Job summary
An opportunity has arisen to recruit an experienced Personal Assistant/Secretary to support the Clinical Director and Directorate Team in Ophthalmology.
We are looking for an enthusiastic, experienced and professional PA/Secretary who has excellent organisational and communication skills. This would be an ideal opportunity to progress your career within the NHS.
You must be a proficient minute taker with excellent keyboard skills, a detailed understanding of Microsoft Office (Word, Excel and Powerpoint) and previous experience managing busy diaries.
You will be required to manage your own workload whilst working within the Directorate team.
Previous experience working in the NHS would be an advantage but not essential.
Part time or job share would be considered.
Main duties of the job
We are looking for a committed individual with good organisational skills who would enjoy working with the Ophthalmology Management team. The individual would need to be able to be able to work under their own initiative.
The Individual would be responsible for providing secretarial support to the Clinical Director, Clinical Leads, Matrons and operational management team.
Good communication, problem solving and IT skills are essential. An ability to work within a busy environment would be a requirement to fulfil this role. You would be required to work autonomously on occasions.
About us
Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.
The Trust provides a full range of general hospital services and some areas of specialist complex care to around 500,000 people living in the south part of West Kent and the north part of East Sussex.
The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.
We employ over 6,500 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.
Job description
Job responsibilities
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at standard level.
We are passionate in supporting our staff to develop and have great opportunities for career progression. We take equality and diversity seriously and seek to empower all diverse groups within our trust. We seek to develop a culture where diversity in all its forms is celebrated.We are committed to ensuring that women are empowered to work at all levels of management and that working patterns are as flexible as possible giving all members of staff opportunity to flourish in using their skills for our patients.We work across our trust to enable those who consider themselves to have a disability both visible and invisible to have access to all they need to thrive in their work environment.We work with Stonewall to embed an inclusive and accepting culture for all lesbian, gay, bisexual and transgender staff.We have 78nationalities working in our trust and we are proud of this. We are active in embracing the ethnic and cultural diversity in our trust. We work to empower people with any protected characteristic to have opportunities to work in an environment that helps them to contribute to the best of their ability, recognising and valuing the unique contributions each of us brings for best quality care and service to our patients.We are committed to supporting the delivery of the Equality Act with zero tolerance for any discrimination, harassment or victimisation of applicants and staff with these protected characteristics
We would encourage all employees working for the NHS that you keep yourself protected against COVID-19. Please follow the link below to find out more information and to book your COVID-19 vaccine today
Book or manage a coronavirus (COVID-19) vaccination - NHS (www.nhs.uk)
Interview Date: Wednesday 20th April 2022
Job description
Job responsibilities
Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at standard level.
We are passionate in supporting our staff to develop and have great opportunities for career progression. We take equality and diversity seriously and seek to empower all diverse groups within our trust. We seek to develop a culture where diversity in all its forms is celebrated.We are committed to ensuring that women are empowered to work at all levels of management and that working patterns are as flexible as possible giving all members of staff opportunity to flourish in using their skills for our patients.We work across our trust to enable those who consider themselves to have a disability both visible and invisible to have access to all they need to thrive in their work environment.We work with Stonewall to embed an inclusive and accepting culture for all lesbian, gay, bisexual and transgender staff.We have 78nationalities working in our trust and we are proud of this. We are active in embracing the ethnic and cultural diversity in our trust. We work to empower people with any protected characteristic to have opportunities to work in an environment that helps them to contribute to the best of their ability, recognising and valuing the unique contributions each of us brings for best quality care and service to our patients.We are committed to supporting the delivery of the Equality Act with zero tolerance for any discrimination, harassment or victimisation of applicants and staff with these protected characteristics
We would encourage all employees working for the NHS that you keep yourself protected against COVID-19. Please follow the link below to find out more information and to book your COVID-19 vaccine today
Book or manage a coronavirus (COVID-19) vaccination - NHS (www.nhs.uk)
Interview Date: Wednesday 20th April 2022
Person Specification
Qualifications
Essential
- Good standard of general education
- GCSE, NVQIII, RSAIII, City & Guilds or equivalent or equivalent experience in office administration
- or equivalent experience
- Competence with working on Microsoft Office Suite
Desirable
- Computer qualification e.g. ECDL
- Shorthand/speed writing qualification
Experience
Essential
- Extensive knowledge/experience of PA & current office practices
- Previous experience of working in an office environment
- Working with common computer programs (Microsoft Word, Excel, email)
- Good command of the English language
- Must have an understating of the background to and aims of current healthcare policy/national guidelines/CQC/and appreciate the implications of this engagement
- Touch typing
- Experience of maintaining filing systems
- Experience of handling telephone messages and enquiries
Desirable
- Working with extended IT program (Microsoft Publisher, Adobe, Font Page)
Skills
Essential
- Confidential and controversial information will be dealt with at all levels on a daily basis and is expected to be dealt with appropriately and sensitively
- An ability to negotiate on difficult and controversial issues including change
- Good organisation and time management skills
- Good telephone and interpersonal skills in order to communicate effectively with patients and healthcare professionals
- Able to work under pressure
- Secretarial skills
- Problem solving skills and ability to respond to sudden unexpected demands
- Capability to plan over short timeframes
Person Specification
Qualifications
Essential
- Good standard of general education
- GCSE, NVQIII, RSAIII, City & Guilds or equivalent or equivalent experience in office administration
- or equivalent experience
- Competence with working on Microsoft Office Suite
Desirable
- Computer qualification e.g. ECDL
- Shorthand/speed writing qualification
Experience
Essential
- Extensive knowledge/experience of PA & current office practices
- Previous experience of working in an office environment
- Working with common computer programs (Microsoft Word, Excel, email)
- Good command of the English language
- Must have an understating of the background to and aims of current healthcare policy/national guidelines/CQC/and appreciate the implications of this engagement
- Touch typing
- Experience of maintaining filing systems
- Experience of handling telephone messages and enquiries
Desirable
- Working with extended IT program (Microsoft Publisher, Adobe, Font Page)
Skills
Essential
- Confidential and controversial information will be dealt with at all levels on a daily basis and is expected to be dealt with appropriately and sensitively
- An ability to negotiate on difficult and controversial issues including change
- Good organisation and time management skills
- Good telephone and interpersonal skills in order to communicate effectively with patients and healthcare professionals
- Able to work under pressure
- Secretarial skills
- Problem solving skills and ability to respond to sudden unexpected demands
- Capability to plan over short timeframes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
