Job summary
We are recruiting for a Catalogue Assistant in the Procurement Service. This is a demanding role within the busy Procurement Service to ensure that procurement contacts, products, prices, supplier and related data is accurate and up to date , so we are looking for someone who can undertake administrative work that is accurate, timely and complaint with polices and procedure when, updating and the maintaining of a Catalogue of Products /Suppliers Database / Contracts Databases .
Main duties of the job
To create, update and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
Update and maintain the products, and Contracts Databases information, requisition point data, financial limits and cost code in the P2P system to ensure is it kept up to date at all times.
Be proficient us of Information Technology (IT) by use of Microsoft Office software, particularly Word for Windows, Excel Spreadsheet, Access, Power Point and Outlook Email, use of efin finance and catalogue system, Databases, use of report writers such as Business Objects and the Procurement Dashboard.
To set up New Suppliers by requesting data and updating the Suppliers Database. To correctly set up Suppliers details such as Sales / Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms etc. onto the correct Sub Ledgers. To maintain amendments on a daily basis.
To work with the catalogue providers to update and maintain Products and Contracts to specified time scales. Ability to work within timescale and under pressure.
To produce regular reports as delegated , running database reports in excel to cleanse data in identifying duplicate data, data error, missing data and also reporting on the catalogue performance. Running multiple spreadsheets and lookups to compare and retrieve data.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
1. To create, update and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
2. Update and maintain the products, and Contracts Databases information, requisition point data, financial limits and cost code in the P2P system to ensure is it kept up to date at all times.
3. proficient use of Information Technology (IT) by use of Microsoft Office software, particularly Word for Windows, Excel Spreadsheet, Access, Power Point and Outlook Email, use of efin finance and catalogue system, Databases, use of report writers such as Business Objects and the Procurement Dashboard.
4. To set up New Suppliers by requesting data and updating the Suppliers Database. To correctly set up Suppliers details such as Sales / Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms etc onto the correct Sub Ledgers. To maintain amendments on a daily basis.
Refer to the JD/PS for more details.
Job description
Job responsibilities
1. To create, update and maintain the Supplier database ensuring only approved suppliers are held on the e-procurement system.
2. Update and maintain the products, and Contracts Databases information, requisition point data, financial limits and cost code in the P2P system to ensure is it kept up to date at all times.
3. proficient use of Information Technology (IT) by use of Microsoft Office software, particularly Word for Windows, Excel Spreadsheet, Access, Power Point and Outlook Email, use of efin finance and catalogue system, Databases, use of report writers such as Business Objects and the Procurement Dashboard.
4. To set up New Suppliers by requesting data and updating the Suppliers Database. To correctly set up Suppliers details such as Sales / Accounts Contact Details, Bank Sort and Account Numbers, VAT Registrations, Payment Terms etc onto the correct Sub Ledgers. To maintain amendments on a daily basis.
Refer to the JD/PS for more details.
Person Specification
Qualifications
Essential
- Good level of education to A level standard
Desirable
- Degree level or 2 years experience in a purchasing environment
Experience
Essential
- IT Literate - minimum 2 years experience
- Advanced Excel User - Data Sorts, Lookups, Compare
- Intermediate User - Word for Windows, Power Point, Access
- Database Data Entry
Desirable
- ECDL or equivalent
- EProcurement System Experience
- Maintaining and management of Catalogue purchasing systems
- Understanding of P2P systems
Experience
Essential
- Good level of education to A level standard
- IT Literate - minimum 2 years experience
- Working knowledge of the NHS environment
- Must be able to demonstrate behaviors' consistent with the Trust's Values and Behavior's
- Able to deal with staff and clients in a courteous, professional and helpful manner
- Ability to work in a logical, organised and efficient manner and an ability to priorotise workload
- oAbility to work alone or as part of a team, calm under pressure and meet time scales
Desirable
Skills
Essential
- Ability to run reports oAbility to interpret data in various formats
- Advanced Excel User - Data Sorts, Lookups, Compare
- Database Data Entry
- Intermediate User - Word for Windows, Power Point, Access
Essential
Essential
- Good communication skills and confident telephone manner
- Ability to demonstrate a high level of motivation
- Willingness to learn and be proactive and implement new ideas
- oAble to deal with staff and clients in a courteous, professional and helpful manner
Person Specification
Qualifications
Essential
- Good level of education to A level standard
Desirable
- Degree level or 2 years experience in a purchasing environment
Experience
Essential
- IT Literate - minimum 2 years experience
- Advanced Excel User - Data Sorts, Lookups, Compare
- Intermediate User - Word for Windows, Power Point, Access
- Database Data Entry
Desirable
- ECDL or equivalent
- EProcurement System Experience
- Maintaining and management of Catalogue purchasing systems
- Understanding of P2P systems
Experience
Essential
- Good level of education to A level standard
- IT Literate - minimum 2 years experience
- Working knowledge of the NHS environment
- Must be able to demonstrate behaviors' consistent with the Trust's Values and Behavior's
- Able to deal with staff and clients in a courteous, professional and helpful manner
- Ability to work in a logical, organised and efficient manner and an ability to priorotise workload
- oAbility to work alone or as part of a team, calm under pressure and meet time scales
Desirable
Skills
Essential
- Ability to run reports oAbility to interpret data in various formats
- Advanced Excel User - Data Sorts, Lookups, Compare
- Database Data Entry
- Intermediate User - Word for Windows, Power Point, Access
Essential
Essential
- Good communication skills and confident telephone manner
- Ability to demonstrate a high level of motivation
- Willingness to learn and be proactive and implement new ideas
- oAble to deal with staff and clients in a courteous, professional and helpful manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
