CAU Support Secretary - General Surgery

Maidstone and Tunbridge Wells NHS Trust

The closing date is 04 June 2023

Job summary

The Bariatric team are looking for a full time (part time position considered) Support Secretary to join their growing team. The Bariatric Service is a newly formed and developing service within the General Surgery Directorate at MTW. In this role you would work alongside the experienced professionals who make up the MDT team. This position offers an exciting opportunity to advance your learning and skills as the service expands.

The ideal candidate will have exceptional secretarial skills and proven experience audio typing with a medical background. The role will also involve assisting the team in booking outpatient clinic appointments so knowledge of appointments, clinics and waiting lists will also be beneficial.

The candidate should demonstrate excellent communication and organisational skills, be self-motivated, able to prioritise a busy workload, work to deadlines, have a flexible approach to duties and hold a relevant secretarial / audio / word-processing qualification ideally with previous NHS /medical experience however this is not essential.

Main duties of the job

A good range of secretarial skills, including knowledge of medical terminology and audio word-processing/typing is required. The ability to organise your day, prioritise your tasks and work as part of a team are also desirable. Youshould be confident, self-motivated and be able to demonstrate good communication and organisational skills, along with a flexible approach to duties. Youshould also hold relevant secretarial / audio / word-processing qualification and ideally have previous NHS / medical experience.

About us

Maidstone and Tunbridge Wells NHS Trust is a large acute hospital Trust in the county of Kent.

The Trust provides a full range of general hospital services and some areas of specialist complex care to around 500,000 people living in the south part of West Kent and the north part of East Sussex.

The Trust's core catchment areas are Maidstone and Tunbridge Wells and their surrounding boroughs. We work from two main clinical sites: Maidstone Hospital and Tunbridge Wells Hospital at Pembury. Tunbridge Wells Hospital opened in 2011 and provides single rooms with en-suites for all in-patients - the first of its kind in the country.

We employ over 6,500 full and part-time staff in a huge range of clinical and non-clinical roles across both of our hospital sites.

Date posted

12 May 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year pa pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

359-SS11578-H

Job locations

Tunbridge Wells Hospital

Tonbridge Road

Pembury

TN2 4QJ


Job description

Job responsibilities

We are passionate in supporting our staff to develop and have great opportunities for career progression. We take equality and diversity seriously and seek to empower all diverse groups within our trust. We seek to develop a culture where diversity in all its forms is celebrated. We are committed to ensuring that women are empowered to work at all levels of management and that working patterns are as flexible as possible giving all members of staff opportunity to flourish in using their skills for our patients. We work across our trust to enable those who consider themselves to have a disability both visible and invisible to have access to all they need to thrive in their work environment. We work hard to embed an inclusive and accepting culture for all lesbian, gay, bisexual, trans and non-binary staff. We have 78 nationalities working in our trust and we are proud of this. We are active in embracing the ethnic and cultural diversity in our trust. We work to empower people with any protected characteristic to have opportunities to work in an environment that helps them to contribute to the best of their ability, recognising and valuing the unique contributions each of us brings for best quality care and service to our patients. We are committed to supporting the delivery of the Equality Act with zero tolerance for any discrimination, harassment or victimisation of applicants and staff with these protected characteristics. MTW also has active Disability, LGBT+ and Cultural Ethnic Minorities Networks to bring staff together and in act positive change!

