Job summary
An exciting opportunity exists for two Category Assistants to work within the Procurement and Supplies Department of the University Hospitals of Leicester NHS Trust.
We are looking for a keen and experienced professional to undertake this key role with responsibility for supporting the Clinical and Corporate Procurement Teams in the provision of a procurement service.
The successful candidate will provide expert advice and support on the outcomes and delivery of clinical consumables workstreams, delivering key communications across Clinical Management Groups, to assist and support them in developing opportunities to achieve value for money within their budget by procuring in line with Trust SOPs and current legislation.
Candidates should have experience of working within a large NHS or similar organisation or relevant experience in other public sector organisations, be able to demonstrate excellent interpersonal skills, be able to work on their own initiative, have an understanding of public procurement and contract management, assist category team with meeting departmental objectives including achievement of agreed procurement savings targets. Individual needs to be conversant with IT, have the ability to analyse & interpret data and have a current valid driving licence.
Your primary base will be County Hall; however frequent travel between UHL's hospital sites will be required.
Main duties of the job
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Support projects within one or more Categories under the direction of the Senior Procurement Team.
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Manage and coordinate the work of the Team; gathering and analysing spend / supplier data; tracking benefits with the input of Finance in preparation for inclusion in reports & presentations.
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Deputise for the Team. Under Manager's direction support the stages of the tendering process.
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Contract Management - As required by the type of framework or contract arrangements the Category Assistant will be required to schedule and coordinate supplier/stakeholder meetings ensuring these are minuted and actioned.
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For suitable projects, the Category Assistant may be required to undertake procurement exercises in full.
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The post holder may be required to undertake other duties not specified within the job description but within the general scope of the post.
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Category scoping / Market & data analysis
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Demand challenge - opportunities
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Support - commodities with minimum supervision
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Drafting/Writing papers
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030). We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities. Our strategy is underpinned by newvaluesand we will work to ensure they are an everyday reality for all: - we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve. About the University Hospitals of Leicester NHS Trust: http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
-
To support a defined portfolio of projects within one or more Categories under the direction of the Senior Procurement Team as appropriate.
-
Manage and coordinate the work to support the Category lead in gathering and analysing spend and supplier data, and if appropriate tracking benefits with the input of Finance and preparing these for inclusion in reports and presentations.
-
Able to deputise for the Category or project lead.
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Post award activity. The Category Assistant will be required to support the drafting and issue of award documentation, draft feedback information for formal debriefs, standstill and award documentation.
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The Category Assistant may also be required to attend or lead the formal debrief and feedback meetings to unsuccessful bidders.
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Contract Management. As required by the type of framework or contract arrangements the Category Assistant will be required to schedule and coordinate supplier interface meetings with stakeholders and ensure these are fully minuted and actioned
please see job description/person specification for further details on the role
Job description
Job responsibilities
-
To support a defined portfolio of projects within one or more Categories under the direction of the Senior Procurement Team as appropriate.
-
Manage and coordinate the work to support the Category lead in gathering and analysing spend and supplier data, and if appropriate tracking benefits with the input of Finance and preparing these for inclusion in reports and presentations.
-
Able to deputise for the Category or project lead.
-
Post award activity. The Category Assistant will be required to support the drafting and issue of award documentation, draft feedback information for formal debriefs, standstill and award documentation.
-
The Category Assistant may also be required to attend or lead the formal debrief and feedback meetings to unsuccessful bidders.
-
Contract Management. As required by the type of framework or contract arrangements the Category Assistant will be required to schedule and coordinate supplier interface meetings with stakeholders and ensure these are fully minuted and actioned
please see job description/person specification for further details on the role
Person Specification
Training & Qualifications
Essential
- Degree or relevant experience.
- 5 GCSE's or equivalent including Maths and English
Desirable
- Hold a professional procurement qualification or have relevant procurement experience
Experience
Essential
- 1 years' experience within a large NHS or similar organisation or relevant experience in other public sector organisations or the wider commercial sector healthcare industry
- Working Knowledge of Public Procurement rules (E.U. Directives)
- Working knowledge of corporate governance arrangements and public procurement legislation
- Demonstrate solid achievement in their current role in relation to procurement.
Desirable
- Experience of procurement/category management within the NHS.
analytical and Judgement skills
Essential
- Demonstrate the ability to analyse and interpret data Show a good level of comprehension and ability to interpret reports and other market information
Desirable
- Experience in preparing reports and analyses for senior management
Equality and Diversity
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Other requirements specific to the role
Essential
- Potential to develop and change within the changing NHS. Conversant with information management and technology.
Desirable
Communication and relationship skills
Essential
- Excellent interpersonal skills and confidence to operate at all levels
- Ability to demonstrate developed interpersonal skills.
- Ability to work in teams and with differing levels of staff
Desirable
- Experience working within a team/workshop environment which produces measurable outputs
Planning and organisation skills
Essential
- Able to prioritise and work within imposed deadlines.
- Ability to work within minimum supervision
Person Specification
Training & Qualifications
Essential
- Degree or relevant experience.
- 5 GCSE's or equivalent including Maths and English
Desirable
- Hold a professional procurement qualification or have relevant procurement experience
Experience
Essential
- 1 years' experience within a large NHS or similar organisation or relevant experience in other public sector organisations or the wider commercial sector healthcare industry
- Working Knowledge of Public Procurement rules (E.U. Directives)
- Working knowledge of corporate governance arrangements and public procurement legislation
- Demonstrate solid achievement in their current role in relation to procurement.
Desirable
- Experience of procurement/category management within the NHS.
analytical and Judgement skills
Essential
- Demonstrate the ability to analyse and interpret data Show a good level of comprehension and ability to interpret reports and other market information
Desirable
- Experience in preparing reports and analyses for senior management
Equality and Diversity
Essential
- Able to demonstrate a commitment and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.
Other requirements specific to the role
Essential
- Potential to develop and change within the changing NHS. Conversant with information management and technology.
Desirable
Communication and relationship skills
Essential
- Excellent interpersonal skills and confidence to operate at all levels
- Ability to demonstrate developed interpersonal skills.
- Ability to work in teams and with differing levels of staff
Desirable
- Experience working within a team/workshop environment which produces measurable outputs
Planning and organisation skills
Essential
- Able to prioritise and work within imposed deadlines.
- Ability to work within minimum supervision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
