and organisational skills, be a team player, be self-motivated, able to prioritise a busy workload, work to deadlines, have a flexible approach to duties and hold a relevant secretarial / audio / word-processing qualification ideally with previous NHS /medical experience (or equivalent) however, this is not essential.
Flexible working will also be considered.
Hybrid working - working both from home and also on site will also be considered.
Main duties of the job
Youshould be self-motivated with the ability to work in a busy and pressured environment. You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties.
You should also hold relevant secretarial or audio typing qualifications and have previous secretarial or PA experience. Knowledge and experience within the health sector would be beneficial but not essential.
About us
Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.
The Trust provides a full range of general hospital services and some areas of specialist complex care to around 760,000 people living in the south part of West Kent and the north part of East Sussex.
The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.
We employ more than 7,000 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Interview Date: TBC
Job description
Job responsibilities
Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.
At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.
Interview Date: TBC
Person Specification
Qualifications
Essential
- Good standard of general education (to GCSE/A-Level.)
- Secretarial qualification to at least RSA3/advanced level certificate - or equivalent experience
Experience
Essential
- Previous secretarial experience
- Customer service/dealing with the public
Desirable
- Knowlesge of medical terminology
- Knowledge of Allscripts / ERS
Skills
Essential
- Excellent computer skills (Word/Excel) /advanced key board skills
- Excellent interpersonal skills both verbal and written.
- Able to use initiative and work under pressure.
- Ability to work with and support colleagues as part of a team.
- Demonstrates good time management skills.
- Ability to work within a team environment under pressure; prioritising work.
- Systematic approach to problem solving
Desirable
- Database management
- Ability to work using own initiative
- Understanding of 18 week and cancer target rules
- Ability to organize and prioritise own workload
- Understanding of health records legislation
Person Specification
Qualifications
Essential
- Good standard of general education (to GCSE/A-Level.)
- Secretarial qualification to at least RSA3/advanced level certificate - or equivalent experience
Experience
Essential
- Previous secretarial experience
- Customer service/dealing with the public
Desirable
- Knowlesge of medical terminology
- Knowledge of Allscripts / ERS
Skills
Essential
- Excellent computer skills (Word/Excel) /advanced key board skills
- Excellent interpersonal skills both verbal and written.
- Able to use initiative and work under pressure.
- Ability to work with and support colleagues as part of a team.
- Demonstrates good time management skills.
- Ability to work within a team environment under pressure; prioritising work.
- Systematic approach to problem solving
Desirable
- Database management
- Ability to work using own initiative
- Understanding of 18 week and cancer target rules
- Ability to organize and prioritise own workload
- Understanding of health records legislation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
