Job summary
An exciting opportunity has now arisen within the Women's & Children's Clinical Management Group (CMG) for a Personal Assistant.
We are seeking a professional and enthusiastic individual to work as Personal Assistant to the Children's Management Team. The post holder will be working as part of a team based at the Leicester Royal Infirmary though cross site travelmay berequired.
We are looking for an individual who is motivated and hard working with an ability to work as part of our core team.
Main duties of the job
To provide comprehensive Personal Assistant and Secretarial support to the Childrens Hospital Management Team (CMG General Managers for Children's, CMG Paediatric Matron, CMG Paediatric Heads of Service). In conjunction with the CMG's other PA support to ensure there is comprehensive cover.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
The post holder will be required to provide a full PA service, to the Childrens Hospital Management team, which will include managing complex diaries, actioning incoming correspondence/emails, developing and maintaining administration systems. In addition you will provide a full administration service for various meetings and committees, which will include the taking of minutes.
The role is exceptionally busy and we are looking for an individual with excellent communication skills, a solid understanding of Microsoft Office packages, high level organisational skills and an ability to manage competing priorities. Above all you will be motivated and hard working with an ability to work as part of our core team.
The successful candidate will be required to work on their own initiative on a daily basis and will be required to action queries on behalf of the CMG Management team.
Job description
Job responsibilities
The post holder will be required to provide a full PA service, to the Childrens Hospital Management team, which will include managing complex diaries, actioning incoming correspondence/emails, developing and maintaining administration systems. In addition you will provide a full administration service for various meetings and committees, which will include the taking of minutes.
The role is exceptionally busy and we are looking for an individual with excellent communication skills, a solid understanding of Microsoft Office packages, high level organisational skills and an ability to manage competing priorities. Above all you will be motivated and hard working with an ability to work as part of our core team.
The successful candidate will be required to work on their own initiative on a daily basis and will be required to action queries on behalf of the CMG Management team.
Person Specification
Qualifications
Essential
- Educated to higher secondary school (A-level)
- GCSE in English or equivalent
- NVQ level 3 in Business Administration, Health and Social Care or Management Administration
Desirable
- ECDL
- ILM Certificate in Management or equivalent
Experience
Essential
- Minimum of 3 years in an administrative or clerical role
- High level of computer literacy with extensive use of Microsoft packages including word, excel and outlook applications
- In preparing papers for and taking minutes of complex meetings
- Previous experience working in a patient or customer care environment
Desirable
Communication and Relationship
Essential
- Good verbal and written communication skills
- Self-confident
- Able to extract relevant information from complex unfamiliar information
- Able to negotiate
Teambuilding and collaborative
Essential
Personal Qualities
Essential
- Motivated and committed
- Sound organisational skills - able to work under pressure and prioritise work.
- Able to meet deadlines
- Able to use own initiative
- Pays attention to detail and consistently produces accurate work
- Able to maintain confidentiality
Analytical and Problem-solving
Essential
- Solves problems and takes preventative actions with advice from others where appropriate
Person Specification
Qualifications
Essential
- Educated to higher secondary school (A-level)
- GCSE in English or equivalent
- NVQ level 3 in Business Administration, Health and Social Care or Management Administration
Desirable
- ECDL
- ILM Certificate in Management or equivalent
Experience
Essential
- Minimum of 3 years in an administrative or clerical role
- High level of computer literacy with extensive use of Microsoft packages including word, excel and outlook applications
- In preparing papers for and taking minutes of complex meetings
- Previous experience working in a patient or customer care environment
Desirable
Communication and Relationship
Essential
- Good verbal and written communication skills
- Self-confident
- Able to extract relevant information from complex unfamiliar information
- Able to negotiate
Teambuilding and collaborative
Essential
Personal Qualities
Essential
- Motivated and committed
- Sound organisational skills - able to work under pressure and prioritise work.
- Able to meet deadlines
- Able to use own initiative
- Pays attention to detail and consistently produces accurate work
- Able to maintain confidentiality
Analytical and Problem-solving
Essential
- Solves problems and takes preventative actions with advice from others where appropriate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
