Job summary
The Medical Directors Office is searching for a dedicated Medical Appraisal & Revalidation Support Officer to work as part of a small team, providing efficient, effective coordination, support and guidance on medical appraisal, revalidation and professional registration issues for Doctors within the Trust.
The Medical Revalidation Support Officer will be working closely with the Medical Revalidation Team, medical appraisers and approximately 1000 doctors across the Trust.
Main duties of the job
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Develop & maintain robust administrative systems to ensure efficient and effective operation of the medical appraisals and revalidation systems across UHL
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Develop a high level of understanding of the software system used for Medical appraisals and to assist UHL Consultants/other medical & administrative staff in the appropriate
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Responsible for keeping the appraisal system and admin processes up to date with starters and leavers and produce accurate reports
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Responsible for dealing with complex queries and issues around revalidation
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To provide support and training to doctors regarding the appraisal and revalidation process
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Maintain records of named appraisers for all doctors in UHL
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Liaise with external bodies ensuring that their requirements for appraisal and revalidation are met
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
-
Maintain and ensure update of policies on the appraisal and revalidation web pages on Insite
-
To take a consistent approach with the quality assurance of medical appraisals. This includes checking appraisal records against a nationally defined set of subjective criteria.
-
Liaise with external bodies (principally the GMC and Deanerys, but also including the Royal Colleges and University of Leicester) ensuring that their requirements for medical appraisals and revalidation are understood and met
-
Evaluate and deal appropriately with all incoming correspondence, this will include an element of autonomous decision making
-
The post holder will be responsible for the timeliness, accuracy and integrity of the data which is recorded on the electronic systems.
-
Responsible for obtaining the correct and relevant information to determine a doctors Designated Body
-
To update a GMC specialised system with new starters and leavers
-
Compiling and analysing data to produce action plans and reports
-
Ensuring any actions arising from action plans are followed up, liaising with other teams internal and external, as appropriate
-
Responsible for accurate information being transferred from UHL to other Trusts on behalf of the RO
-
Maintain records of named appraisers for all doctors in UHL
-
Identify doctors due for top-up training for quality assurance purposes
-
Collaborate with the Medical Appraisal and Revalidation Manager as and when required but mainly independent working
-
To provide a full range of high quality confidential administrative support
-
To be responsible for the accuracy of information between UHL and other NHS departments both internally and externally
-
To implement relevant high quality office systems using IT and other sources
-
To participate in Team Meetings as required by your Line Manager
-
To ensure that work complies with the data protection and freedom of information acts
-
To ensure that information flows between the Trust and other NHS bodies and is dealt with promptly and within agreed timescales
-
Responsible for stationery and stock and consideration given to the Trusts financial position at all times
-
Adhere to confidentiality at all times
-
To provide a full range of high quality confidential administrative support to the Medical Appraisal and Revalidation Team
-
To be responsible for the accuracy of information between NHS departments both internally and externally
-
To implement relevant high quality office systems using IT and other sources
-
To arrange and service meetings as necessary including the taking of minutes
-
To participate in team meetings as required by your Line Manager
-
To ensure that work complies with the data protection and freedom of information acts
-
Attending local and national meetings connected with appraisal and revalidation activity
-
To ensure business as usual during the Medical Appraisal and Revalidation Managers absence
please see job description/person specification for further details on the role
Job description
Job responsibilities
-
Maintain and ensure update of policies on the appraisal and revalidation web pages on Insite
-
To take a consistent approach with the quality assurance of medical appraisals. This includes checking appraisal records against a nationally defined set of subjective criteria.
-
Liaise with external bodies (principally the GMC and Deanerys, but also including the Royal Colleges and University of Leicester) ensuring that their requirements for medical appraisals and revalidation are understood and met
-
Evaluate and deal appropriately with all incoming correspondence, this will include an element of autonomous decision making
-
The post holder will be responsible for the timeliness, accuracy and integrity of the data which is recorded on the electronic systems.