We would encourage all employees working for the NHS that you keep yourself protected against COVID-19. Please follow the link below to find out more information and to book your COVID-19 vaccine today

Book or manage a coronavirus (COVID-19) vaccination - NHS (www.nhs.uk)

Interview Date: To be confirmed

Job description

Job responsibilities

We are passionate in supporting our staff to develop and have great opportunities for career progression. We take equality and diversity seriously and seek to empower all diverse groups within our trust. We seek to develop a culture where diversity in all its forms is celebrated. We are committed to ensuring that women are empowered to work at all levels of management and that working patterns are as flexible as possible giving all members of staff opportunity to flourish in using their skills for our patients. We work across our trust to enable those who consider themselves to have a disability both visible and invisible to have access to all they need to thrive in their work environment. We work hard to embed an inclusive and accepting culture for all lesbian, gay, bisexual, trans and non-binary staff. We have 78 nationalities working in our trust and we are proud of this. We are active in embracing the ethnic and cultural diversity in our trust. We work to empower people with any protected characteristic to have opportunities to work in an environment that helps them to contribute to the best of their ability, recognising and valuing the unique contributions each of us brings for best quality care and service to our patients. We are committed to supporting the delivery of the Equality Act with zero tolerance for any discrimination, harassment or victimisation of applicants and staff with these protected characteristics. MTW also has active Disability, LGBT+ and Cultural Ethnic Minorities Networks to bring staff together and in act positive change!

We would encourage all employees working for the NHS that you keep yourself protected against COVID-19. Please follow the link below to find out more information and to book your COVID-19 vaccine today

Book or manage a coronavirus (COVID-19) vaccination - NHS (www.nhs.uk)

Interview Date: To be confirmed

Person Specification

Qualifications

Essential

  • oGood standard of general education (at least GCSE level or equivalent)
  • oExcellent secretarial and audio-word-processing
  • oRSA 2 level qualification
  • oOr equivalent experience

Experience/Knowledge

Essential

  • oPrevious Secretarial or Administration Experience
  • oSignificant experience of dealing with the public

Desirable

  • Medical terminology
  • Knowledge of Allscripts and ERS

Skills

Essential

  • oExcellent computer skills (Word/Excel) /advanced key board skills
  • oExcellent interpersonal skills both verbal and written.
  • oAble to use initiative and work under pressure.
  • oAbility to work with and support colleagues as part of a team.
  • oDemonstrates good time management skills.
  • oAbility to work within a team environment under pressure; prioritising work.
  • oSystematic approach to problem solving

Desirable

  • oDatabase management
  • oUnderstanding of 18 Week Referral and Cancer Target rules
  • oAbility to organise and prioritise own workload
  • oUnderstanding of Health Records legislation
Person Specification

Qualifications

Essential

  • oGood standard of general education (at least GCSE level or equivalent)
  • oExcellent secretarial and audio-word-processing
  • oRSA 2 level qualification
  • oOr equivalent experience

Experience/Knowledge

Essential

  • oPrevious Secretarial or Administration Experience
  • oSignificant experience of dealing with the public

Desirable

  • Medical terminology
  • Knowledge of Allscripts and ERS

Skills

Essential

  • oExcellent computer skills (Word/Excel) /advanced key board skills
  • oExcellent interpersonal skills both verbal and written.
  • oAble to use initiative and work under pressure.
  • oAbility to work with and support colleagues as part of a team.
  • oDemonstrates good time management skills.
  • oAbility to work within a team environment under pressure; prioritising work.
  • oSystematic approach to problem solving

Desirable

  • oDatabase management
  • oUnderstanding of 18 Week Referral and Cancer Target rules
  • oAbility to organise and prioritise own workload
  • oUnderstanding of Health Records legislation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Maidstone and Tunbridge Wells NHS Trust

Address

Tunbridge Wells Hospital

Tonbridge Road

Pembury

TN2 4QJ


Employer's website

https://www.mtw.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Maidstone and Tunbridge Wells NHS Trust

Address

Tunbridge Wells Hospital

Tonbridge Road

Pembury

TN2 4QJ


Employer's website

https://www.mtw.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Deputy General Manager

Vicki Hinchcliffe

vhinchcliffe@nhs.net

01622220109

Date posted

12 May 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£21,730 to £23,177 a year pa pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

359-SS11578-H

Job locations

Tunbridge Wells Hospital

Tonbridge Road

Pembury

TN2 4QJ


Supporting documents

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