Job summary
An exciting new job opportunity has arisen in the Corporate Nursing Team as a Nursing and Midwifery Workforce Data Analyst. This role will be working closely alongside the Corporate Nursing Workforce Team, assimilating and analyzing data and information relating to a wide range of services, including electronic rostering systems and vacancy dashboards, ensuring information is translated into an easily understood format.
Working beside an enthusiastic and passionate workforce team, you will be supporting innovative and sustainable methods to ensure that change is delivered within a strategic context, and supporting upcoming safe staffing systems and processes across UHL.
Main duties of the job
The post holder will have expert knowledge and skill of e-rostering and workforce systems and be able to extract data to provide workforce reports for Nursing and Midwifery professionals. They will develop key performance indicator workforce reports from a variety of digital systems and triangulate with patient and workforce outcomes.
They will work as part of a dynamic team supporting the expansion and delivery of the Safe Staffing agenda across UHL. They will be driving safety and quality by the collation, analysis and extraction of data from multiple sources to be used for a wide range of purposes. The post holder will work with a wide range of stakeholders including senior leaders and front-line practitioners in UHL, ensuring that change is delivered within a strategic context which provides efficient and effective ways of supporting the nursing and midwifery workforce.
The above is only an outline of the tasks, responsibilities, and outcomes required of the role. The successful candidate will carry out any other duties as may reasonably be required by their line manager. The job description and person specification may be reviewed on an on-going basis in accordance with the changing needs of the department and organisation.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
Staff Communications and Relationships
- Foster relationships with established contacts and team members and proactively manage these relationships. Develop and maintain collaborative working relationships with key stakeholders.
- Operate effectively in a flexible and demanding environment. Proactively engage with NHS staff at all levels on a variety of topics.
- Work with colleagues within the Safer Staffing workstream to support the implementation of new staffing systems and processes.
- Provide analytical support to members of the Safer Staffing team to ensure they can provide relevant up to date information to specialist teams as needed.
- Support the facilitation of meetings and events as required.
- Deliver presentations to a range of audiences.
- Able to communicate sensitive information about review recommendations or change with a high level of diplomacy.
Analytical and Judgemental Skills
- Work within the Trust guidelines regarding record keeping, data collection, safeguarding, confidentiality and health & safety.
- Contribute to reports as required within UHL e.g. Quality Dashboards and performance reports across UHL.
- Able to assess the robustness of data and ensure data analysis for projects and programmes is sufficient, robust and reliable.
- Able to perform complex analyses on data relevant to projects and programmes, including presenting data in a variety of formats, bar charts, statistical process control charts.
- Able to synthesise multiple sources to communicate on complex issues.
- Responsible for tracking data, including risks and issues, continuously to quickly resolve failures to meet project requirements and act accordingly to inform team members as appropriate.
- Analyses data to provide evidence for projects and programmes.
- Able to identify data requirements, define analysis requirements, design data gathering and desired outputs.
Planning and Organisational Skills
- To plan, organise and deliver data requirements for programmes of work within the Corporate Nursing Workforce Team.
- To create, maintain and track programmes of work that require data for timely submission, including the monthly staffing fill rates for NHSEi.
- To report risks and issues and take appropriate action where necessary to resolve issues, have a good knowledge of the incident reporting system and how it works to report incidents and risks.
- Support the roll out of key programmes of work, such as SafeCare, e-Rostering, The Safer Nursing Care Tool (SNCT).
- To plan own work schedule to ensure all deadlines are met in relation to submission of data to relevant leads.
- To be responsible for self-organisation/time management.
Personal Skills
- Frequent use of a VDU (visual display unit) for long periods during the working day.
- Able to cope with shifting priorities and demands.
- Able to concentrate for prolonged periods when undertaking analysis and producing reports.
- The post holder will be required to use road to travel to key meetings & events across UHL.
- Promote an innovative, adaptable and collaborative culture within the team. The post holder is guided by precedent and broad occupational policies, protocols, procedures or codes of conduct. Work is managed rather than supervised and results and outcomes are assessed at agreed intervals.
- Plan own work objectives and those in service managed in line with team objectives using initiative and acting independently.
Patient Care
- Support projects and programmes that will improve patient care and outcomes.
Policy/Service Development
- Review and participate in the writing of all relevant policies and guidelines to ensure that they are up to date.
- Share policy development within UHL and external partners to ensure continuity of care.
- To identify areas for improvement in programmes of work facilitated by the Safer Staffing team to provide efficiencies and a quality service for patients and staff.
Finance
- Complete orders for stock and non-stock items relevant to own work as required.
- Support the review of budgets for rostering purposes and demonstrate cost savings through data and reporting.
- Provide reports to demonstrate efficiencies and benefits realisation of electronic rostering.
Information Technology
- To work skilfully, proficiently and confidently with required application software to fulfil role (e.g., Microsoft applications, electronic rostering platforms and NHS platforms, such as ESR).
- To access a wide range of IT systems throughout UHL to inform the compilation of a wide range of reports as needed by the team on a regular basis.
Research and Development
- To take responsibility for own learning and development including identifying any areas of learning that might add to the knowledge base of the wider team.
- Undertakes research to support projects and programmes.
- Analyses data to provide evidence for projects and programmes.
