Job summary
We are looking for an individual to join our Maternity Admin team. The hours will be full time 37.5 hours per week. You will be based at Leicester General Hospital.
You will be responsible and accountable for Obstetric and scanning clinics and for the provision of Maternity case notes. Administration of outpatient visits from Midwife referral to discharge. To ensure accurate and timely data quality through effective use of the HISS, Patient centre and E3 systems.
To work as part of the team, being totally responsible for the appointments, preparation and smooth administration of all aspects of designated clinics and to provide a high-quality service to both clinicians and patients.
Previous candidates need no applications.
Main duties of the job
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Provide cover on ante natal clinic / scan reception. Receiving and directing patients, visitors, and staff in a courteous manner
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To provide a friendly, courteous, professional, and efficient reception service when dealing with patients, relatives, and colleagues.
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To answer phone calls in a polite and friendly manner and redirect when necessary to the correct department.
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To book the attendance and discharge of patients and provide follow-up appointments where necessary. Ensuring the patient is checked in and correctly identified on HISS including checking of patient's demographic details and making any changes as required.
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Ensure all patients outcomes are completed at the end of the session as per the Trust / government standard.
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To ensure that all clinics are closed down, computerised systems are updated, and further actions taken.
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To give non-clinical advice, information and guidance to patients, carers and visitors accessing ante natal services
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Monitor and advise patients of the standard operating procedures regarding the attendance of visitors in the scan room and late arrivals
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:
- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)
Job description
Job responsibilities
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To ensure that complete, accurate and timely appointments are booked and recorded on the computerised systems to the highest quality standards, in accordance with national and trust guidelines.
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Effective communication with the clinical teams advising of problems or issues arising that may impact on the running of their clinic.
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Liaise with clinicians, midwives, sonographers, and the wider MDT in identifying the need for, and organising ad hoc sessions.
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To be responsible for and oversee the management of specialist clinics.
please see job description/person specification for full details on the role.
Job description
Job responsibilities
-
To ensure that complete, accurate and timely appointments are booked and recorded on the computerised systems to the highest quality standards, in accordance with national and trust guidelines.
-
Effective communication with the clinical teams advising of problems or issues arising that may impact on the running of their clinic.
-
Liaise with clinicians, midwives, sonographers, and the wider MDT in identifying the need for, and organising ad hoc sessions.
-
To be responsible for and oversee the management of specialist clinics.
please see job description/person specification for full details on the role.
Person Specification
Commitment to Trust Values and Behaviours
Essential
- Demonstrate behaviours consistent with the Trust's Values and Behaviours
Training & Qualifications
Essential
- GCSE A-C or equivalent in English
- Good IT Skills
Desirable
- HISS system
- Previous NHS/GP
- oExperience of working with the general public
Experience
Essential
- Previous clerical experience.
- Experience in using Microsoft packages
Communication and relationship skills
Essential
- Ability to work as part of a team
- Sound verbal & written communication.
- Confidence in communicating with people
Analytical and Judgement skills
Essential
- Ability to organise/ prioritise own workload.
- Demonstrate ability to work accurately and pay attention to detail
- oDemonstrate a sound understanding of data protection and patient confidentiality
Person Specification
Commitment to Trust Values and Behaviours
Essential
- Demonstrate behaviours consistent with the Trust's Values and Behaviours
Training & Qualifications
Essential
- GCSE A-C or equivalent in English
- Good IT Skills
Desirable
- HISS system
- Previous NHS/GP
- oExperience of working with the general public
Experience
Essential
- Previous clerical experience.
- Experience in using Microsoft packages
Communication and relationship skills
Essential
- Ability to work as part of a team
- Sound verbal & written communication.
- Confidence in communicating with people
Analytical and Judgement skills
Essential
- Ability to organise/ prioritise own workload.
- Demonstrate ability to work accurately and pay attention to detail
- oDemonstrate a sound understanding of data protection and patient confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
