Job summary
The post holder will be responsible for the day to day administration of junior doctors' working within the Cardiology, Cardiac surgery, Vascular and Thoracic surgery clinical specialties.
This will include acting as a point of contact for all junior doctors ensuring that the service has adequate cover arrangements in place at all times.
The post holder will be a key member of the admin team; providing a lead role in the management of junior doctors. It is expected that the Junior Doctor Administrators post holder will work with the Consultants, registrars and resident doctors and operational managers to take a key role in improving working conditions for junior doctors in the Service
Main duties of the job
- Establish excellent communication systems with Junior Doctors and Consultant medical staff. Act as a key point of contact for other clinical and non-clinical staff in relation to Junior Doctor / resident issues and on call cover.
- Co-ordinate and administer all rotas to ensure that appropriate cover arrangements are in place at all times. Check that any leave booked does not interfere with on call commitments.
- Assist the Medical Team Administrator in maintaining an accurate record of junior doctors' annual, special, study and sick leave, ensuring appropriate authorisation is given and highlighting any potential/actual difficulties.
- Forward all reports of sickness and absence to Clinical Supervisors and Medical Team Administrators for all medical staff as appropriate.
- Design and create on call rota that meets EWTD and service requirements within staffing constraints, ensuring base wards are covered adequately.
- Distribute on-call rotas to Multi-disciplinary team to ensure that arrangements and clinic reductions can be made to cover rota commitments.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
- Support the Medical Team Administrator in the checking of all incoming claims and invoices for accuracy and monitor locum expenditure.
- Record and submit all invoices to payroll with correct budget code according to speciality.
- Create and maintain Consultant on call rota. Record and monitor annual leave, sickness and study leave for all consultants within the Directorate forwarding as appropriate to the operations team.
- Monitor compliance in liaison with Team Leader/Operational Manager with junior doctor working hours and ensure that all returns are made on time. Implement changes highlighted by monitoring exercises.
- Assist the Medical Team Administrator in the necessary arrangements and co-ordinate the agenda for a monthly Junior Doctors Forum. Take minutes and distribute. Provide regular feedback on progress with identified issues.
Job description
Job responsibilities
- Support the Medical Team Administrator in the checking of all incoming claims and invoices for accuracy and monitor locum expenditure.
- Record and submit all invoices to payroll with correct budget code according to speciality.
- Create and maintain Consultant on call rota. Record and monitor annual leave, sickness and study leave for all consultants within the Directorate forwarding as appropriate to the operations team.
- Monitor compliance in liaison with Team Leader/Operational Manager with junior doctor working hours and ensure that all returns are made on time. Implement changes highlighted by monitoring exercises.
- Assist the Medical Team Administrator in the necessary arrangements and co-ordinate the agenda for a monthly Junior Doctors Forum. Take minutes and distribute. Provide regular feedback on progress with identified issues.
Person Specification
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Training & Qualifications
Essential
- GCSE or equivalent A*- C grades Specifically in maths and English
- IT Skills
Desirable
Experience
Essential
- Administration Customer service Telephones & Email experience
- Dealing with complaints
Desirable
- Admin experience within the NHS or similar healthcare environment Rostering experience
Communication and relationship skills
Essential
- Effective communication skills Able to manage sensitive conversations Tact and diplomacy
- Must be a team player. Able to maintain confidentiality
Desirable
- Previously worked in a hospital customer service focused role or similar
Analytical and Judgement skills
Essential
- Able to act on own initiative. Ability to assess information and take steps to address any shortfalls. Ability to work without close supervision.
Skills
Essential
- Microsoft Office IT skills
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs. All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Person Specification
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Training & Qualifications
Essential
- GCSE or equivalent A*- C grades Specifically in maths and English
- IT Skills
Desirable
Experience
Essential
- Administration Customer service Telephones & Email experience
- Dealing with complaints
Desirable
- Admin experience within the NHS or similar healthcare environment Rostering experience
Communication and relationship skills
Essential
- Effective communication skills Able to manage sensitive conversations Tact and diplomacy
- Must be a team player. Able to maintain confidentiality
Desirable
- Previously worked in a hospital customer service focused role or similar
Analytical and Judgement skills
Essential
- Able to act on own initiative. Ability to assess information and take steps to address any shortfalls. Ability to work without close supervision.
Skills
Essential
- Microsoft Office IT skills
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs. All staff are expected to engage in compassionate and inclusive leadership in the provision of high quality care and interactions with others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
