Job summary
Working in a supported learning environment to develop the skills and knowledge which will assist the apprentice to complete their qualification and secure employment and progress in their career in the future within Administration Services.
Main duties of the job
The Apprentice Administrator will provide a variety of administrative and clerical duties to support the category team to ensure the Trust obtains the best possible value in the procurement and / or delivery of goods and services.
The Apprentice will work closely with the Category Team, Inventory & Supplies, Performance and Governance Team to deliver key result, as well as support category leads when working internally with Trust staff on a regular basis during procurement activities.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
- Assist the Category Teams by researching products and services to support procurement activities
- Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities
- Compile, review and analyse electronic data from the Trusts reporting systems
- Assist in covering the procurement mailbox, new supplier forms and D&B credit reports
- Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues
- Provide information on services or products by effectively communicating to colleagues or other staff members where necessary
- Review spend comparison reports for the team and take follow up actions
- Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems
- Undertake specific projects as directed by the category team
- Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue
- Assist in preparing scoping documents for submission to the category towers including usage reports
- Develop a knowledge of the Standard Operating Procedures
- Ensure that confidentiality is maintained at all times
- Assist and support the category team in with steps within a required procurement process
- To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship
- Complete the Apprenticeships Standard/Framework within the agreed timescales
- To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.
Job description
Job responsibilities
- Assist the Category Teams by researching products and services to support procurement activities
- Arrange meetings, events such as product review sessions, request product samples to support category leads with procurement activities
- Compile, review and analyse electronic data from the Trusts reporting systems
- Assist in covering the procurement mailbox, new supplier forms and D&B credit reports
- Assist in resolving product, invoice or service queries relating to contracts and liaising with team members to follow up on issues
- Provide information on services or products by effectively communicating to colleagues or other staff members where necessary
- Review spend comparison reports for the team and take follow up actions
- Provide general administration duties for the category team and maintain accurate information using the Trusts electronic systems
- Undertake specific projects as directed by the category team
- Assist in the coordination and preparation of upload documents for new products to be added to the Trusts internal catalogue
- Assist in preparing scoping documents for submission to the category towers including usage reports
- Develop a knowledge of the Standard Operating Procedures
- Ensure that confidentiality is maintained at all times
- Assist and support the category team in with steps within a required procurement process
- To undertake a development programme leading to a National Standard/ Framework as part of an apprenticeship
- Complete the Apprenticeships Standard/Framework within the agreed timescales
- To understand the roles within the Procurement, Supplies and Performance and Governance and provide assistance when required.
Person Specification
Qualifications
Essential
- 5 GCSE's including 9 -4 in Maths and English
Analytical and Judgement skills
Essential
- Evidence of ability to undertake analytical work and make judgements
Experience
Essential
- Part of a team
- Use of Microsoft applications
Desirable
- Working as part of a team
Communication and relationship skills
Essential
- Good verbal skills
- Good written skills
- Flexible approach to work
- Self motivated
Knowledge and Skills
Essential
- Initiative
- Follows instructions
- Understanding of Confidentiality and Data Protection
- Attention to detail
Planning and Organisational Skills
Essential
- Organise workload
- Prioritise workload
Equality and Diversity
Essential
- Understanding of equality and diversity
Person Specification
Qualifications
Essential
- 5 GCSE's including 9 -4 in Maths and English
Analytical and Judgement skills
Essential
- Evidence of ability to undertake analytical work and make judgements
Experience
Essential
- Part of a team
- Use of Microsoft applications
Desirable
- Working as part of a team
Communication and relationship skills
Essential
- Good verbal skills
- Good written skills
- Flexible approach to work
- Self motivated
Knowledge and Skills
Essential
- Initiative
- Follows instructions
- Understanding of Confidentiality and Data Protection
- Attention to detail
Planning and Organisational Skills
Essential
- Organise workload
- Prioritise workload
Equality and Diversity
Essential
- Understanding of equality and diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
