Job summary
The post holder will be responsible for ensuring effective coordination and administration of the Children's elective admissions, waiting list and admission services within Children's Services in line with national policy and locally agreed guidelines.
The day to day role will include liaising with the surgical, consultant and wider team to ensure the theatre lists are fully utilised. To make contact with the families to book patients in and manage the waiting list alongside the management team. To prospectively manage clinic slot availability to ensure maximum efficiencies within the service to agreed templates ensuring annual/study leave impact on theatre utilisation is minimised, in a timely manner. To ensure and deliver a Patient Pathway in accordance with Local and National Guidelines in relation to Referral to Treatment (RTT 18 weeks).
The post holder will need to be an excellent communicator with strong interpersonal skills who can acknowledge the pressure on the medical staff to ensure that the patients are admitted in a timely and efficient manner.
Main duties of the job
To implement and be responsible for setting up, maintaining and monitoring the waiting list ensuring that the suspensions, cancellations and DNA's are recorded and dealt with according to the UHL Patient Access Policy.
To ensure full utilisation of Theatre slots available.
To ensure all Local and National Standards are applied to the Waiting List, RTT Data Quality checks and the UHL Patient Access and Data Management Policy.
To ensure patient admission details are arranged in conjunction with agreed booking procedures, and patients informed by post or telephone. To ensure any cancellations are replaced as agreed with Consultants and inform theatres and wards etc.
Daily responsibility for making pre-assessment clinic appointments ensuring the completion of the appointment outcome within 24 hours of the clinic.
To schedule theatre lists as delegated by Consultant teams.
To ensure that any special equipment/requirements (eg ITU/HDU, foreign case notes, interpreters, scans, x-rays and prosthesis), are arranged for admission.
To liaise with ward staff/managers and patients on day of admission to ensure patients are informed of bed availability or cancellation/new date of admission.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
To liaise with consultants regarding order of daily operating lists and to produce and circulate to theatre staff, wards etc.
To maintain weekly data collection of reports on patient cancellations ensuring new dates of admission are allocated. Identify and collect PCT information to inform the contracting process. Monitor number of patients operated on.
Undertake the waiting list validation programme ensuring accurate and early identification of potential long waiters in line with recommendations of the UHL Patient Access Policy.
Run off pre-admission no outcome report to ensure all patients were admitted and operated on as expected.
To be responsible for ensuring the administrative procedure for admitting patients continues during periods of sickness and annual leave.
To provide training and support to new staff regarding HISS ensuring pathways are managed according to Trust Policy.
Responsible for validation of Data Quality reports as required by the Service Manager / General Manager.
KEY WORKING RELATIONSHIPS
- Consultant Medical Staff
- Surgical Team
- Childrens Hospital Senior management
- Specialist Nurses
- Secretaries and wider administration team for the childrens hospital and other specialities.
- Patients, relatives and carers
- Registrars and junior medical team
- Pre-assessment Team
- Theatre staff
- Anaesthetic staff
- Medical Records
Job description
Job responsibilities
To liaise with consultants regarding order of daily operating lists and to produce and circulate to theatre staff, wards etc.
To maintain weekly data collection of reports on patient cancellations ensuring new dates of admission are allocated. Identify and collect PCT information to inform the contracting process. Monitor number of patients operated on.
Undertake the waiting list validation programme ensuring accurate and early identification of potential long waiters in line with recommendations of the UHL Patient Access Policy.
Run off pre-admission no outcome report to ensure all patients were admitted and operated on as expected.
To be responsible for ensuring the administrative procedure for admitting patients continues during periods of sickness and annual leave.
To provide training and support to new staff regarding HISS ensuring pathways are managed according to Trust Policy.
Responsible for validation of Data Quality reports as required by the Service Manager / General Manager.
KEY WORKING RELATIONSHIPS
- Consultant Medical Staff
- Surgical Team
- Childrens Hospital Senior management
- Specialist Nurses
- Secretaries and wider administration team for the childrens hospital and other specialities.
- Patients, relatives and carers
- Registrars and junior medical team
- Pre-assessment Team
- Theatre staff
- Anaesthetic staff
- Medical Records
Person Specification
Communication
Essential
- Can communicate effectively
- Good understanding of IG and confidentiality
- Self motivated and enthusiastic
Desirable
- Experience of calling and speaking to patients
Experience
Essential
- Dealing with customers/patients
- 2 years working in a busy office environment
- Use of excel and outlook
Desirable
- Understanding of medical terminology
- Experience of working alongside consultants and clinical staff
Training
Essential
- Educated to GCE standard or equivalent
- Literacy and numeracy skills
Desirable
- HISS/Patient centre
- Previous waiting list experience
- NHS systems and procedures
Planning and Organisation skills
Essential
- Ability to prioritise schedules and workloads
- Attention to detail
Person Specification
Communication
Essential
- Can communicate effectively
- Good understanding of IG and confidentiality
- Self motivated and enthusiastic
Desirable
- Experience of calling and speaking to patients
Experience
Essential
- Dealing with customers/patients
- 2 years working in a busy office environment
- Use of excel and outlook
Desirable
- Understanding of medical terminology
- Experience of working alongside consultants and clinical staff
Training
Essential
- Educated to GCE standard or equivalent
- Literacy and numeracy skills
Desirable
- HISS/Patient centre
- Previous waiting list experience
- NHS systems and procedures
Planning and Organisation skills
Essential
- Ability to prioritise schedules and workloads
- Attention to detail
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
