Job summary
The selected candidate will lead the implementation of electronic rostering (e-rostering) within the Estates and Facilities division. This role includes project leadership and planning tasks such as defining the project scope, scheduling activities, allocating resources, encouraging team engagement, and identifying potential risks with plans for mitigation.
Additionally, the individual will be responsible for keeping stakeholders informed about the progress of the e-rostering project within Estates and Facilities, highlighting any obstacles faced and suggesting viable solutions.
The role requires technical accountability for e-rostering in Estates and Facilities, demanding proficiency in the Electronic Staff Record (ESR), understanding of payroll processes, employment contracts, and regulations regarding working hours. The position entails initiating and maintaining system operations, which involves training and equipping staff to manage rosters in a manner that is safe, efficient, and effective.
The appointee will also assume daily technical responsibility for the Electronic Rostering system, ensuring that all systems are current, data integrity is upheld, and access is controlled in accordance with GDPR standards, in addition to managing the team.
Main duties of the job
Project leadership and planning for Estates and Facilities e-rostering involves setting the scope, scheduling, resourcing, identifying key stakeholder engagement, and escalating risks and mitigations.
The role includes leading the implementation and creation of e-rostering for Estates and Facilities, ensuring accurate input of budgets and required staffing based on demand templates.
The individual is solely responsible for the design and development of e-rostering in Estates and Facilities, guaranteeing fairness and equity, with a thorough understanding of related processes such as ESR, Payroll, and contracts of employment and working hours.
They will assess training needs across various roles within Estates and Facilities, guarantee the timely delivery of training, and re-evaluate e-rostering product utilisation to enhance usability and reliability.
This role actively supports colleagues, leads areas transitioning to 'live' status, and serves as a readily available contact for advice and guidance on all aspects of e-rostering in Estates and Facilities.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
Tasks include conducting detailed system setting analyses and applying problem-solving skills to:
- Create and implement e-rosters for Estates and Facilities.- Analyse and review current service demand and establishment management.- Examine existing staff rostering technical processes, procedures, and systems.- Review the current temporary staffing technical processes for Estates and Facilities.- Address problems and challenges within the current technical process.
The data obtained is used to guide and support users in implementing the correct process while managing differing views and opinions to achieve the desired outcome.
The role requires problem-solving skills to ensure the effective implementation and ongoing management of the e-rostering systems.
Liaison with the Software Provider is conducted following the guidance of the Lead Nurse for Safe Staffing and the Electronic Rostering Service Lead.
Job description
Job responsibilities
Tasks include conducting detailed system setting analyses and applying problem-solving skills to:
- Create and implement e-rosters for Estates and Facilities.- Analyse and review current service demand and establishment management.- Examine existing staff rostering technical processes, procedures, and systems.- Review the current temporary staffing technical processes for Estates and Facilities.- Address problems and challenges within the current technical process.
The data obtained is used to guide and support users in implementing the correct process while managing differing views and opinions to achieve the desired outcome.
The role requires problem-solving skills to ensure the effective implementation and ongoing management of the e-rostering systems.
Liaison with the Software Provider is conducted following the guidance of the Lead Nurse for Safe Staffing and the Electronic Rostering Service Lead.
Person Specification
Education / Qualifications
Essential
- Information Technology qualification
- Evidence of relevant professional development relevant to the post
- Involvement in project management
- Experience of implementing and managing organisational change projects
- Technical expertise in data extraction and analysis such as Access, Excel, Power BI, Business Objects, SQL, Qlikview
Desirable
- Attained/ working towards a Project Management qualification (e.g., PRINCE2)
- Quality Improvement method utilised identified/ qualification
- MSc qualification
- Leadership qualification
- Demonstrated successful implementation of a project (particularly within e-rostering)
Experience
Essential
- Demonstrated skill and experience of using electronic staffing systems such as Allocate Health Roster Optima and HealthRoster Perform
- Ability to manage a diverse workload and to meet set deadlines
Desirable
- Demonstrated ability to develop workforce KPI dashboards from electronic staffing systems
- Ability to manage a diverse workload and to meet set deadlines
Knowledge
Essential
- Demonstrated knowledge of payroll procedures, ESR and legislation surrounding contracts of employment and working hours
Ability
Essential
- Good analytical report writing and presentation skills able to manipulate data from a variety of sources and present in the most appropriate format (map, chart, table, graph etc.)
- Flexibility in approach and attitude
Person Specification
Education / Qualifications
Essential
- Information Technology qualification
- Evidence of relevant professional development relevant to the post
- Involvement in project management
- Experience of implementing and managing organisational change projects
- Technical expertise in data extraction and analysis such as Access, Excel, Power BI, Business Objects, SQL, Qlikview
Desirable
- Attained/ working towards a Project Management qualification (e.g., PRINCE2)
- Quality Improvement method utilised identified/ qualification
- MSc qualification
- Leadership qualification
- Demonstrated successful implementation of a project (particularly within e-rostering)
Experience
Essential
- Demonstrated skill and experience of using electronic staffing systems such as Allocate Health Roster Optima and HealthRoster Perform
- Ability to manage a diverse workload and to meet set deadlines
Desirable
- Demonstrated ability to develop workforce KPI dashboards from electronic staffing systems
- Ability to manage a diverse workload and to meet set deadlines
Knowledge
Essential
- Demonstrated knowledge of payroll procedures, ESR and legislation surrounding contracts of employment and working hours
Ability
Essential
- Good analytical report writing and presentation skills able to manipulate data from a variety of sources and present in the most appropriate format (map, chart, table, graph etc.)
- Flexibility in approach and attitude
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
