Job summary
JOB SUMMARYThe post holder will be responsible for the day to day administration of junior doctors'working within the Cardiology and Respiratory Departments. This will include acting asa point of contact for all junior doctors ensuring that the service has adequate coverarrangements in place at all times.The post holder will be a key member of the Emergency Departments central adminteam; providing a lead role in the management of junior doctors.It is expected that the Junior Doctor Administrators post holder will work with theConsultants and junior doctor operational manager to take a key role in improvingworking conditions for junior doctors in the Service
Main duties of the job
1. MAIN DUTIES1.1 Establish excellent communication systems with Junior Doctors andConsultant medical staff. Act as a key point of contact for other clinical andnon-clinical staff in relation to Junior Doctor issues and on call cover.1.2 Co-ordinate and administer all rotas to ensure that appropriate coverarrangements are in place at all times. Check that any leave booked doesnot interfere with on call commitments.1.3 Assist the Team leader in maintaining an accurate record of junior doctors'annual leave/ special leave/study leave/sick leave, ensuring appropriateauthorisation is given and highlighting any potential/actual difficulties.1.4 Forward all reports of sickness and absence to the Team Leader of allmedical staff as appropriate.1.5 Design and create on call rota that meets EWTD and service requirementswithin staffing constraints, ensuring base wards are covered adequately.Distribute on-call rotas to Multi-disciplinary team to ensure thatarrangements and clinic reductions can be made to cover rotacommitments.1.6 In liaison with the Team leader/Operational Manager co-ordinate Directorateinduction days for junior medical staff at the start of each rotation.1.7 Negotiate locum cover with locum bookers for sickness absence within theagreed Divisional protocol. Review CV's of potential locums beforesubmitting for Consultant approval to ensure locum meets minimumrequirements. Keep an up to date internal locum register.
About us
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
- high-quality care for all,
- being a great place to work,
- partnerships for impact, and
- research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
- we are compassionate,
- we are proud,
- we are inclusive, and
- we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
Job description
Job responsibilities
1.8 Support the Team Leader in the checking of all incoming claims andinvoices for accuracy and monitor locum expenditure. Record and submitall invoices to payroll with correct budget code according to speciality.1.9 Create and maintain Consultant on call rota. Record and monitor annualleave, sickness and study leave for all consultants within the Directorateforwarding as appropriate to the Team Leader.1.10 Monitor compliance in liaison with Team Leader/Operational Manager withjunior doctor working hours and ensure that all returns are made on time.Implement changes highlighted by monitoring exercises.1.11 Assist the Team Leader in the necessary arrangements and co-ordinate theagenda for a monthly Junior Doctors Forum. Take minutes and distribute.Provide regular feedback on progress with identified issues.1.12 Liaise with JDAs in department and work as a team cross covering annualleave, sickness etc1.13 Liaise with Human Resources Medical Staffing Department regarding juniorstaff appointments.1.14 To ensure the co-ordination of training programmes for junior doctors and toprovide assistance as appropriate in all related matters.1.15 Attend appropriate meetings including the monthly JDA meetings.
Job description
Job responsibilities
1.8 Support the Team Leader in the checking of all incoming claims andinvoices for accuracy and monitor locum expenditure. Record and submitall invoices to payroll with correct budget code according to speciality.1.9 Create and maintain Consultant on call rota. Record and monitor annualleave, sickness and study leave for all consultants within the Directorateforwarding as appropriate to the Team Leader.1.10 Monitor compliance in liaison with Team Leader/Operational Manager withjunior doctor working hours and ensure that all returns are made on time.Implement changes highlighted by monitoring exercises.1.11 Assist the Team Leader in the necessary arrangements and co-ordinate theagenda for a monthly Junior Doctors Forum. Take minutes and distribute.Provide regular feedback on progress with identified issues.1.12 Liaise with JDAs in department and work as a team cross covering annualleave, sickness etc1.13 Liaise with Human Resources Medical Staffing Department regarding juniorstaff appointments.1.14 To ensure the co-ordination of training programmes for junior doctors and toprovide assistance as appropriate in all related matters.1.15 Attend appropriate meetings including the monthly JDA meetings.
Person Specification
Qualifications and Education
Essential
- GCSE Maths and English or Equivalent Grade C or above
- Good standard of English Language
Skills and abilities
Essential
- Displays logical reasoning skills and shows the ability to use problem solving techniques
Desirable
- Can act on own initiative and demonstrate Project Leadership skills and has relevant experience of Project Management.
Personal Requirements
Essential
- Ability to interact and communicate effectively as part of a multi disciplinary team.
Desirable
- Demonstration of commitment and drive to continue developing
Person Specification
Qualifications and Education
Essential
- GCSE Maths and English or Equivalent Grade C or above
- Good standard of English Language
Skills and abilities
Essential
- Displays logical reasoning skills and shows the ability to use problem solving techniques
Desirable
- Can act on own initiative and demonstrate Project Leadership skills and has relevant experience of Project Management.
Personal Requirements
Essential
- Ability to interact and communicate effectively as part of a multi disciplinary team.
Desirable
- Demonstration of commitment and drive to continue developing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