-
Responsible for obtaining the correct and relevant information to determine a doctors Designated Body
-
To update a GMC specialised system with new starters and leavers
-
Compiling and analysing data to produce action plans and reports
-
Ensuring any actions arising from action plans are followed up, liaising with other teams internal and external, as appropriate
-
Responsible for accurate information being transferred from UHL to other Trusts on behalf of the RO
-
Maintain records of named appraisers for all doctors in UHL
-
Identify doctors due for top-up training for quality assurance purposes
-
Collaborate with the Medical Appraisal and Revalidation Manager as and when required but mainly independent working
-
To provide a full range of high quality confidential administrative support
-
To be responsible for the accuracy of information between UHL and other NHS departments both internally and externally
-
To implement relevant high quality office systems using IT and other sources
-
To participate in Team Meetings as required by your Line Manager
-
To ensure that work complies with the data protection and freedom of information acts
-
To ensure that information flows between the Trust and other NHS bodies and is dealt with promptly and within agreed timescales
-
Responsible for stationery and stock and consideration given to the Trusts financial position at all times
-
Adhere to confidentiality at all times
-
To provide a full range of high quality confidential administrative support to the Medical Appraisal and Revalidation Team
-
To be responsible for the accuracy of information between NHS departments both internally and externally
-
To implement relevant high quality office systems using IT and other sources
-
To arrange and service meetings as necessary including the taking of minutes
-
To participate in team meetings as required by your Line Manager
-
To ensure that work complies with the data protection and freedom of information acts
-
Attending local and national meetings connected with appraisal and revalidation activity
-
To ensure business as usual during the Medical Appraisal and Revalidation Managers absence
please see job description/person specification for further details on the role
Person Specification
Training & Qualifications
Essential
- Educated to NVQ Level 3 in a relevant subject
Desirable
- Commitment to continued professional development
Trust Values
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Communication & Relationship Skills
Essential
- Receive & communicate complex and sensitive information with barriers to understanding
Analytical & Judgement Skills
Essential
- Analyse & interpret complex data to produce reports
Desirable
- Knowledge & experience of using NHS databases
Skills
Essential
- Advanced keyboard skills or RSA Level 3
Other requirements specific to the role
Essential
- Must be able to travel between sites as required
- Liaising with Consultants & external agencies
- Demonstrate strict confidence and ability to maintain/keep secure sensitive information
- Sensitive to tight deadlines
Experience
Essential
- 2 years proven administrative experience including initiating and maintaining office systems. Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel & PowerPoint. Understanding of Confidentiality & Data Protection Act. Experience of working within an NHS department
Desirable
- Knowledge of Data Protection & Information Governance
- Demonstrable experience in dealing with handling sensitive & confidential information
- Recognising the need for diplomacy and discretion and demonstrate empathy as appropriate
Planning & Organisational Skills
Essential
- Experience or organising large meetings
- Planning in advance, short and long term, doctors appraisals and revalidation
- Workload is managed effectively to ensure the highest standards of work are maintained at all times
Equality, Diversity & Inclusion
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity & respect appropriate to their individual needs
Person Specification
Training & Qualifications
Essential
- Educated to NVQ Level 3 in a relevant subject
Desirable
- Commitment to continued professional development
Trust Values
Essential
- Must be able to demonstrate behaviours consistent with the Trust's Values and Behaviours
Communication & Relationship Skills
Essential
- Receive & communicate complex and sensitive information with barriers to understanding
Analytical & Judgement Skills
Essential
- Analyse & interpret complex data to produce reports
Desirable
- Knowledge & experience of using NHS databases
Skills
Essential
- Advanced keyboard skills or RSA Level 3
Other requirements specific to the role
Essential
- Must be able to travel between sites as required
- Liaising with Consultants & external agencies
- Demonstrate strict confidence and ability to maintain/keep secure sensitive information
- Sensitive to tight deadlines
Experience
Essential
- 2 years proven administrative experience including initiating and maintaining office systems. Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel & PowerPoint. Understanding of Confidentiality & Data Protection Act. Experience of working within an NHS department
Desirable
- Knowledge of Data Protection & Information Governance
- Demonstrable experience in dealing with handling sensitive & confidential information
- Recognising the need for diplomacy and discretion and demonstrate empathy as appropriate
Planning & Organisational Skills
Essential
- Experience or organising large meetings
- Planning in advance, short and long term, doctors appraisals and revalidation
- Workload is managed effectively to ensure the highest standards of work are maintained at all times
Equality, Diversity & Inclusion
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity & respect appropriate to their individual needs
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