Job description
Job responsibilities
Staff Communications and Relationships
- Foster relationships with established contacts and team members and proactively manage these relationships. Develop and maintain collaborative working relationships with key stakeholders.
- Operate effectively in a flexible and demanding environment. Proactively engage with NHS staff at all levels on a variety of topics.
- Work with colleagues within the Safer Staffing workstream to support the implementation of new staffing systems and processes.
- Provide analytical support to members of the Safer Staffing team to ensure they can provide relevant up to date information to specialist teams as needed.
- Support the facilitation of meetings and events as required.
- Deliver presentations to a range of audiences.
- Able to communicate sensitive information about review recommendations or change with a high level of diplomacy.
Analytical and Judgemental Skills
- Work within the Trust guidelines regarding record keeping, data collection, safeguarding, confidentiality and health & safety.
- Contribute to reports as required within UHL e.g. Quality Dashboards and performance reports across UHL.
- Able to assess the robustness of data and ensure data analysis for projects and programmes is sufficient, robust and reliable.
- Able to perform complex analyses on data relevant to projects and programmes, including presenting data in a variety of formats, bar charts, statistical process control charts.
- Able to synthesise multiple sources to communicate on complex issues.
- Responsible for tracking data, including risks and issues, continuously to quickly resolve failures to meet project requirements and act accordingly to inform team members as appropriate.
- Analyses data to provide evidence for projects and programmes.
- Able to identify data requirements, define analysis requirements, design data gathering and desired outputs.
Planning and Organisational Skills
- To plan, organise and deliver data requirements for programmes of work within the Corporate Nursing Workforce Team.
- To create, maintain and track programmes of work that require data for timely submission, including the monthly staffing fill rates for NHSEi.
- To report risks and issues and take appropriate action where necessary to resolve issues, have a good knowledge of the incident reporting system and how it works to report incidents and risks.
- Support the roll out of key programmes of work, such as SafeCare, e-Rostering, The Safer Nursing Care Tool (SNCT).
- To plan own work schedule to ensure all deadlines are met in relation to submission of data to relevant leads.
- To be responsible for self-organisation/time management.
Personal Skills
- Frequent use of a VDU (visual display unit) for long periods during the working day.
- Able to cope with shifting priorities and demands.
- Able to concentrate for prolonged periods when undertaking analysis and producing reports.
- The post holder will be required to use road to travel to key meetings & events across UHL.
- Promote an innovative, adaptable and collaborative culture within the team. The post holder is guided by precedent and broad occupational policies, protocols, procedures or codes of conduct. Work is managed rather than supervised and results and outcomes are assessed at agreed intervals.
- Plan own work objectives and those in service managed in line with team objectives using initiative and acting independently.
Patient Care
- Support projects and programmes that will improve patient care and outcomes.
Policy/Service Development
- Review and participate in the writing of all relevant policies and guidelines to ensure that they are up to date.
- Share policy development within UHL and external partners to ensure continuity of care.
- To identify areas for improvement in programmes of work facilitated by the Safer Staffing team to provide efficiencies and a quality service for patients and staff.
Finance
- Complete orders for stock and non-stock items relevant to own work as required.
- Support the review of budgets for rostering purposes and demonstrate cost savings through data and reporting.
- Provide reports to demonstrate efficiencies and benefits realisation of electronic rostering.
Information Technology
- To work skilfully, proficiently and confidently with required application software to fulfil role (e.g., Microsoft applications, electronic rostering platforms and NHS platforms, such as ESR).
- To access a wide range of IT systems throughout UHL to inform the compilation of a wide range of reports as needed by the team on a regular basis.
Research and Development
- To take responsibility for own learning and development including identifying any areas of learning that might add to the knowledge base of the wider team.
- Undertakes research to support projects and programmes.
- Analyses data to provide evidence for projects and programmes.
Person Specification
Essential
Essential
- oData analyst qualification or equivalent experience
Desirable
- oAttained/ working towards a Project Management qualification (e.g., PRINCE2).
Essential
Essential
- oDemonstrated experience of using electronic staffing systems such as Allocate Health Roster Optima and Safecare
Desirable
- oExperience in NHS information and data analysis environment
Essential
Essential
- oTechnical expertise in data extraction and analysis such as Access, Excel, Power BI, Business Objects, SQL, Qlikview
Desirable
- oDemonstrated ability to develop workforce KPI dashboards from electronic staffing systems
Essential
Essential
- oAbility to manage a diverse workload and to meet set deadlines
Desirable
- oBasic knowledge of Safer Staffing principles and methodologies
Person Specification
Essential
Essential
- oData analyst qualification or equivalent experience
Desirable
- oAttained/ working towards a Project Management qualification (e.g., PRINCE2).
Essential
Essential
- oDemonstrated experience of using electronic staffing systems such as Allocate Health Roster Optima and Safecare
Desirable
- oExperience in NHS information and data analysis environment
Essential
Essential
- oTechnical expertise in data extraction and analysis such as Access, Excel, Power BI, Business Objects, SQL, Qlikview
Desirable
- oDemonstrated ability to develop workforce KPI dashboards from electronic staffing systems
Essential
Essential
- oAbility to manage a diverse workload and to meet set deadlines
Desirable
- oBasic knowledge of Safer Staffing principles and methodologies
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
