Job summary
The Senior Research Administrator is accountable to the Cardiovascular Research Operations Director. To provide a senior administrative support function to the Senior Management Team in LBRC CV Theme incorporating Clinical Theme Lead, Cardiovascular Research Operations Director and their deputies.
Main duties of the job
- Provide a general Personal Assistant support to the CV Theme Lead and Cardiovascular Research Operations Director
- Arrange, attend and produce high quality, comprehensive minutes of meetings
- Line management, supervision, support and development of the Administrators within the theme.
- To organise travel arrangements for national and local visits for the management team.
- Maintaining and setting up the finance trackers and invoice trackers;
- Assist the Cardiovascular Research Operations Director with the financial management of clinical trials, from study opening to close down
- Assist with trial financial tracking spreadsheets for all new trials .
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
- Work autonomously to organise diary commitments and engagements using discretion and own initiative. Act as the initial point of contact for the Management Office of the LBRC CV Them
- Monitor and maintain the Appraisal database for all of the theme, and upload data onto ESR to ensure that appraisal dates are recorded and increment awards are processed within time schedules.
- To review and remind other senior managers within the team of upcoming appraisals.
- Arrange, attend and produce high quality, comprehensive minutes of meetings and take appropriate follow-up action as required by the management team.
- Supervision of administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records
- Line management, supervision, support and development of the Administrators within the theme.
- Maintaining and setting up the finance trackers and invoice trackers; liaising with R&I Finance, Sponsor companies and lead research staff when required.
- Assist the Cardiovascular Research Operations Director with the financial management of clinical trials, from study opening to close down, requesting invoices, credit notes, dealing with any financial queries in an accurate and timely manner.
Job description
Job responsibilities
- Work autonomously to organise diary commitments and engagements using discretion and own initiative. Act as the initial point of contact for the Management Office of the LBRC CV Them
- Monitor and maintain the Appraisal database for all of the theme, and upload data onto ESR to ensure that appraisal dates are recorded and increment awards are processed within time schedules.
- To review and remind other senior managers within the team of upcoming appraisals.
- Arrange, attend and produce high quality, comprehensive minutes of meetings and take appropriate follow-up action as required by the management team.
- Supervision of administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records
- Line management, supervision, support and development of the Administrators within the theme.
- Maintaining and setting up the finance trackers and invoice trackers; liaising with R&I Finance, Sponsor companies and lead research staff when required.
- Assist the Cardiovascular Research Operations Director with the financial management of clinical trials, from study opening to close down, requesting invoices, credit notes, dealing with any financial queries in an accurate and timely manner.
Person Specification
Training and Qualifications
Essential
- 4 GCSEs or equivalent including English
- Willingness to undertake training on specific departmental computer systems
- Recognised administration qualification eg. NVQ Level 3 or equivalent administrative experience
Desirable
- GCP Training
- Experience of NHS IT and patient information systems
- Qualification in Accountancy or equivalent
Experience
Essential
- Experience of an administrative role within a healthcare environment
- Experience of supervising / managing junior staff members
- Experienced minute taker at senior (Board) level
- Experience of using software programmes eg. Microsoft Office
Desirable
- Familiarity with medical / scientific terminology especially within a research environment
- Awareness of research governance guidelines and policies
- Previous experience of working under pressure to a deadline
- Working with finance systems (invoicing/ budget tracking), especially within NHS
Communication and Relationship skills
Essential
- Ability to communicate at all levels clearly and concisely both written and oral
- Excellent written and verbal communication skills
- Good team worker
Desirable
- Evidence of social skills and ability to integrate with the rest of the team
- Experience of handling potentially difficult conversations / complaints
Analytical and Judgement skills
Essential
- Able to take responsibility for own work and work without direct supervision where appropriate
- Able to work using own initiative where applicable
Desirable
- Willingness to learn new skills and share knowledge with colleagues
Skills
Essential
- Requires daily regular use of DSE
- Typing reports, producing spreadsheets and using a keyboard
Planning and organisational skills
Essential
- Ability to work accurately and methodically following verbal and written instructions
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Able to work flexibly to the needs of the service
Person Specification
Training and Qualifications
Essential
- 4 GCSEs or equivalent including English
- Willingness to undertake training on specific departmental computer systems
- Recognised administration qualification eg. NVQ Level 3 or equivalent administrative experience
Desirable
- GCP Training
- Experience of NHS IT and patient information systems
- Qualification in Accountancy or equivalent
Experience
Essential
- Experience of an administrative role within a healthcare environment
- Experience of supervising / managing junior staff members
- Experienced minute taker at senior (Board) level
- Experience of using software programmes eg. Microsoft Office
Desirable
- Familiarity with medical / scientific terminology especially within a research environment
- Awareness of research governance guidelines and policies
- Previous experience of working under pressure to a deadline
- Working with finance systems (invoicing/ budget tracking), especially within NHS
Communication and Relationship skills
Essential
- Ability to communicate at all levels clearly and concisely both written and oral
- Excellent written and verbal communication skills
- Good team worker
Desirable
- Evidence of social skills and ability to integrate with the rest of the team
- Experience of handling potentially difficult conversations / complaints
Analytical and Judgement skills
Essential
- Able to take responsibility for own work and work without direct supervision where appropriate
- Able to work using own initiative where applicable
Desirable
- Willingness to learn new skills and share knowledge with colleagues
Skills
Essential
- Requires daily regular use of DSE
- Typing reports, producing spreadsheets and using a keyboard
Planning and organisational skills
Essential
- Ability to work accurately and methodically following verbal and written instructions
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs
- All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Other requirements specific to the role
Essential
- Able to work flexibly to the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
