Job summary
We have an exciting opportunity for a part time admin assistant to join the CHUGGS Clinical Management Team, working in Haematology.
We are looking for an enthusiastic and motivated individual to assist with a number of administrative tasks to assist the existing teams within the department. Team working is therefore essential in this role but you will also be required to work independently on occasions.
Haematology is a busy service and the team strives to provide the highest quality of patient care which is made possible by the hard work of our admin team working alongside amazing and dedicated nursing & clinical teams.
If you are a highly organized person who would love a challenge and likes to keep busy then this is the perfect role for you.
Main duties of the job
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To be responsible for filing case-notes back into the file areas in a timely manner ensuring accuracy in the numerical and alphabetical filing systems.
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To ensure case notes are tracked using the electronic tracking system.
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To be the key person for retrieval and collation of notes for audit purposes.
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To assist with the pulling of case notes for designated clinics
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To assist in the preparation of clinics under the guidance of the clinic coordinators if required.
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To assist the admin team in the filing of results and correspondence in case notes.
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To deliver requests to the imaging department as required
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
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To be responsible for the ordered maintenance of medical records and medical records file area within the Oncology Department.
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To provide support to the clinic coordinators in clinic preparation.
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To assist with any other administrative duties in support of the extended admin teams within Oncology.
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To be responsible for maintaining the current file areas in a neat and tidy manner ensuring that all medical records can be traced and retrieved.
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To assist in ensuring that all case-notes are maintained in accordance with Trust and Directorate standards and are tidy and well-ordered at all times.
Please see job description/person specification for full details on the role.
Job description
Job responsibilities
-
To be responsible for the ordered maintenance of medical records and medical records file area within the Oncology Department.
-
To provide support to the clinic coordinators in clinic preparation.
-
To assist with any other administrative duties in support of the extended admin teams within Oncology.
-
To be responsible for maintaining the current file areas in a neat and tidy manner ensuring that all medical records can be traced and retrieved.
-
To assist in ensuring that all case-notes are maintained in accordance with Trust and Directorate standards and are tidy and well-ordered at all times.
Please see job description/person specification for full details on the role.
Person Specification
Qualitifations and Training
Essential
- Good standard of education
Desirable
Commitment to Trust Values
Essential
- Able to demonstrate behaviours consistent with the Trust values
Trust Values
Essential
- Able to demonstrate behaviours consistent with the Trust values
Experience
Essential
- Previous clerical/administrative experience
Desirable
- Previous NHS experience
- Knowledge of HISS
Skills
Essential
- Evidence of planning and organisational skills
- Good communication skills
Person Specification
Qualitifations and Training
Essential
- Good standard of education
Desirable
Commitment to Trust Values
Essential
- Able to demonstrate behaviours consistent with the Trust values
Trust Values
Essential
- Able to demonstrate behaviours consistent with the Trust values
Experience
Essential
- Previous clerical/administrative experience
Desirable
- Previous NHS experience
- Knowledge of HISS
Skills
Essential
- Evidence of planning and organisational skills
- Good communication skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
