Senior Medical Team Administrator

University Hospitals of Leicester NHS Trust

The closing date is 13 October 2024

Job summary

Job Title: Senior Medical Team Administrator

Band: Band 4 (£25,147-£27,596)

Base: Flexibility is required across the three main hospital sites (Leicester Royal Infirmary, Leicester General Hospital and Glenfield Hospital).

Hours: Full Time Position (30 hours)

Reports to: Service Manager

Accountable to: General Manager

With over 2,500 staff and a budget of over £150 million per annum, the Clinical Support & Imaging Clinical Management Group is proud to represent a diverse portfolio of 10 services that include allied health, medical, scientific, pharmacy, nursing, administration and management across both acute and community sites.

We have recently launched our first Community Diagnostic Centre at the Leicester General Hospital and are active participants in regional imaging and pathology networks. The overriding purpose is to support the provision of the highest quality patient care through personal actions and continuous improvement across the CSI portfolio.

We encourage applications from all backgrounds, communities and industries and are committed to having a team that is made up of diverse skills, experiences and abilities.

Main duties of the job

As a key member of staff supporting the Consultant group, the post holder will contribute to the development and implementation of key objectives across the Clinical Management Group (CMG) to deliver efficient services and effective patient care. This post holder will be joining a friendly team working together toachieve a common goal.

Take a proactive approach in supporting the sub group lead consultant and the consultant group by anticipating their requirements, identifying matters which must be dealt with them personally and allowing them to maximise their time.
To manage complex diaries, prioritising commitments, rescheduling as necessary, using own initiative and judgement to ensure time is used effectively and efficiently
To monitor and prioritise correspondence, identifying issues that require particular attention to avoid escalation. Compose replies to correspondence from brief instructions and to deal effectively with routine correspondence.
Organise, minute and keep action logs for complex meetings on a regular basis ensuring suitable availability of all members involved, resolving conflicting priorities as necessary.
To use sound judgement, to seek advice or alert senior managers about sensitive matters.
To allocate vetting, reporting in a timely manner and have a proactive approach to the week ahead.

About us

Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).

We have four primary goals:

high-quality care for all,
being a great place to work,
partnerships for impact, and
research and education excellence

And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.

Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:

we are compassionate,
we are proud,
we are inclusive, and
we are one team

This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.

About the University Hospitals of Leicester NHS Trust:

http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/

Date posted

27 September 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Part-time

Reference number

358-6655015-CDC

Job locations

Multi-site - LRI/GGH/LGH

Multi site

Leicester

LE5 4PW

Job description

Job responsibilities

You will be required to provide general secretarial support to the Sub group lead Consultant and the Consultant group.
To undertake such other tasks that may be specific in nature to the CMG operational leads.
You will be required to work flexibly as part of a team and undertake other duties commensurate to the grade as required.
You will work autonomously to organize diary commitments using discretion and your own initiative.
You will be required to produce a high standard of work at all times, in particular when working under pressure, in order to meet strict and demanding deadlines

Job description

Job responsibilities

You will be required to provide general secretarial support to the Sub group lead Consultant and the Consultant group.
To undertake such other tasks that may be specific in nature to the CMG operational leads.
You will be required to work flexibly as part of a team and undertake other duties commensurate to the grade as required.
You will work autonomously to organize diary commitments using discretion and your own initiative.
You will be required to produce a high standard of work at all times, in particular when working under pressure, in order to meet strict and demanding deadlines

Person Specification

Experience

Essential

Extensive secretarial experience working at a senior level
Electronic Diary Management

Communication and Relationship Skills

Essential

Effective communication skills
Able to act on own initiative

Planning and Organisation Skills

Essential

Planning and Organisation skills with the ability to prioritise schedules and workloads
Organising and arranging teleconferences / travel / accommodations / housekeeping and maintenance

Skills

Essential

Advanced MS Office packages, especially Excel and Word to ECDL Standards
Experience of dealing with customers / patients and complaints

Training and Qualifications

Essential

Educated to GCSE standard or equivalent
RSA II or equivalent typing

Other Requirements Specific to the Role

Desirable

NHS Systems & Procedures

Person Specification

Experience

Essential

Extensive secretarial experience working at a senior level
Electronic Diary Management

Communication and Relationship Skills

Essential

Effective communication skills
Able to act on own initiative

Planning and Organisation Skills

Essential

Planning and Organisation skills with the ability to prioritise schedules and workloads
Organising and arranging teleconferences / travel / accommodations / housekeeping and maintenance

Skills

Essential

Advanced MS Office packages, especially Excel and Word to ECDL Standards
Experience of dealing with customers / patients and complaints

Training and Qualifications

Essential

Educated to GCSE standard or equivalent
RSA II or equivalent typing

Other Requirements Specific to the Role

Desirable

NHS Systems & Procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information