Job summary
To provide an administrative support function to the Microbiology division of Pathology
To assist in the provision of a microbiological service that is of high quality and cost effective for clinical, environmental, research and training purposes.
Provide general administration support to the Microbiology Senior Team, Technical, Clinical, Research and others as required.
Main duties of the job
- Support the training programme director in the production of documents to support clinical attachments, course requirements and training module production.
- Liaise with a variety of staff within Pathology and the Trusts as directed and act as the Microbiology point of contact.
- Deal with patients, visitors and staff in a courteous and professional manner.
- Be able to work independently and manage own workload to make effective use of time and resources and working to Trust and Pathology values and behavioural standards.
- Work flexibly and undertake other duties commensurate to the grade as required
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
Job description
Job responsibilities
- Provide general administration support to the Microbiology Senior Team, Technical, Clinical, Research and others as required.
- To organise and maintain accurate appointment diaries for Senior staff.
- Administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records.
- Maintain Office information systems including mailing lists as per staff turnover.
- Arrange meetings and book rooms as and when required.
- Support the other admin and clerical staff with the organisation of meetings arranging agendas, booking rooms and paper distribution, tracking of research, development and change management documentation and production of meeting minutes.
- Attend meetings as required, take minutes and produce a record of meetings for distribution to staff.
- Support the other admin and clerical staff with the extraction of data from the LIMS system and maintenance of clinical and research activity records.
- To receive and distribute post appropriately within the department.
- Photocopying, laminating, scanning, filing and letter writing as required.
- Collect and analyze data as requested. Providing data and graphical representations to the senior team for inclusion in overarching reports.
Job description
Job responsibilities
- Provide general administration support to the Microbiology Senior Team, Technical, Clinical, Research and others as required.
- To organise and maintain accurate appointment diaries for Senior staff.
- Administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records.
- Maintain Office information systems including mailing lists as per staff turnover.
- Arrange meetings and book rooms as and when required.
- Support the other admin and clerical staff with the organisation of meetings arranging agendas, booking rooms and paper distribution, tracking of research, development and change management documentation and production of meeting minutes.
- Attend meetings as required, take minutes and produce a record of meetings for distribution to staff.
- Support the other admin and clerical staff with the extraction of data from the LIMS system and maintenance of clinical and research activity records.
- To receive and distribute post appropriately within the department.
- Photocopying, laminating, scanning, filing and letter writing as required.
- Collect and analyze data as requested. Providing data and graphical representations to the senior team for inclusion in overarching reports.
Person Specification
Training & Qualifications
Essential
- Educated to secondary level including Math's and English language.
Desirable
- Recognised administration qualification e.g. NVQ/ECDL or equivalent
Experience
Essential
- Recent experience in a clerical/administration role
- Experience in use of Microsoft Word, Excel and Outlook.
- Able to take minutes of meetings and produce reports from them as required.
Desirable
- Recognised administration qualification e.g. NVQ/ECDL or equivalent
- Experience in use of Q-pulse, Datix, ilab, e-roster, Medirota, locums nest, track-it and other systems
Analytical and Judgement skills
Essential
- Ability to work accurately and methodically following written protocols.
Communication and relationship skills
Essential
- Ability to communicate clearly and concisely by telephone and in person.
Desirable
- Evidence of previous experience of working under pressure or to a deadline.
Person Specification
Training & Qualifications
Essential
- Educated to secondary level including Math's and English language.
Desirable
- Recognised administration qualification e.g. NVQ/ECDL or equivalent
Experience
Essential
- Recent experience in a clerical/administration role
- Experience in use of Microsoft Word, Excel and Outlook.
- Able to take minutes of meetings and produce reports from them as required.
Desirable
- Recognised administration qualification e.g. NVQ/ECDL or equivalent
- Experience in use of Q-pulse, Datix, ilab, e-roster, Medirota, locums nest, track-it and other systems
Analytical and Judgement skills
Essential
- Ability to work accurately and methodically following written protocols.
Communication and relationship skills
Essential
- Ability to communicate clearly and concisely by telephone and in person.
Desirable
- Evidence of previous experience of working under pressure or to a deadline.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
